Sometimes as a presenter, the last thing you want to worry about is when to click to the next slide. Whether it be the distraction of knowing when to click next or the inevitable brain blank that interrupts what comes next, clicking through slides can be difficult.
If you are the type of presenter who is easily distracted, we have a solution for you. Trade out the need for a clicker by exporting your presentation as a video! Exporting your presentation as a video does require you to stick to the script and follow along faithfully, and you don’t have the ability to adapt on the fly. But you will know that you will be presenting in a distraction-free scenario, which gives you added confidence that your presentation will flow exactly as planned.
We recommend using this method for keynote speeches or presentations where you will be sticking closely to a manuscript. This will ensure that you stay on pace with the video and deliver a knock-out presentation.
If this type of presentation sounds appealing to you, we put together a quick tutorial on how to make it happen.
In order to ensure the timing is correct for your slide transitions, you will need to record your PowerPoint. During this step you can also include a voiceover if you plan to send the video alone. To find out how, check out this article from our team. However, if you are planning to deliver the presentation live using the video, simply press Record Presentation in the toolbar and begin clicking through your deck directly in line with your manuscript.
Once you have recorded any slide timings, transitions, and narration, you will follow the next steps to save correctly.
Step 1: On the File menu, click Save to ensure your recent work is saved in its native PowerPoint file format.
Step 2: Click File > Export > Create a Video.
Step 3: Under the first drop-down under Create a Video, select the video quality you would like to use. Bear in mind the higher the resolution, the larger the file. So be sure to test how high of a file you can manage with your device. With that in mind, we recommend saving the highest resolution you can handle to have the highest quality possible.
Step 4: The second drop-down box under the Create a Video heading tells whether your presentation includes narration and timings; be sure to select the appropriate setting for your presentation.
Important Note: If you haven’t recorded timed narration, by default the value is Don’t Use Recorded Timings and Narrations. The default time spent on each slide is 5 seconds. You can change that timing in the Seconds option to spend on each slide box. If you have recorded a timed narration, by default the value is Use Recorded Timings and Narrations.
Step 5: Click Create Video, then enter a file name and click Save.
Step 6: In the Save As type box, choose either MPEG-4 Video or Windows Media Video.
You can track the progress of your video by viewing the status bar at the bottom of the screen. For large files, we recommend setting your video to be created overnight as they can take several hours to complete.
Once your video is complete, it is time to practice. With this style of presentation, it is more important than ever to practice your presentation pacing and flow many times. You will need to memorize your timing and delivery to ensure you keep in time with the video on presentation day.
The video PowerPoint is a great tool for the presenter who wants to press play and focus primarily on their content rather than their deck. While these require more practice, they also ensure that you deliver a clean and professional deck without the distractions of technology.
Do you have a presentation coming up that you are not ready for? Contact our team today to find out how we can help take the stress out of presentation creation.
In our world of distractions, presenters are always looking for a way to keep their audiences engaged and connect with them on a more visually appealing level. One way to accomplish this is through the use of props.
Props are a tool that, when used correctly, break up the monotony of a talking head and create a visual reinforcement of the content. But not all presenters are comfortable with using props in their presentations. In fact, many shy away from them for fear of seeming cliché or unprofessional.
That’s why we put together 3 tips on what kind of props to use as well as how to use them in your next presentation.
Keep it simple.
The primary reason props can come across as unprofessional or distracting is because the presenter has made them too complicated. The more complex the prop or object lesson, the less focused on your content you will be. Instead, opt for a simple and easy to demonstrate/show prop that does not take a lot of thought in the moment. Remember: this prop is meant to create a visual reference for the audience – not steal the show from you.
Practice prior to presentation day.
I’ll never forget the day I tried to implement an illustration using props in a presentation that I had never practiced. I built up all the excitement and set up the illustration perfectly, only to have the prop fail, leaving me to fumble around trying to cover up the awkward moment. Learn from my mistake, and make sure you practice with your prop before you get to presentation day. The use of the prop should be second nature to you by the time you step in front of an audience. This will ensure that you focus on wowing the crowd rather than covering up an awkward fumble.
Keep it straightforward and relevant.
