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Whether a volunteer serves on the board or uploads content to the homeowners association website for free, they all play an important role in your community. Without them, your association would be burdened with paying for those services and that would lead to higher HOA fees. The following discusses ways in which you can be an HOA volunteer, as well as how to show appreciation towards volunteers.

Volunteer Opportunities In Your HOA

If you think about it, there’s likely some service you can provide for free to your HOA that will show your devotion to the community. You could team up with other neighbors and start a weekly cleanup routine to ensure the neighborhood remains tidy. Another way to volunteer would be to plan social activities such as holiday parties with the goal of nurturing community relationships.

Does your HOA have a homeowners association website? If not, and you have web design skills, you should think about volunteering your time to create one for the community. However, if the HOA has one, why not engage your fellow members in meaningful discussions and post content they find helpful? Other ways of volunteering include starting a community watch program and helping with the delivery of newsletters.

Show Appreciation Towards Volunteers

Those who impact the community in a positive way are normally featured on the homeowners association website or in the association newsletter. If you want to make a volunteer feel appreciated, introduce yourself and tell them how much you value their work. You may also send them a thank you card or a small gift around the holidays.

Special acts shouldn’t go unnoticed so when you see a volunteer go out of their way, push for them to be recognized. The recognition helps them feel that the community values their effort and others will be encouraged to follow in their footsteps. Volunteers invest their time and energy for the benefit of others so be sure to show them some appreciation. A volunteer go out of their way, push for them to be recognized.  The recognition helps them feel that the community values their effort and others will be encouraged to follow in their footsteps.  Volunteers invest their time and energy for the benefit of others so be sure to show them some appreciation.

The post How Should You Thank An HOA Volunteer? appeared first on mem property management corporation.

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Tools of the Trade: HOA Board Project Planning and Hiring a Professional Vendor

The first responsibility of the HOA board when beginning any project in a non-profit corporation such as a homeowners association is to avoid any conflicts of interest while planning the project.

In community associations, each board member is considered a fiduciary and is duty bound to act in the best interests of all residents, not his or her own best interests. In general terms, fiduciary duty is the highest standard of care imposed under law, and it occurs when one or more persons are responsible for the money or property of another. The fiduciary is expected to be honest, free from fraud and faithful to his or her obligations.

Accusations of self-dealing or conflicts of interest sometimes arise during the vendor hiring process. Generally, board members or management companies who profit financially from hiring a vendor risk putting their own interests before those of the community.

What is your association doing to ensure the community comes first?

  • HOA Board members should fully disclose a conflict when objectivity cannot be maintained.
  • Ensure the board minutes reflect the entire disclosure.
  • Require conflicted board members to sit out the board’s decision on the conflicting matter, as well as related executive sessions that may occur.
  • Review multiple, sealed bids and carefully review them before making a decision.
Are the Vendors Qualified once the Planning is Completed?

One of the most frequently asked questions we receive during interviews with potential new communities is, “do you have a vendor list that can match the needs of our community”. With over 25 years of experience, we have accumulated a select list of highly qualified vendors that can design and build a clubhouse or cabana or licensed and insured vendors that do general maintenance and repairs such as roof, electrical or plumbing. Our recommendation of vendors directly effects the standard of excellence that we hold our company accountable to every day.

Hands on HOA Management: From Fiduciary Project Planning to Vendor Completion!

Our HOA board members feel confident that their projects will comply with the intent of the CCR’s, budget approval will be adhered to and the project will meet the expectation of the community through vendor oversight. We have complete confidence in our vendors both in their price quotes and their quality of work.  Our vendors understand they represent our company in how they present themselves on the work-site and through the quality and integrity of the project.

The post Tools of the Trade appeared first on mem property management corporation.

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mem property management, a top-rated property management company in New Jersey, recently announced a powerful new partnership with Axela Technologies, a Miami-based company specializing in providing automated solutions to help community associations manage and address their delinquent account receivables.  The partnership will enable mem property management to maximize the efficiency and effectiveness of the recovery process for the benefit of its association clients.

