Starting a business is nothing short of exhausting.
We all love the idea of achieving financial freedom and the liberty to build our own schedules, but the path to getting there is often more than most of us bargained for.
There is always that list of tasks that you absolutely hate doing, but even more daunting than that list is figuring out how to get someone else to do it.
Sounds like a dream, right?
Having someone else do all the tasks you hate to do so you can focus on your passion in your start-up.
The number one pain point in the start-up world is not having enough time.
So, why not take the next five minutes to read through these steps and get yourself a virtual assistant (VA) to help you on the road to success.
I’m here to take one more of those tasks away from you and will make sure that you are fully equipped to utilize the best Canadian virtual assistant service to get your next VA by the time you get to the end of this post.
Step 1: Are you ready?
One of the most important parts of hiring a VA or Canadian Virtual Guru is to ensure you know what you need.
Start by creating a list of all of the tasks that you dislike or do not have the skills to complete.
This can also include tasks that maybe you enjoy, but just take up too much time. You can check out a non exhaustive list of tasks VA’s can help you with here.
Once you have created a list of everything you think you will need, head on to step 2.
Step 2: Research
Now that you know what you need to from your VA to help your business grow, you need to do research on how you want to hire your virtual assistant.
Generally speaking, you have two options:
Use an agency like Virtual Gurus to source you a VA tailored to the skills you need
Find your VA independently
One of the best things about using an Agency is your time to finding the right VA is practically eliminated.
You don’t even need to conduct interviews, unless you want to.
If the VA assigned to you is missing a particular skill that you need later on, another VA is always around to help and you don’t have to do anything.
With an independent VA if they are missing a particular skill you would need to outsource that task somewhere else.
I know sound biased, but the key here is to save you time in the hiring process and the Virtual Guru’s can do just that.
Step 3: Sign Your Contract
When you decide between option 1 and option 2 you will be asked to sign a contract.
This is typical for any VA regardless of the option you pick.
Make sure you understand everything in the contract and ask as many questions as you need if something doesn’t make sense.
As a business owner you always want to make sure your information is protected regardless of who you outsourced it to.
Step 4: Get to know your VA
Now that you have a VA to take over all the tasks you don’t enjoy yourself, it’s important to remember that your VA is now apart of your team.
The more you get to know them and make them apart of the team more successful your relationship will be.
A virtual assistant is there to support you and the more they feel like a part of your team, the better they will do.
Your VA will also take the time to get to know you and your needs.
This will consist of either a phone call or a quick survey to assess exactly what you need.
It may include software where all tasks are housed to ensure everyone stays on track or could just be email communication.
It truly is up to you and your VA, but it’s important that you get to know another to ensure the relationship is strong.
Step 5: Communication
In today’s world, it’s sometimes a struggle to keep communication lines open when we never have a face-to-face opportunity.
In order for your virtual assistant to be successful, they need to know your needs, including how to communicate with you.
This involves answering their questions in a timely manner, providing all the information needed to complete a task, and of course being radically candid.
Stay open and honest with your VA just as you would with your employees.
Now that you are ready to hire your VA feel free to reach out to the Canadian Virtual Gurus.
P.S. If you are wanting to become a VA and stumbled on this article during your research to become a virtual assistant online check out this post or contact us today.
Virtual Gurus is growing and we want to make sure we take care of our virtual assistants so that they have the resources to move their businesses forward.
In this growth, Virtual Gurus has partnered with OWNR, who have graciously offered to do the following for all of Virtual Guru’s contractors:
AI Powered Logo Design for the business
In November 2017, Ownr registered its first business. Since then, they’ve helped launch 8000+ businesses in Canada. They believe starting a business should be simple, quick, and affordable. With Ownr, people can register their business in a few easy steps and for a fraction of what they’d pay a lawyer.
They’ve simplified the process of starting up, giving people more time to build their business, and saving money along the way.
