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Facile Things Blog by Francisco Sáez - 2d ago

There are many methodologies when it comes to personal organization, probably one for each person in this world. They all have advantages and disadvantages, but GTD (Getting Things Done) is the only system I know that defines a complete workflow and covers all aspects of life and work.

Perhaps because it’s the result of 20 years of David Allen’s experience as a consultant, helping managers of many companies face all their responsibilities, or perhaps because its principles are common sense and backed by science, the truth is that it has been an unbeatable system since it appeared in 2001.

But how can you benefit from learning GTD and using it in your life and work? In my opinion, these are the top 10 benefits of using GTD:

  1. Say goodbye to stress. “The art of stress-free productivity” is the slogan of the book. And this is undoubtedly the main benefit of GTD. In addition to a method that tells you how to organize and manage your tasks, its fundamental principles aim to help you face all your professional and personal challenges in a calm way. Capturing all things in a trusted system leaves your mind free for more creative tasks than trying to remember things all the time. Clarifying everything you capture shapes what you have to do and removes uncertainty. Reviewing your system regularly gives you the peace of mind of knowing that everything is under control.
  2. Meaning. GTD makes you constantly question what you do, and therefore your life. It brings to your daily work a vertical perspective, something that no other method offers, and that allows you to define what is important and what’s not. It’s not just about doing tasks. You must do what allows you to fulfill your areas of responsibility and make you move towards achieving your goals, within the framework that defines your principles and your particular vision of life.

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Sometimes, you have lots of work to do but you realize that time is seriously against you. Maybe you even become so worried that you no longer know where to start. Perhaps you have tried your best but you’ve not been quick enough to complete each task on time and each of them now piles up in front of you. Worry no more. We are here to give you tips on how to do more work within little time.

Sometimes you think all will be fine, the moment you work hard. Well, you aren’t totally wrong. But if you want to do more in little time, you should learn to work smarter, not harder. Enough of the talk, let’s go straight to the tips.

1. Wake up very early

Add more productive hours to your life by rising up very early in the morning to begin the day’s activities. Beginning your day with some tasks will leave you with less work to do later on that day. Set alarm to wake you up very early each day. Aside adding more productive hours to your life, your brain will be fresh and your concentration will be extremely high, so that you can bring out the best in you.

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Have you ever thought about how your workplace influences your efficiency and productivity? Well, you definitely should, as your surroundings drastically affect your mood and your creative thinking.

Every job requires being focused and motivated to increase productivity as you gain more experience. If you have a workplace that makes you sleepy or unbalanced instead of stimulating your brain work, then you need to change your setting for the better, and this article will explain how to do that.

1. Inspirational Setting

Everyone is different and has a personal source of inspiration. Some people are inspired by the people around them and their knowledge or professionalism. Others prefer surrounding themselves with beautiful objects, posters, plants or furniture.

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Ask yourself this question: How well do you work when someone watches your every move over your shoulder? If you’re like most people, the answer is probably, “Not too well.”

Anyone who’s ever mentored a new hire knows everything from typing speed to attention span lags when someone else watches how they work. However, employers must monitor employee behavior regularly to keep them from slacking, right? Wrong. Business owners and managers need only look at the difficulties faced by many working in open office floor plans to see how a lack of privacy negatively impacts productivity.

Why Privacy Matters in Getting Things Done

When Fortune 500 companies began switching to open office designs, researchers at Harvard University set out to investigate whether such plans truly boosted productivity and collaboration the way they claimed. They discovered that rather than bolstering knowledge sharing, open offices saw 70 percent less face-to-face interaction time.

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This weekend we have launched a new version of FacileThings in which, among other things, the Capture section has been redesigned.

Capture is the fact of writing down or recording, out of your head, in a single place, anything that has your attention (an idea, something you’ve remembered, a new task that shows up, a new need, contact information, an appointment, etc.)

You must try to capture every thing at the same moment it pops up, and you must do it quickly, without thinking too much, so that you can continue with what you were doing without getting distracted.

This is the crucial first step to achieve a state of calmed control. It is a way to free your mind, and the goal is that the amorphous stuff that you still have not clearly defined do not produce a stressful noise to your mind while you are doing other things.

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Cambridge English Dictionary defines motivation as “enthusiasm for doing something.” However, do you always need the enthusiasm to get something done?

Well, it’s easier to get things done when we’re driven, but it’s not a necessary precondition in order to do so.

Therefore, here are some tips that will help you be productive even though you don’t have motivation.

1. Discover why you lost your motivation

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Feeling stuck in your work is always a challenge. Often times, you just can’t think of any way to finish your piece. Is there any method of boosting your imagination, and productivity? There are many. And today, you will learn three easy tips to beat the obstacles on your creative path, and cope with a lack of productivity.

Beat the Ordinary

How often do you feel hopeless, when struggling to continue your work? Do you think in comparison to other people, that your productivity is low, and that you could work faster and better?

Creativity is unpredictable

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Setting goals are one of the best things you can do for yourself. With a clear destination in mind, you can easily set out on your journey of life with purpose and meaning to find fulfillment in whatever you want to achieve. With these things in mind, you can easily live the life you want to live.

However, setting goals and then making them become a reality is easier said than done. After all, how many people make New Year’s Resolutions and then drop them after the first week? Surely there must be a better way?

In short, yes, there is.

Today we’re going to explore the 3×3 goal achievement strategy; a tried-and-tested way to help you nurture your goals and aspirations and then turn them into a successful venture. Let’s go.

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You’ve been developing a business idea in your head for a while now and you think it might work. You could finally have your own business, do what you like, make the decisions and not depend on anyone. What you’ve always wanted.

But the next step is huge, you need to transform that idea into reality. And that, alone or with a team, takes executing tons of actions of different nature, in the right order.

Your idea may be brilliant and innovative, but if you don’t have the right personal organization and the necessary productive habits developed, it’s very likely for it to be executed in an inefficient way or even not being done at all. Although a brilliant idea is more likely to become a big business than a simply good idea, a decent idea that is masterfully executed will most likely end up producing a profitable business

The importance of execution

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According to a report published by Hive, 70% of the organizations have suffered at least one project failure in the prior 12 months. The common factor between the failure was found to be the inability to meet the deadlines. Strict project deadlines can be rather difficult to meet while maintaining the other requirements of the project. To ensure that you meet your project deadlines consistently, we’ve detailed 5 steps that will aid you in doing so.

Plan Ahead


PMI’s Pulse of Profession 2017 report states that the lack of clear goals is the most common factor that leads to the failure of a project. Acknowledging the same, there is an undeniable need to plan ahead. It is also recommended that you are aware of the coming processes and tasks. Knowing the schedules and objectives of your project can help you in planning for it ahead of time. This essentially means that setting milestones for the progression of the project can result in better time management.

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