“With a proactive approach, very different from the ‘sue first, ask questions later and send a big bill’ attitude of most law firms, we are adopting a customized approach –working directly, collaboratively, and respectfully with the unit owners using a highly effective communications and negotiations strategy that has proven incredibly successful for thousands of associations nationwide, securing the outstanding assessments owed to community associations, while improving financial stability and cash flow,” says Martin Laderman, founder and CEO of mem property management in New Jersey, “the best part is all money due to the association is paid in full.  No additional fees are charged for the service and the association will always receive 100% of whatever is owed.”

It is the primary responsibility for HOA Boards to enhance and maintain their property.  This can only be accomplished by HOA fees.  HOA fees are needed for operating funds to cover regular expenses (such as electricity, maintenance, water, and insurance), and for the reserve fund to cover unforeseen expenditures and planning for future repairs and replacements (such as roofing, tiles, painting, and paving).

An association is only as effective as its ability to collect from residents who have fallen behind or neglected their financial responsibilities to the community.  However, the cost and time associated with collections is a substantial burden on associations.  For example, legal fees, accounting and bookkeeping fees, collections agency fees and additional staffing fees to manage this entire process can add up quickly – easily costing several thousands of dollars or more, not to mention the efforts and distraction for everyone involved.

mem property management’s planned collections service complies with all FDCPA, Fair Credit Reporting Act (FCRA), and Consumer Financial Protection Bureau (CFPB) statues, laws, and regulations.  As the credit reporting entity, Axela will be responsible for all debt collection and credit reporting compliance—providing protection and security for associations and board members.

“We are excited to partner with Axela, one of the country’s leading collections companies, to help associations more efficiently and more affordably collect overdue monthly fees and special assessments from delinquent residents.” explains Laderman.

About mem property management

mem property management supports a diverse range of communities throughout New Jersey, from ocean-front condominiums to large master-planned communities to age-restricted active adult communities.

Through a series of strategic acquisitions and attracting the most experienced property management professionals in the region, mem property management has become one of the fastest growing private companies in the country, recognized in the prestigious Inc. 5000 list, while retaining the personalized touch and customized, hands-on approach that has contributed to its success serving multi-family properties in New Jersey.

To learn more about mem property management corporation or mem construction services, please visit http://www.memproperty.com/ or call 201­798­1080.

The post Collect with Respect: mem property management Announces a New Solution for Collecting Outstanding HOA Fees appeared first on mem property management corporation.

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Springs has sprung, which means residents will be out and about in your community enjoying the warm weather. That means it’s a good time to send out reminders to residents on community rules and procedures. We know it can be hard to think of everything, so use the list below to start sharing reminders on your digital bulletin and monthly newsletters to help avoid violations and keep residents happy and safe.

Architectural Changes

With tax refunds and warmer weather, April through June tends to be the busiest time for remodels and yard projects. It also tends to be the priciest time to outsource this type of work. Inform residents that it might be worth waiting until Fall to save money on bigger projects. Also, remind residents about community regulations when it comes to things like exterior paint colors, additions, solar panels, roofing types, and more. No one wants to go through the expensive process of redoing a project because it didn’t abide by community codes.

Landscaping and Outdoor Decorations

Nurseries and home improvement stores are starting to have sales on mulch and flowers, which means your residents are likely to start spending their weekends improving their yard. Make sure to send out reminders about any regulations regarding lawn care, landscaping, tree and shrubs restrictions, fencing types, and more. If you have rules regarding lawn decorations, statues, flag poles, and other larger items, be sure to send those out as well.

Pet Care

After a long winter, people can’t wait to get outside with their canine pals. It’s important to remind people about rules and regulations regarding pets in the community. Let people know about local leash laws and why they’re important to follow. Remind residents to keep the community clean by picking up after their pets and the related fines for not doing so. Also let people know if there are certain areas within the community that are off-limit or unsafe for dogs. It never hurts to remind people about pet care in the summertime in regards to not leaving pets outside on hot days and being courteous to neighbors when it comes to barking dogs.