The use of an illustration must be straightforward and easy for your audience to comprehend without much extra thought. Remember, this is to reinforce your content – not speak for your content. That means when designing your use of props, you must think through the eyes of your audience. Ask yourself: Will they understand this quickly? Will they make the connection I am hoping for? Is this relevant to their daily lives? This last question is key, especially if you are not presenting to an audience of your peers. Your use of props must connect with your audience and not just with you.
Using props in a presentation is a powerful tool that breaks outside the norm, and when done correctly, leaves your audience feeling like you have gone above and beyond. Not only will they increase the room engagement, but they will create a lasting connection between your content and a visual representation of your content. This will result in reminders of your content when your audience members come across that object in the future. While they could come with a risk if not well thought out, with these three tips you will be well on your way to creating excellent illustrations using simple, relevant props.
Do you have a big presentation coming up? Contact our team today to find out how we can help you win on presentation day.
Including videos in a presentation is a powerful tool to drive home your content and insert a different voice to break up the presentation. While they are a powerful tool, when not inserted correctly, they can become clunky and distracting. That is why every presenter who chooses to insert videos into their presentation must pay careful attention to the software they choose to use.
No matter the presentation software, there is always an option to insert videos into your presentation. However, with Keynote, you have the unique ability to make edits to your video within the software itself. This allows you to customize your presentation videos to keep them on track with your goal and desired outcome.
With the power of this built-in tool available at your fingertips, we have put together a quick tutorial on how to use it in your next presentation.
Step 1: Insert Video
In order to insert a video into Keynote, choose the slide you wish for the video to play on. Then click the Media button on the toolbar. From there, select Choose from the dropdown. Using the finder window, select the video you are interested in inserting and click Insert.
Step 2: Trim Video
Gone are the days of opening your video in a video editing software and chopping out the portion you are planning to show. Once your video is inserted into the Keynote, click Movie. From there, select Edit Video; this will open up the extended editing tools and allow you to see the Trim settings. Move the front and back slider to your desired start and ending points in the video. This will ensure your video plays from and ends exactly as you’d like.
Step 3: Select a Poster Frame
The poster frame is what will be displayed within the deck before and after the video plays. When selecting your poster frame, be sure that it is not distracting and shows a level of professionalism. This slide frame should be able to stand on its own as an image the represents the overall message of the video.
Step 4: Turn Off Repeat
Videos inserted into Keynote are automatically set to repeat at their completion. When editing your video, click the dropdown under Repeat. From there select None; this will ensure that your video stops and returns to the poster frame once it has finished running.
Step 5: Choose How the Video Plays
The final choice you have to make as a presenter is how you would like the video to play. The options are for it to play as soon as the slide triggers or for the video to play on a click from you. This choice is primarily personal preference, but at Ethos3, we tend to set our videos to play on click, this allows us the chance to set up the video and introduce it prior to pressing play.
Videos are a powerful tool for any presenter, and the ability to edit them within Keynote is an equally powerful tool. By customizing your video, you can ensure your video is not only effective but efficient as it runs in a professional, high quality manner.
Don’t have time to worry about your design? Contact our team today to find out how we can help you create a stunning presentation.
Did you know that enthusiasm is one of the greatest weapons you have as a presenter for engaging your audience and keeping them connected to your content? That’s right – studies have shown that presenters who have high levels of enthusiasm see a 37% greater return on their presentations than those who lack enthusiasm.
The reason for this increase in success hinges primarily on the fact that enthusiastic people create excitement which leads to an increase in enthusiasm in those around them. As enthusiasm grows, so does an audience member’s desire to be connected to your content.
Enthusiasm is a natural experience for some, but for others it can take a little extra work. That is why we put together a few ways to elevate your enthusiasm and win over your audience.
Don’t forget to smile.
You would be shocked how much a simple smile communicates to an audience member. By making the extra effort and intentionally focusing on your smile, you build a sense of enthusiasm and excitement within your audience. If they can see that you are enjoying yourself, they will enjoy themselves as well.
Leverage vocal tone variety.
Enthusiasm can be communicated both through your smile and your vocal tone. By creating variety in your vocal tone, you keep your audience engaged and show them you care about what you are saying. You are also able to keep them more engaged as the difference in tone allows their attention to be retained. It is important to note that when focusing on vocal variety, enthusiastic tones tend to be a higher pitch and more apparent. Be sure to use these even if you are feeling less than ecstatic about your presentation.
