Are you needing to make extra money like… yesterday!?
When you’re working as a Virtual Assistant (either full-time, part-time, or on the side), there are a lot of advanced skills.
However, you may not have time to learn advanced skills right away. You need to exchange your time for money now, and you are looking for remote services you can start offering TODAY.
My name is Abbey Ashley, Founder of The Virtual Savvy, and I’ve helped thousands of aspiring Virtual Assistants launch their own business from scratch. Over time, I’ve been able to see the top services Virtual Assistants can offer FAST and I want to share those with you!
Here are the TOP five jobs that you can start doing TODAY as a Virtual Assistant:
1. Data Entry
Data entry may seem easy or simple, but that doesn’t mean a business-owner wants to take precious time out of their day to do it. Many business owners want to start outsourcing the simple tasks in their business so they have more time to work on high-level tasks.
Data entry is also a great way to start offering your services to clients at the ground level in the beginning. As you learn more about your client and their business, you can start to prove your skills. You might even be able to grow into a larger role in the business, if you desire.
An example of data entry might be collecting names, email addresses, or phone numbers from multiple sources and combining them into a single document or spreadsheet.
2. Appointment Reminders
While there may be some people who are comfortable cold-calling for a client, I personally am not (that’s not my jam).
However, I have worked with a client reminding HIS clients about their appointments by phone, and it was SUPER easy! I simply set up a free Google voice number so I wasn’t using my personal phone number and called his clients to remind them about their upcoming appointment.
Clients love this service because they make more money when people show up for their appointments instead of forgetting or not following up to cancel/re-schedule.
3. Email Management
This is a BIG one. Many businesses get HUNDREDS of emails a day and just can’t keep up. Email or inbox management is a valuable service for any business-owner, regardless of industry or niche.
At The Virtual Savvy, we use software like Helpscout to help us keep track of all of the emails that come in so each one gets answered quickly and effectively.
Helpscout also provides helpful metrics like happiness score, response time, and the number of emails that are answered each day, so you can give your client a visual of how your services are actually positively impacting their business.
What do you think? Would you consider these simple or difficult tasks? Comment below and let me know!
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4. Social Media Services
No, you may not be a social media expert, but there are some businesses that are starting from ground zero and have NO existing social media presence.
Your services may be as simple as setting up a Facebook page and posting a few times a day – that may be all that’s needed to wow your new client!
Other social media services that don’t require strategy or expertise are creating and optimizing profiles, scheduling posts, brainstorming/researching post ideas related to a client’s business, or using a graphic design template in a program like Canva to create posts.
5. Community Management
Many online entrepreneurs also have online communities like a Facebook group, LinkedIn Group, or some other online community platform. It takes WORK to manage an online community.
Trust me… we have 30,000+ Virtual Assistants in our free VA Savvies Facebook Community and it takes a LOT of assistance to manage that well. A community manager will answer questions, accept new members, kick out spammy members, and foster a welcoming atmosphere for group members.
There you have it!
These are my personal favorite top FIVE virtual assistant services you can start TODAY.
But WHERE can you find jobs like these?!
At The Virtual Savvy, I teach virtual assistants how to work as their OWN boss and get their OWN clients – as opposed to finding low-paying, work-from-home jobs online.
And I share my very BEST tips for getting new clients in my Become a Booked Out Virtual Assistant Training – which you can watch now for FREE over at thevirtualsavvy.com/bbo.
AND if you want to join our VA Savvies Facebook community – with over 30,000 virtual assistants just like YOU – head on over to thevirtualsavvy.com/savvies to join for free!
You’ve been searching for a real definition… you’ve maybe even googled “Virtual Assistant Meaning” and ended up here.
Well, welcome to my little corner of the internet. Grab some tea… you may be here awhile.
Maybe you’ve heard of working as a “Virtual Assistant” or “VA”… but you don’t really know what a Virtual Assistant does?
Today – I’m here to answer your questions.
Watch the video below and I’ll give you a full definition of what a Virtual Assistant is and what it really looks like to work with clients.
What is a VA!? (Virtual Assistant Meaning and Definition) - YouTube
Hint: For the best advice on starting your own Virtual Assistant business, make sure you subscribe to my YouTube channel and hit the bell to be notified when I post a new video!
Whether you feel completely stuck in your 9-5 job or you are just looking for a way to make money working from home, by the end of this post you’ll know exactly if becoming a virtual assistant is the right next step for you.
In order to know if virtual assistance is right for you, you first need to know the answer to this question: What is a Virtual Assistant?
You may have heard of virtual assistants like Siri or Alexa, but that’s not what I’m talking about here. Sure, those systems can tell you the weather or make a grocery list for you — but the Virtual Assistant services you will be offering are much more valuable.