Amenity Reservations

If you have a club house, pool, freight elevator, park, or BBQ area, people are going to want to reserve these amenities during the warmer months. Send out reminders on how to take the right steps to properly reserve these amenities. By proactively directing residents online to make these reservations, you can cut down on phone calls to your office.

Traffic and Walking Paths

With school getting out soon, remind residents on the speed limit throughout the neighborhood and why it’s important to always abide by it when in a rush. There will be more bikes, roller blades, scooters, and walkers in the community, so it’s important that both drivers and pedestrians are aware of the rules and their surroundings.

Visitors and Vendors

From graduation parties and summer vacations to lawn crews and contractors, there’s about to be a huge uptick in visitors to your community. Remind residents on the proper procedure for securing visitor passes if you live in a guarded or gated community. Encourage residents to remain vigilant and report any suspicious characters to the community staff.

The post 6 Community Reminders to Share with our Residents this Spring appeared first on mem property management corporation.

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mem property management was recently selected as the new property management company for The Village at Hardings Run Homeowners Association in Mays Landing, New Jersey.

Mays Landing is a 390-unit townhome community set in a scenic and pastoral suburban environment, featuring two or three bedrooms, one or two baths and spacious multi-level layouts that include parking.  In addition to a community clubhouse offering plenty of activities and entertainment for residents, there is a well-maintained playground, outdoor pool and tennis courts for sports enthusiasts.

“We are very excited to have been chosen as the new property management company for The Village at Hardings Run Homeowners Association and look forward to working with a highly engaged and committed HOA board to support this wonderful community,” says Martin Laderman, founder and CEO of mem property management.

The Township of Hamilton and the Greater Historic Mays Landing Area are centrally located in South Jersey and only minutes away from the casino action and boardwalks of Atlantic City, Historic Cape May, and Philadelphia.  Hamilton Mall and Atlantic City Airport add to the convenience and desirability of this townhome community.

For residents seeking outdoor recreation, War Memorial Park, Weymouth Furnace Park, Lake Lenape Park, or Estell Manor Park are just a few minutes away. Kayaking along the scenic Great Egg Harbor River is a popular Spring and Summer pastime, and if a day trip to South Jersey’s award-winning beaches seems like too much, Lenape Cove is a local favorite for sun and sand.

“The Village at Hardings Run residents appreciate value, embrace diversity, enjoy convenient shopping and take advantage of the easy accessibility to Philly and the Jersey Shore – these elements seamlessly combine to make this community a great place to live and work,” said Laderman.

About mem property management

mem property management supports a diverse range of communities throughout New Jersey, from ocean-front condominiums to large master-planned communities to age-restricted active adult communities.

Through a series of strategic acquisitions and attracting the most experienced property management professionals in the region, mem property management has become one of the fastest growing private companies in the country, recognized in the prestigious Inc. 5000 list, while retaining the personalized touch and customized, hands-on approach that has contributed to its success serving multi-family properties in New Jersey.

To learn more about mem property management corporation, please visit http://www.memproperty.com/ or call 201-798-­1080.

The post mem Selected as New Property Management Company for The Village at Hardings Run Homeowners Association appeared first on mem property management corporation.

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When considering HOA security, there’s a question that usually comes up and perhaps you’ve come across it on the neighborhood website.  Is it the board’s obligation to provide adequate security measures like cameras for protecting homes in the community?  And, is the board responsible for security breaches?
It’s common for HOA boards to contract with the county government or even hire private patrol officers to ensure homeowners are safe.  But, in case of a breach, who will be held accountable?  Have you thought about what you can do to contribute to safety in the HOA?  The following advice will keep you on track when it comes to security in your association.
The HOA Is Normally Not Fully Responsible
A majority of homeowners associations do their best to keep you safe but more often than not, the board is not liable for security related issues.  Of course, it may be accountable for not taking timely and proper action in resolving general safety problems that causes harm to members or damage to their property.
Some of the HOA’s responsibilities include having adequate lighting in common areas and installing durable security gates.  If you don’t know what your association covers, ask for a copy of the governing documents or contact the HOA board through the neighborhood website.
Your Duty
As a homeowner, you shouldn’t fully depend on the HOA to keep you safe.  Instead, be pro-active when it comes to protecting your home and yourself by implementing your own security measures.  For instance, you could install security cameras in your home and make it a habit to always lock the doors.
If the governing documents are vague about which party is liable for security issues, it may be best to check with an attorney for guidance.  Another option to consider is to bring up the topic in a meeting or open it up for discussion on the neighborhood website so other homeowners get informed and voice their concerns.