Since Virtual Gurus’ virtual assistants have their own company, are their own boss, and they are an entrepreneur, this was the perfect opportunity to partner up.
“Partnering with Ownr will allow all of our freelancers to incorporate their businesses. Their success is our success. We are very entrepreneur-focused, we try to give resources to help all of our freelancers,” Virtual Gurus founder and CEO Bobbie Racette said.
“With so many Canadian freelancers on our team, it’s important for us to help them grow and sustain their businesses as well. We provide them clients, but they are the ones who do the magic.”
Making sure our virtual assistants are set up and registered as a Sole Proprietorship or an Incorporated entity is one of the vital steps to ensuring that success.
Virtual assistance has become increasingly popular. More businesses are seeing the benefits of hiring Canadian virtual assistants. Reducing costs, increasing productivity, and flex time are just a few of the advantages of hiring a remote worker instead of a traditional assistant.
With that said, we are here to tell you what you should expect from a Canadian Virtual Assistant. In fact, we ensure all of our virtual assistants at The Virtual Gurus have these 3 qualities.
Competence is one of the major deciding factors when many companies hire new employees. It’s no different when hiring a virtual assistance in Canada or in the USA.
At The Virtual Gurus, we take the guess work out for you and hire only the best before matching you with your ideal remote worker.
To make your life easier, your virtual assistant is there to perform tasks, large or small, easy or complex, in a capable, efficient and professional manner.
Your virtual assistant will adapt to your preferred systems and processes, ask questions when needing clarifications and perform tasks with a high level of accuracy. They may even find more efficient ways of doing things for you.
Unlike employees, virtual assistants are independent contractors who work from home and set their own schedules. Many have multiple clients.
While that might scare some people, studies have shown that people who work from home are happier. Happier employees means better results.
Our assistants are masters of navigating their schedules and you can be assured that they are accessible and will complete the work during the time frame required.
Your virtual assistant may possess your confidential information such as user-names and passwords. Accordingly, it is critical that you have someone who is trustworthy, honest and aware of their responsibility.
We ensure strict confidentiality is followed and we have policies and procedures in place to keep your information safe.
We believe in our virtual assistants and hire people who are passionate about what they do, innovative in how they do it and loyal about their clients.
So, you have decided to take the plunge. You’ve determined that you need a little bit of help in your business. Be it on the customer front or the digital back end or just helping keep your books clean. Whatever the reason, there’s always an “aha” moment when it comes to needing a Canadian virtual assistant.
However, when you break it down and think about it, it is a brilliant business move. To prove it, I have narrowed it down to 4 Awesome Business Reasons as to why you need a Virtual Assistant.
1) Escaping the Admin Wormhole
By choosing a Virtual Assistant, especially a Canadian Virtual Assistant, it frees up space in your mind that is all things administrative. Your virtual assistant could field customer service inquiries by phone or email, and they could assist you with CRM growth, Word-processing documents, organizing your digital files on the cloud, and so much more.
By asking your Virtual Assistant to do these tasks, this opens the ability to focus on other aspects of your business, at a reduced rate compared to hiring a full-time assistant.
2) Entrepreneurial Fresh Perspective
Having a Virtual Assistant helping you also provides you with a fresh perspective on what might work next. Keep in mind that virtual assistants are also entrepreneurs. They often have worked with other entrepreneurs and small business owners, and often have tips or ideas on how to do to be more efficient or find innovative ways of doing things. They also have some pretty great ideas, too, that could save you a significant amount of time and money.
3) Cost-Effective Business Growth Plan
This one is similar enough, though different from the entrepreneurial perspective. Virtual Assistants are great temporary resources for your business as you scale and grow. Looking to launch a new product, rebrand or even expand your marketplace – Virtual Assistants are there to help you at each step of the way. Virtual assistants possess different skillsets that don’t necessarily need training and they are ready to jump in and help, which saves you time and money so you can focus on the areas that need you most.