As a Virtual Assistant mentor who answers hundreds of questions related to Virtual Assistance daily, here’s my definition of what a Virtual Assistant is:
A Virtual Assistant is any type of remote assistant who provides administrative, creative, or technical support services for online or brick and mortar business owners.
What tasks can you do for a small business owner remotely? As a Virtual Assistant, this is what you’ll be doing!
There are literally hundreds of tasks that you could do as a Virtual Assistant, but some of the most commonservices are:
Answering customer service emails
Posting on social media for business
Writing or blogging
I want to hear from YOU. What services do you think you would like to offer as a virtual assistant? Comment below and let me know!
When you start a Virtual Assistant business, you’ll be your own boss. You’ll work as an independent contractor (NOT as an employee) for your clients.
This means three things:
1. You set your own hours.
Unlike a boss, a business owner (client) can’t tell you WHEN to work. A client cannot require that you work 9-5 or 8-4 (or any specific, set hours).
You can work at 5 a.m. if you’re an early bird or 10 p.m. if you’re a night owl.
Hate Mondays? Work Tuesday – Friday.
Want a long weekend? Take Fridays off.
Want to take off in the middle of the day to take your kid to the park? Go for it!
Need to take 12 weeks vacation in one year? It’s actually possible with your very own business.
2. You set your own rate.
Just like the contractor that comes to your house to fix your sink or paint your office sets THEIR own rate, you will set your own prices as a Virtual Assistant.
You can charge hourly, package your hours for more money, or set a flat rate for a project or service. You can start your rate at $20/hour (minimum) and charge more from there. You can choose to charge newer clients higher rates or adjust your rates depending on your current workload.
You can add rush fees for work that a client requests to be done on the weekend, during the holiday, or in less than 24-48 business hours.
Yep – working in your pajamas has finally become a reality.
Want to take a road trip? If there is reliable internet access, you can work on the open road, from a hotel, in a coffee shop, or anywhere you want as a Virtual Assistant!
Hate the harsh winter weather and want to move some place warmer? Your location-independent business makes that possible.
You’ll also set up your own systems for working, which means you decide how and how often you want your clients to pay you, how often you want to meet with your client, the system you prefer for communication, etc.
Now, you know what a Virtual Assistant is. But you want to know — how do you actually get started?
Download my FREE Virtual Assistant Checklist and Starter Kit and get started on your Virtual Assistant business RIGHT NOW.
Are you ready to hire your first virtual assistant? How do you know? CAN you know?
About a two months ago we announced that we were hiring.
We had two open positions and I was so excited to find the right fit.
And then the applications started coming in…
and coming in…
and coming in…
Before we knew it – we had over 2,500 applications for the two positions we had available.
Talk about a hiring NIGHTMARE. I mean – exciting that we had so many people to choose from, but INSANE how many applications we (aka MeLisa) had to go through!
If it weren’t for my amazing COO, MeLisa, I don’t believe we would have ever gotten through them.
Want to know the secret for how we got through the applications?
Not only that… but how we found the PERFECT fit for our team?
I’m going to break it ALL down for you in this super-epic hiring post: How to HIRE your first Virtual Assistant.
Today, I’m showing you how to hire a virtual assistant.
Watch the training video about how
to hire your first virtual assistant here:
How to HIRE a Virtual Assistant - YouTube
While I usually stick to training people how to be virtual assistants, this post is for the people who are running their own business and are ready to hire their first virtual assistant.
(Pssst… Virtual Assistants – pay attention! Below is what I tell clients looking for someone like you.)
Here are 7 things you need to know before you hire your first virtual assistant:
Step 1: Do a time study.
You became an entrepreneur so you wouldn’t have to clock in and out of work, amiright?!
However, I recommend doing a one week time study so you can really see where your time is going. I think you’ll be surprised!
How it works: I use an online tool (like Toggl) and track all of my working hours for one whole week.
I’ll evaluate the time study and answer the following questions:
Where is my time really going?
What am I doing that I shouldn’t be doing?
What tasks am I doing that I could outsource?
Make a list of the above answers and anything else that you know you want a VA to be doing to help you out in your business. This is a great starting point for knowing what tasks you’ll need to outsource.
Step 2: Know your budget.
I recommend having a pretty solid idea of how much you can actually afford to pay somebody on an ongoing monthly basis for your business.
Virtual Assistants really vary in range with their prices. Somebody who is working overseas might charge $4-$5 an hour. The Virtual Assistants I train are generally around $20-$30 per hour starting as general admin Virtual Assistants.
That rate can go up if you need somebody for highly specialized skills or if you want a person to be really well trained in a certain system. Keep that in mind whenever you’re creating your budget for your new VA.
Start looking with referrals. If there are other business owners you know who talk about how much they love their VA, this is the best way to find somebody who you know is going to do a really good job.