Use the room.
If you want to come across as boring and uninterested, plant yourself behind your podium and never move. Not only does this hide half of your body, but it communicates to your audience a lack of excitement and creates a barrier between you and them. By getting out from behind your podium and using the entire space you are given to walk around and engage your audience, you create a sense of energy and momentum. This energy, when leveraged correctly, can translate into enthusiasm and excitement. As the energy of the room rises, so does your level of long-term engagement.
There is a saying in the presentation world that sometimes you have to “fake it till you make it.” The reality is that you will not always be enthusiastic about what you are presenting and the time you have spent preparing. However, your audience can never know this. By implementing these three tips, you can not only fake it, but you can also elevate your already brewing enthusiasm. Going the extra mile in enthusiasm will not only elevate your sales, it will increase your connection and ultimately lead to longer relationships with your audience. So why not give it a shot? And remember – don’t forget to smile.
Unsure of where to start with your presentation delivery? Contact our team today to find out how one of our expert coaches can help.
As a presenter, storytelling is the most important tool you have to grow your platform and set your presentation apart from the rest. And if you have followed us for a while, you have heard us talk at length about how to tell great stories within your presentation.
But today, we want to unpack 3 instances where you should be deploying great stories and ensuring that your greater audience hears them.
Social media is a great tool to build your platform and excite your audience. However, if not used correctly, social media can become a poorly placed billboard that has become white noise to your audience. Consider leveraging your social media platforms as a place to tell stories about your content. Whether they be video, text based, or image based, showing the stories of your content through your social media is a win. Not only will this drive engagement, but it will help you to present a genuine message to your audience rather than a message of sales.
Your presentation does not end the minute you walk off stage. In fact, as a thought leader, every interaction you have is an opportunity to tell the story of your content and grow your platform. Make sure that you have a large repertoire of stories that can be pulled out during any conversation as a way to grow your platform. The ability to successfully share stories in your personal communication requires you to take the time to develop your story bank. Keep track of moments that are impactful, and use them in your daily life.
Part of most presenters’ follow-up process includes an email blast thanking their audience for participating and inviting them to take the next step. This step in the process is a great opportunity to share an impactful story that you did not already share during your presentation. By sharing a story during your follow up process, you are reinforcing the content that you shared during your presentation as well as making the follow-up email feel more personal.
Telling great stories at every juncture of your presentation is a key way to building your platform and improving your messaging. Stories not only increase engagement, but they increase long-term involvement with your content. Take every opportunity you have to tell stories and tell them well; your audience will thank you!
Looking to learn more about creating and delivering great presentations? Contact the team at Ethos3 today to find out how we can help.
As audience members’ attention spans shrink, so does their ability to comprehend complex slides. In fact, unless an audience member can understand your slides at a glance, chances are you are losing their focus and engagement.
We live in a multi-tasking, fast-paced world, which means your audience’s focus is split between you, their cell phone, their email, and probably some other form of distraction. When they are focused on you, it is important to communicate as much content as possible in what short time you have.
In order to help you communicate as quickly and clearly as possible, we put together 3 tips for you to create easy-to-comprehend slides.
Share 1 statistic per slide.
While statistics are important and often necessary to a great presentation, limiting the amount per slide is equally as important. Too many statistics on one slide will increase the amount of time it takes for an audience member to comprehend the information. If you have a lot of data to share, consider splitting it up into multiple slides or pulling out the main statistic that you are looking to communicate and let one that shine.
Use compelling visuals to elevate content.
Bullet points and data are quickly disappearing from the presentation space. Quick comprehension requires you as a presenter to represent your content visually. In fact, visual information is comprehended 60,000x faster than text-based information. Use tools like icons, graphs, and imagery to communicate your content clearly and quickly.
Capitalize on bold contrasting colors.
With an end goal of quick comprehension, bold, contrasting colors will help your audience read your text and data quickly. If it is difficult for your audience to read your content due to colors or font selection, they will quickly disengage. Your text and data should be able to be read and comprehended at a quick glance in order to ensure maximum comprehension.
Slide comprehension is important to any presentation. As audiences become more distracted as a culture, it is becoming more important that the ability to comprehend must come quickly. Slides that can be viewed and comprehended at a glance will elevate your presentation and set you apart from the pack. It will also ensure that your audience connects with you long term.