4) Time… Because you need more of it.
Time, as an entrepreneur, is precious. By deciding to hire a Canadian Virtual Assistant, you have made the most significant step you could – asking for help. Your assistant is there to keep your sanity – by delegating tasks to them, by bouncing ideas off them, by asking them to help implement your next big move. When your virtual assistant has your back, you have more time for you and your family to do the things that matter most to you.
These reasons are just the tip of the iceberg as to why your next business decision should be to add a Virtual Assistant to your team. By choosing an agency like the Virtual Gurus – a Canadian Virtual Assistant company who is growing globally and has a dossier of talented team members ready to jump in and help you – you are taking the next big step in your evolution.
What are you waiting for? Click here to get the ball rolling, or click here to learn more about what we do.
Whenever you and your business are ready for growth, access to expert help is closer than you might think.
While you are strategic and purposeful in your approach; consider that hiring a Canadian Virtual Assistant might be a solution to multiple challenges.
The Virtual Gurus has solutions for every business challenge, and it all starts with our experienced and knowledgeable Canadian Virtual Assistants.
SCALE YOUR BUSINESS
Virtual Assistants can help you scale your business. Consider for example that while your volume of business is increasing, the turnaround time for deliverables is declining due to a lack of people power. Your solution: hire a virtual assistant to help keep control of your workload and efficiency.
SAVE MONEY WHILE HIRING THE CREAM OF THE CROP
Employing virtual assistants will keep your costs low and make your business more flexible. Virtual assistants have more flexible hours than any other kind of employee, and they require little training because they already have the experience and skillset required to complete tasks. In fact, many are already experts in communicating, organizing and planning. Connecting with a virtual assistance agency like The Virtual Gurus makes perfect sense when selecting new virtual assistants, because we select skilled virtual assistants based on their experience and reviews from previous and current clients, ensuring you only work with the cream of the crop.
Using a virtual assistant will allow you to realign your budget. Virtual assistants cover their own expenses (such as equipment and benefits), which means you can inject funds into other areas of your business.
FREE UP YOUR VALUABLE TIME
When you hire a virtual assistant, you free up your most important resource: time. Delegating non-essential tasks to virtual assistants allows you to focus on business growth. Your assistant can provide you with calendar management, email filtering and sorting, bookkeeping, social media updates, CRM maintenance and much more.
WE’VE GOT THE SKILLS
Specialization and expertise are some of the biggest assets a virtual assistant has to offer for a growing business. Experts might be difficult to find in your locality, and figuring out who is reliable takes time. Thankfully, already vetted virtual assistants are the best at providing you efficient solutions and planning. Furthermore, you will be accessing a skillset that ranges from organization to design, from upgrading to connecting. This will allow you and your business to take lead in your business sector.
WE HAVE SOLUTIONS
As you can see, virtual assistants are an essential tool for growing your business. They allow you to reach into a pool of experts who can free up your time, lower your costs and provide your business with the flexibility it needs to adapt to increasing demands.
Most importantly, share your business vision and passion with your virtual assistant. You are establishing a relationship with skilled remote worker who can help you organize and plan in order to stay competitive.
Explore our website for more information and book your free consultation today.
When your workload gets too heavy, a remote Virtual Assistant just might be the right answer.
You’ve likely heard about the uprising of Virtual Assistants by now and probably even know a few people who have one.
Let’s look at what a Virtual Assistant does, then dive into how they can help to reduce your workload.
Here’s how Wiki defines a Virtual Assistant:
“A virtual assistant is generally self-employed and provides professional administrative, technical, or creative (social) assistance to clients remotely from a home office.
Because virtual assistants are independent contractors rather than employees, clients are not responsible for any employee-related taxes, insurance or benefits, except in the context that those indirect expenses are included in the VA’s fees.
Clients also avoid the logistical problem of providing extra office space, equipment or supplies.
Clients pay for 100% productive work, and can work with Virtual Assistants, individually, or in multi-VA firms to meet their exact needs.