Ask your friends! They may not know a Virtual Assistant per se, but they may know somebody with great work ethic they are willing to vouch for.
Of course, referrals aren’t the only way to find a VA. There are lots of places I would recommend to start looking:
Your current audience. Tell the people who already know you and love you that you’re hiring. Your perfect fit may already be on your email list or follow you on a social media platform.
Try a site like Upwork or Fiverr. These are good sites for posting specific jobs you need done. You can also find someone who can help you with ongoing work.
PRO TIP: I recommend choosing someone with the three dollar signs ($$$) because it’s worth paying a little bit more for somebody who is going to do a really great job. I recommend doing that whenever you post a job on a posting site.
Use our hiring form. Post your jobs for free and find awesome talent within our community! We have tens of thousands of Virtual Assistants in our community that are super qualified and they are AWESOME. Post a free job posting with this link.
Step 4: Find a great fit.
After putting this job post out into the world, you may start getting a little bit bombarded with emails and proposal. Don’t fret! It’s usually pretty easy to pick out the people who are going to do a standout job.
I personally look for people who go above and beyond.
They might have a little less experience. They might not know ALL of the software systems you’re specifically looking for. BUT if they’re just the type of person that goes above and beyond, keep them!
I look for people who included a video or additional material customized to my business that I didn’t ask for – that is the quality that I always seek.
Excellence, attention to detail, and the willingness to go above and beyond — that’s not usually something that can just be learned. However, if they have all of that, I usually can teach them some software program that they don’t know.
As you’re going through the applications, definitely look for the people that have the skills, but also look for the people that just stand out. You want the kind of person who will fit seamlessly with the company culture and go above and beyond whenever they’re helping you with your tasks.
Step 5: Interview.
I recommend interviewing several people. (More on that in a sec.)
Narrow down your top 3-5 ideal candidates, and interview all of them.
There might be one person who really emerges as the perfect person for your business. I still recommend interviewing a few people so that you’re really, really sure you’ve made the right choice when it comes time to hire.
Step 6: Test your working relationship.
I’ll admit it… I haven’t always done this.
Whenever I found someone who I thought would be an awesome addition to my team, I would quickly say, “YES, please. How can I hire you?” (sometimes without an interview or really seeing their quality of work). I practice and HIGHLY recommend doing something different now.
Whenever you’re hiring someone who’s going to be a permanent ongoing member of your team, I recommend doing a test project. This test project can be anything. Obviously it should be somewhat related to the work they would be doing, but ask them to do a one-time test project.
I like to pay for these projects because I want this project to be worth their time, and I want to value and honor the top people (or person) I’m interviewing. This test project is usually something I really DO need done in my business.
And this is a great part of the process because you can see the actual quality of their work. Even if they give an awesome impression in an interview, maybe the work that they do isn’t really up to your standards or what you were hoping, or maybe you didn’t like the way they communicated with you during the project.
I recommend doing a paid test project as your first step toward hiring your Virtual Assistant.
After you’ve done the test project, you’ll most likely say “Yes, this is definitely the person I want to work with.” At this point, I still wouldn’t recommend signing a really long, ongoing contract. I would first recommend a 30 day trial – this could either be a contract or something you just negotiate first between the two of you.
Ideally, you say, “Let’s work together; I’m in. I hired you. I’m going to pursue this working relationship like we’re doing this forever, but let’s work together for 30 days and meet again.” At 30 days, we can both ask each other and answer honestly — is this relationship working?
On occasion, it’s not that the quality of work is bad. Or it’s not that the client has done anything wrong. Sometimes working relationships just don’t work. Sometimes personalities just don’t pair well, but that’s not something you can necessarily know until you’re 30 days into the relationship.
Are we both still happy and want to continue in this relationship further?
If the answer from both parties is a resounding YES, then sign the long-term contract.
Step 7: Communicate well.
You have a dream Virtual Assistant. I know you are so excited to be working together with them. Your business will thank you, too.
At this point, you need to finish the hiring process well by communicating well. This is an ongoing process.
I highly recommend having a weekly meeting to help facilitate and foster good communication between you and your new Virtual Assistant. A video meeting (using a tool like Zoom or Skype) goes a long way for communication.
Have a weekly touchpoint, even if it’s just for 10-15 minutes, so you can give all of your tasks to your Virtual Assistant at the beginning of the week. You’re going to get a better quality of work if you’re not just throwing last minute things at your Virtual Assistant.
Communicate expectations and deadlines really clearly and then give your Virtual Assistant ample time to complete his or her tasks. A lot of Virtual Assistants do have a rush fee for last-minute tasks.
For better communication, have a set weekly meeting where you can communicate all of the tasks you want your Virtual Assistant to do, and then follow through.