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The UBC Staff Pension Plan (SPP) Election for two Pension Board members is now under way. Your vote is important in determining who will sit on the pension board and represent the interests of Plan members.

Election packages were mailed to Plan members on Tuesday, October 23, 2018. Follow the link below for candidate information and to vote online:

https://facultystaff.students.ubc.ca/2018-staff-pension-plan-election

Voting closes at 4:00 p.m. on Monday, November 19, 2018. The results of the election will be posted on the SPP website on Monday, December 3, 2018.

UBC Elections has been tasked with the duty of conducting the election on behalf of the Plan. If you have any questions regarding this election, please email elections.information@ubc.ca or call 604.827.0003.

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In the world of organizational development, coaching has become the most effective tool to accelerate results in learning and professional development and building engaged workplaces.

The Coaching@UBC program is awarded the 2018 Honourable Mention for the International Prism Award, a prestigious honour from the International Coach Federation that recognizes the impact of UBC’s rigorous coaching program in a number of areas, from personal development to shaping the organizational culture and addressing strategic goals.

Since 2001, over 4,300 faculty and staff have accessed free, one-on-one professional coaching services through the program. The community of coaches currently includes 55 internal coaches (those coaches who also work at UBC) as well as 27 external coaches. Additionally, the program offers staff and faculty electing to pursue ICF-accredited coaching training access and scholarship awards for the UBC Coaching Internship Program.

UBC was shortlisted as one of four global finalists earlier this summer, and the award was announced on September 26, 2018 at the Human Capital Institute’s Learning and Leadership Development Conference in Chicago, Illinois, USA. Congratulations to all!

Coaching@UBC provides an opportunity for faculty and staff to focus and move forward on career goals through the exploration of ideas and candid dialogue with a confidential and unbiased thinking partner. Learn more. 

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This week’s issue of HR Network News is available online at http://www.hr.ubc.ca/hr-networks/.

Human Resources & Administration

HR memos: CUPE 2278 general wage increase effective Sept. 1, 2018; CUPE 2278 orientation and dues deductions: HR has issued two memos. regarding the Sept. 1 general wage increase for staff represented by CUPE 2278, and the fall orientation, dues deductions, and training for CUPE 2278 TA and Markers.

Staff Welcome Back BBQ: Sept. 11, 2018: The Staff Welcome Back BBQ is on Sept. 11. A limited number of wristbands will be available on the day of the event for late registrants who meet the eligibility criteria and have valid UBC ID.

Back to school safety: The fall semester is here, and with it comes earlier sunsets and rainy weather. Please share these safety resources with your staff and faculty.

Understanding Your Staff Pension Plan: Fall dates open for registration: We have a number of upcoming Understanding Your Staff Pension Plan information sessions for members of the Staff Pension Plan.

Learning & Leadership

Supporting career development at UBC: In your role as a manager/administrator at UBC, there is much you can do to support your staff with their career and professional development goals. Here are some resources you can share to help staff plan their professional development for the year.

PD workshop: Selection Interviewing: Ensuring Equity: Oct. 16, 2018: We are holding a workshop on Selection Interviewing: Ensuring Equity on Oct. 16. This workshop is designed for UBC managers and administrators who have responsibility for the recruitment of staff.

Spaces left in Building Resilient Teams: Sept. 24, 2018: We have a few spots left in Building Resilient Teams on Sept. 24.

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This week’s issue of HR Network News is available online at http://www.hr.ubc.ca/hr-networks/.

Human Resources & Administration

Stat Holiday Alert: Labour Day, Sept. 3, 2018: The Labour Day statutory holiday is Monday, Sept. 3, 2018.

The Working Mind for Managers: Sept. 18, 2018: We are hosting a session for managers and supervisors who want to learn more about supporting employees who may be experiencing mental health challenges.

Learning & Leadership

PD Opportunity: Building Resilient Teams: Sept. 24, 2018: Join us for a half-day workshop on Building Resilient Teams, for leaders who want to learn about their own conflict management style, and how to support their teams.

Learning with Lynda.com: Helping UBC’s Student Employees Succeed in the Workplace: This week’s installment of Learning with Lynda looks at how you can support student employees in the workplace.

Community & Engagement

2018 President’s Awards for Staff Recipients: We are pleased to announce this year’s recipients of the President’s Service Awards for Excellence and the President’s Staff Awards.

Reminder: Stay Connected to UBC Wireless: As a reminder, there have been changes to how faculty, staff and students connect to UBC wireless.

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We have three upcoming office ergonomics training sessions – all UBC staff and faculty are invited to attend.

Register for Office Ergo Rep Training: Aug. 21 (1:00 – 4:00 p.m.)

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The Ergonomics program at UBC strives to have an Office Ergonomics Representative for each department. Office Ergo Reps are trained by the Ergonomics Advisor in simple computer workstation set-up, signs and symptoms of injuries from poor ergonomic set-up and control strategies to reduce or prevent symptoms.

At this training, Office Ergo Rep participants will learn:

  • Basic ergonomic risk factors
  • Proper computer workstation set-up
  • How to conduct ergonomic assessment for minor issues as well as a quick screen for new hires

Participants will also be provided with training material to share with their colleague

Register for Sit-Stand Desks & Platforms: Aug. 23 (11:00 a.m. – 12:00 p.m.)

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What To Expect: This workshop will provide participants with important information about different types of sit-stand desks and platforms available on the market. Understanding the pros and cons of each will assist departments, staff and faculty in deciding which option is most suitable.

Product samples will be available for participants to try out in order to get an idea of how the different models impact positioning and workflow.

Workshop participants will also learn proper set-up for sit-stand desks and how frequently to alternate positions. Participants will receive information on UBC’s Sit-Stand Demo Program and process.

This workshop is for managers, purchasing personnel and staff/faculty who are considering getting a sit-stand desk or platform.

Register for Ergo Your Office: 1hr Tutorial: Aug. 23 (9:00 – 10:00 a.m.)

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What To Expect:

Optimize your computer work environment to improve comfort and reduce the risk of injury.

This one-hour tutorial combines a presentation and a practical session giving you hands on experience adjusting typical office equipment.

By the end of the tutorial you will know how to set up your chair, keyboard/mouse and monitor to promote neutral working postures.

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This week’s issue of HR Network News is available online.

Human Resources & Administration

2018 Performance-Based Merit Pay Program : Human Resources has started the distribution of departmental spreadsheets to administrators who have staff eligible for this year’s merit-based salary increases.

Understanding Your Staff Pension Plan: Aug. 22 :
We have an upcoming Understanding Your Staff Pension Plan information session for members of the Staff Pension Plan.

Workplace Health & Wellbeing

Ergonomics Workshops in August : We have three free office ergonomics training sessions – all UBC staff and faculty are invited to attend.

Learning & Leadership

CTLT Summer Institute 2018: Aug. 20-24 : The UBC CTLT Summer Institute features more than 20 free workshops on topics such as open education, student wellbeing, and learning analytics.

Community & Engagement

Reminder: Staff Welcome Back BBQ RSVPs due Aug. 14 : As a reminder, RSVPs for this year’s Staff Welcome Back BBQ are due Aug. 14.

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