The post What Should Be Done About HOA Security? appeared first on mem property management corporation.

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mem property management will shortly be announcing a powerful new partnership with one of the country’s leading collections companies to help Associations more efficiently and more affordably collect overdue monthly fees and special assessments from delinquent unit owners.

Our approach will be proactive and innovative, very different from the “sue first, ask questions later and send a big bill” attitude of most law firms.  We are adopting a customized approach –working directly, collaboratively, and respectfully with the unit owners using a highly effective communications and negotiations strategy that has proven incredibly successful for thousands of associations nationwide, securing the outstanding assessments owed to community Associations, while improving financial stability and cash flow.

Working alongside our Board members and our experienced and fully licensed collections partner, no additional fees will be charged for this service.  All money due to the Association will be paid in full. The Association will always receive 100% of whatever is owed.

As you already know, an Association is only as effective as its ability to collect from unit owners who have fallen behind or neglected their financial responsibilities.  Fees and assessments are critical to the ongoing management and financial health of every community.  However, the cost and time associated with collections is a substantial burden.  For example, legal fees, accounting and bookkeeping fees, collections agency fees and additional staffing to manage the collections process can add up quickly – easily costing several thousands of dollars or more, not to mention the time, effort and distraction involved for everyone else.

Our new partnership is one of several exciting new mem property management initiatives that help residents enjoy their home and help Board members more effectively discharge their fiduciary responsibilities, and increase property values.

We will be sharing more details very soon!

Thank you as always for your continued support and loyalty!

The post Collect with Respect – A New Approach to Collections appeared first on mem property management corporation.

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The Villas at Fairway by Edgewood Properties, an upscale 432 unit residential community in Piscataway, New Jersey recently selected mem property management, a top-rated New Jersey property management company, to manage its upscale condo and townhome residences.

“We are excited to be chosen as the new property manager for The Villas at Fairway, a premier residential community that enjoys a well-deserved reputation for its convenient location and luxurious residences, perfectly suited for commuters, professionals, first time homeowners, couples and families,” says Martin Laderman, founder and CEO of mem property management corp, “we look forward to working with the board and further improving the impressive array of  services and amenities available to residents.” Association Advisors

The Villas at Fairway feature luxurious three bedroom townhouses and spacious one and two bedroom garden homes, with lofty ceilings, private patios and balconies, central air-conditioning, luxurious master suites, large walk-in closets, spacious master baths and deluxe kitchens with high quality finishes sought after by today’s discerning homeowners.

In addition to the impressive interiors and quality construction, residents choose The Villas at Fairway because of the community’s close proximity to the Edison train station and Rutgers University, a magnificent clubhouse, outdoor resort style swimming pool, state-of-the-art fitness center and an impressive garden entrance, set in a park-like setting with professionally-landscaped grounds.

In addition to its location less than a mile away from the Edison train station, The Villas at Fairway offer outstanding accessibility to New York City, Princeton, Trenton, and Philadelphia via major highways, including Routes I-287, 1, 27, 22, New Jersey Turnpike and the Garden State Parkway.

“In 2014, Money magazine ranked Piscataway 27th out of top 50 places to live in America.  When I visited The Villas at Fairway, toured the well-appointed grounds and met the friendly neighbors who call this township home, I knew exactly why,” says Laderman.

The post The Villas at Fairway Chooses mem appeared first on mem property management corporation.

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