We would love to help you take your presentation to the next level from start to finish. Contact us today to find out how our team can serve you in your next project.
A recent study shows that 64% of people believe that a flexible presentation with two-way interaction is more engaging than a standard presentation. Knowing this information means we must make a shift in the rigidity of our presentations. As culture changes, so must our ability to interact with our audiences as they desire a conversation rather than a lecture.
However, the ability to be flexible with your presentation can be difficult to master. After all, how can you practice flexibility? While it may seem like a challenge, it is definitely possible. We put together a few tips on how to hone your ability to be flexible during any presentation.
Memorize your content.
One of the biggest hang ups to flexibility during a presentation is being forced to stay glued to your notes. Becoming an expert at your content allows you to bounce around and answer questions as you see fit. This also allows you to adapt on the fly based on time and engagement. If you are losing your audience, it would be wise to move ahead; on the flip side, if your audience is connected in and listening, camp out for a bit on that content. By memorizing your content, you know what is coming and how to adapt if needed.
Pay attention to your audience.
A key to flexibility when delivering a presentation is the ability to read your audience. You must have a pulse on how they are engaging and connecting with you in order to know how you should interact. Remember, a great presentation should feel like a conversation. And great conversations go both ways. Be sure to allow your audience time to speak throughout and give real time feedback on what you are sharing. By doing this, you set yourself up to connect on a deeper level. Don’t get tunnel vision when you’re presenting. Your best asset for engagement is sitting right in front of you.
Create intentional flexibility.
Want to know a secret? Some of the most flexible presenters in the world are not all the flexible. That’s right – because sometimes being flexible means you have spent a lot of time being intentional. By creating intentional moments of flexibility, you allow yourself to keep your presentation structured while reserving the ability to be organic. We recommend building in moments in your presentation where you could choose one of two paths depending on your audience and how they are connecting with your presentation. By building in these junctures, you allow yourself to make adjustments on the fly and give the illusion of flexibility and two-way connection while still operating within structured content.
Flexibility is a vital tool for any presenter. It allows the presenter to be connected to their audience while continuing to present their content in a compelling way. While allowing yourself to be flexible requires effort on the front end of any presentation, it leads to a greater return on investment for all presentations. So, put in the effort and watch as your audience engages on a deeper and more long-term level.
Looking to learn more about how to deliver excellent presentations? Contact our team today to find out how we can help.
A recent study showed that shorter presentations are more effective than those that are longer in length. In fact, it was proven that investment pitches that were 12 slides in length outperformed those that were longer leading to larger investment.
With all the research pointing in the direction of shorter presentations it is important that you learn how to deliver your content in such a way that you get to your call to action quickly and efficiently.
We’ve put together a few tips to help you keep your presentation clear, concise and compelling.
Focus on a strong opener.
By nailing your opener you ensure your audience is bought in to your content from the beginning. This allows you to spend less time building credibility with your audience ultimately saving you precious space in your presentation.
A strong opener should be attention catching, emotionally engaging and content forward. Consider using a famous quote, compelling story or a surprising statistic. This will help your audience be drawn in and build your credibility in a minimal amount of time.
Nail your transitions.
One of the largest time wastes comes from a presenter who has not spent time with their transitions. The primary cause stems from rambling as you try to get from one thought to another. By practicing your transitions extensively, you allow yourself space to improv in some content areas while still maintaining a cohesive flow.
Consider writing down each transition word for word. By manuscripting these portions of your presentation, you have the ability to share your content in a vulnerable and intriguing way.
Hit your time.
If you set a goal for how long your presentation should be it is important you hit that mark. When you get to your time limit it is time to make a jump to your call to action as quickly as possible. The best way to ensure this happens is by creating a compelling story that leads to sums up your entire presentation and leads to your CTA.
This allows your audience to hear your content and get excited about it no matter how much time you had to share. If you choose to go past the time limit you risk your audience beginning to disengage or even get frustrated as you have not met their expectations.
When it comes to presentations studies show shorter is better. By keeping your presentations concise and to the point you will find your audience not just more likely to engage but more likely to invest in your overall cause.
Looking to learn more about delivering presentations with excellence? Contact our team today to find out how.