Virtual Assistants usually work for other small businesses, but can also support busy executives.”
Now that you know what a Virtual Assistant IS, let’s talk about how they can help you.
Common Business Bottlenecks
Many businesses experience common bottlenecks that can chew up time and therefore cost you and your business money.
Your time is better spent on building your business while someone else is happy to take the time-sucking tasks off your hands.
Here are a few ways your Virtual Assistant can help save you time and money:
Email & Calendar Management
Do you find yourself digging through piles of emails and constantly changing appointment times? These little interruptions throughout your day can take a toll on mental capacity (we only have so much brain power in a day) and drain your time.
Wouldn’t it be nice to be able to reach out to your new assistant and have them find an email for you? Or reschedule your meeting?
Many businesses receive constant calls throughout the day. If you can’t afford to hire an in-house assistant, then you’re likely left with taking many of the calls yourself, which adds up.
The great thing about hiring a remote worker is you only have to pay them for the time they spend working and not dead time.
Research is vital for a growth-minded company. It also takes a lot of time and energy to do well.
Whether you’re looking for a rental vehicle, an Airbnb or competitor analysis, the right Virtual Assistant can help free up your time so that you can focus on moving the needle in a big way.
Tedious data entry, enough said.
Believe it or not, there ARE people out there looking for this kind of work and they actually really enjoy it!
Sidenote: Let us know what program(s) you use and we’ll match you with a skilled Virtual Assistant who has the time to take on new clients.
I come across so many people that say, “I would be on social media more, but I just don’t get it.”
Or, maybe they just couldn’t be bothered. And I get it, it’s a lot to learn and if it doesn’t excite you, it’ll be short-lived.
That’s why you can hire someone to help you out. Find a great assistant who can take care of the image research, writing the copy, hashtags and scheduling. It takes a lot longer for someone who doesn’t do it on the daily.
The ultimate goal with marketing is to create, keep and satisfy your customers. There are many levels at which you engage with your market and some of them can be handled easily by a VA.
Perhaps you can get help preparing lead magnets and setting up and managing sales funnels. Or, simply train someone to follow up with leads from your website. Whatever it is, at the end of the day it frees you up to do even more.
Website Design & Development
Nearly every business needs a website and they can be very costly. There are many designers and developers at various skill levels and talents. If you’re just starting out, it’s important to choose wisely so that you don’t end up down a nightmare tunnel of costs and broken pages. Or even worse, no website at all.
With a Virtual Assistant skilled in web design and development, you can look at them as more of an internal team member vs. going to an agency. They are there from the beginning and can support you after the initial build, too.
If you already have a website, but don’t really know how or want to make updates, that’s a perfect situation to hire an expert.
Hopefully, I’ve done a good job at highlighting some of the areas a Virtual Assistant will save you time and money by reducing your workload.
We provide Virtual Assistants for small to mid-size businesses across Canada and the USA.
It’s the age-old saying—work smarter, not harder. Book a free consultation today!
Every once in a while, you come across a book that changes the way you think and eventually the way you live.
The kind of book that permanently shifts your paradigm and you can’t stop thinking about it.
Arianna Huffington, founder of the Huffington Post and author of 15 books, has this to say on the cover…
“An essential read for anyone who wants to regain control of their health, well-being and happiness.”
The book is called ‘Essentialism: The Disciplined Pursuit of Less’ by Greg McKeown.
–> Have you ever felt both overworked and underutilized?
–> Do you ever feel busy but not productive?
–> Do you feel like you’re constantly in motion, but never getting anywhere?
If you answered YES, then the way out is becoming an Essentialist.
As a Virtual Assistant company, we understand the value of delegating, but also the value of helping our clients understand what’s actually important.
Business owners often get tunnel vision and focus on what’s yelling the loudest at them, which quite often isn’t the most important thing to focus on. If fact, it may be so unimportant to the big picture that it could be eliminated completely.