At Ethos3 we have talked about the importance of the send ahead presentation. This presentation is often the meeting before the meeting and often the key to landing that in person opportunity. Typically, this type of presentation is a self-explanatory slide deck that is filled with content heavy slides in an effort to communicate everything you feel is important. The main idea of a send ahead presentation is to set yourself apart from your competitors and engage your potential audience.
With a competitive market we know there are a few things that can set apart your send ahead presentation from the rest (If you’d like to learn more check out our article on the importance of the send ahead). However, one unique way to make your presentation memorable is by attaching a narration to the deck.
Which is why we have gathered a quick tutorial about how to create and execute a voice narration for your next PowerPoint deck.
To begin, open the presentation you want and click the Slide Show tab.
Here are some things to check before you begin recording:
1. If you want to record only part of your slide deck, do one of the following before you begin:
a. Select the slides you don’t want to include and click Hide Slide.
b. Click Custom Show > Custom Slide Show > + (add).
2. Use the Rehearse button to change the timing between slides without affecting the narration or gestures you’ve already recorded.
3. Make sure your microphone is set up correctly. On the Mac, go to System Preferences > Sound.
If you want to add narration or commentary to the slide show, make sure your microphone is set up and working.
To start recording:
1. Click the Slide Show tab, select the slide where you want the recording to begin, and then click Record Slide Show.
2. During recording, use Ctrl+click to access the recording commands that let you navigate through the slides, change cursors, or trigger screen blackouts or whiteouts.
3. Click End Show to stop recording.
4. A Save dialog box appears. Click Yes to save your recording, or No if you want to record it again.
Tip: Saving overwrites anything you’ve previously recorded. If you want to record another slide show with the same set of slides, save your presentation file with a different name.
5. Click Play from Start to preview your recording.
Narration is a powerful tool for any presenter that is not able to be live and in person with their audience. As the presentation space becomes more and more competitive, this is a sure fire way to keep your audience engaged and land the infamous in person opportunity.
Looking to learn more about how to create an engaging presentation? Contact our team today to find out how!
You’ve prepared your content, created your slides, and practiced your presentation. You show up early and head to the presentation space with the hopes of getting everything set up with a few minutes left to settle in and relax prior to delivering your big presentation. You walk in to the room and discover you are lacking the cord needed to connect your laptop to the screen. Panic sets in and all of a sudden you are left frantically scouring the office for the right adapters.
This is just one of the many scenarios presenters face when it comes to technology snafus. The bad news: technology mistakes will reflect poorly on you as a presenter. The good news: we have put together a list of common mistakes and how to avoid them.
Depending on your personal computer display and the presentation spaces display the type of adapter you need could span many different brands and models. The best recommendation we have when it comes to adapters, is to ensure you have every possible adapter you could need for your particular presentation device. We also recommend you have backups for your backups as these adapters can easily break or become dysfunctional.
Wrong aspect ratio.
As a presenter you do not always know what size of screen you will be presenting on. What that means is that at some point in your career there is a chance you will show up and encounter a screen that is a different aspect ratio from your presentation. In that moment it can feel overwhelming, but it doesn’t have to be. Consider creating all your presentations in a 16×9 aspect ratio. By using this ratio, you ensure your presentation will fit on the screen without stretching regardless of the display ratio. If your display turns out to be 4×3 the presentation software will insert black bars that are hardly noticeable filling the remainder of the screen.
Corrupted file format.
One of the worst feelings is the gut-wrenching stress that arises when you open your presentation only to be met with an error that reads “File Corrupted.” For many presenters this is a moment where you sink your head and begin to look for the nearest exit. You ask yourself how am I going to recreate what took me weeks to make in 15 minutes. We are excited to say that all this pain can be avoided by simply tapping in to the cloud and leveraging technology backups. Before heading to deliver your presentation ensure that it is not just saved in the cloud but also saved on a hard drive or flash drive. That way if one file fails you have two more to turn to.
While some of this may feel like common sense you would be surprised how many people fall victim to technology hiccups during their presentations. Capitalizing on the available technology is great, but you must make sure to have backups for your backups so that nothing falls through the crack. And remember this age-old adage “save often.” By doing so you guarantee those great ideas you have make it in to your presentation the first time!
At ethos3 we love to help presenters look great on presentation day. Contact us today to find out how we can help you.