“If you don’t prioritize your life, someone else will.”
Take control of your life so that others don’t
Essentialism lays out a road map that is systematic and easy to understand and to follow.
You’ll start out by learning how to discern the trivial few from the vital many.
This can be a painful process. We like to think that everything we do is important; I mean that’s how we ended up with this book in our hands, right?
What REALLY matters?
Are you focusing your valuable time and energy on who and what is yelling loudest AT you instead of what’s yelling loudest INSIDE of you?
The reality is that much of what we deal with on the day-to-day is noise an unimportant.
As Arianna stated above, health, wellness and happiness are results of cutting out everything that’s unimportant in moving you closer to your big, audacious goal.
Now, with this said, there will be trade-offs and a successful happy person is typically someone who has the mental and emotional ability to make hard decisions.
If you want to start, build and grow a business, then perhaps the trade-off is much of your social life. That may shift later on down the road, but today, that could be the reality.
Essentialism is about getting the right things done. It’s not about getting more done.
In the book, McKeown tells the story of Southwest Airlines (essentialists) and how they deliberately said no to everything possible to keep flight the lowest available. No meals, no preselected seats, and no first class service. When a customer purchased a ticket, they knew what they were in for. Critics lambasted Southwest saying that they couldn’t possibly be successful with this model, but Southwest prevailed and other airlines (non-essentialists) eventually tried to adopt their strategy WHILE maintaining their own and failed.
PLAY SLEEP SUBTRACT
My favourite sections are Play, Sleep and Subtract.
It’s not often you run into a business book that talks about the importance of play. It’s becoming more common, but most people still view play as unproductive, trivial and a waste of time.
The section title is called Embrace the Wisdom of Your Inner Child.
McKeown says, “Play expands our minds in ways that allow us to explore: to germinate new ideas or see old ideas in a new light. It makes us more inquisitive, more attuned to novelty, more engaged. Play is fundamental to living the way of the Essentialist because it fuels exploration in at least three specific ways.”
Now, I don’t know about you, but I sure feel good after a good game including sports, beanbag toss, cranium or even poker.
For those of you still challenged by the idea of play, it’s also a great antidote to stress. So if you’re interested in productivity then you also know that stress is the mortal enemy of being productive.
Here is another sore spot for entrepreneurs and overachievers.
I’ve heard about people talking competitively about how little sleep they need.
The title of this section is Protect the Asset.
Sleep is critical for mental, emotional and physical well-being. Lack of sleep WILL catch up with you… it’s just a matter of when.
The National Heart, Lung, and Blood Institute recommends no less than 7-hours per night for adults 18+.
“The way of the non-essentialist is to see sleep as yet another burden on one’s already overextended, overcommitted, busy-but-not-always-productive life. Essentialists instead see sleep as necessary for operating at high levels of contribution more of the time.”
Have you ever cleaned out your closet and felt a massive weight lift?
The title of this section is Bring Forth More by Removing Obstacles.
Something I’ve consistently practiced throughout my life is purging. It feels SO good to let things go and make space for new.
This section also opens with a powerful quote from Lao-tzu,
“To attain knowledge add things every day. To attain wisdom subtract things every day.”
The biggest takeaway here is to first be clear and understand the goals and intents. In doing so, you’ll know which obstacles to remove. It’s fairly simple with your wardrobe, but when it comes to business more clarity is required. So, make sure you go through the clarity process first before slashing and burning.
This isn’t a book to read once and add to the shelf that collects dust. This is a book that I suggest you study and apply consistently to all areas of your life.
If you’re a virtual assistant then this book will help you both with managing your own life and workflow, but you’ll also be able to better assist and guide your clients.
Pick it up today and let me know what you think!! Click here to visit the website.
Please post in the comments below.
Until next time,
Is it essential that you get started with a Virtual Assistant? Even if you’re not sure yet, start the conversation today.