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As we approach the March 31 fiscal year-end, we encourage staff to use their professional development funds. Professional development funds are designed to support staff in pursuing professional development opportunities that will enhance their skills, knowledge and ongoing career growth at UBC.

Staff are welcome to make claims to their employee group based PD Fund on a first-come, first-served basis until the budgeted funding pool is exhausted or by the end of the fiscal year, whichever comes first.

Prior to submitting a claim, staff should review their current eligibility status and available personal balance through Faculty & Staff Self Service (select “Staff PD” tab to view) and check their respective HR PD Funding webpage for submission guidelines and updates on the overall fund balance.

Notes about PD funds (Fiscal 2018/19)

Information and updates related to both faculty and staff professional development funds are available on the HR PD Funding webpage.

Questions? Please contact pd.funds@ubc.ca.

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On Jan. 30, let’s talk about mental health. Bell Let’s Talk Day is an opportunity to join a national conversation about mental health challenges and help reduce the stigma around mental illness.

UBC is committed to building mentally healthy workplaces where all employees can thrive – and we all have a part to play. Our ability to live, learn, work and support one another at UBC depends on our mental health and resilience. Bell Let’s Talk Day is one of the ways we encourage UBC faculty, staff and students to think about mental health, to reach out to one another and connect with the resources, services and supports available at UBC and in the broader community.

Here are five simple ways you can support mental health at UBC:
  1. Learn about the mental health supports available.
  2. Find out how you can help a colleague in distress or help a student in distress.
  3. Register for a mental health training program or workshop.
  4. Use Early Alert to share concerns about students.
  5. Find out if your workplace has a Wellbeing Liaison – there are over 70 on campus! If your department/unit doesn’t have a Liaison, consider becoming one.
End the stigma around mental illness

One in five Canadians will suffer from mental illness at some point in their lifetime. One of the biggest hurdles for anyone suffering from mental illness is overcoming the stigma. It is the number one reason why two-thirds of those living with a mental illness do not seek help.

Bell Let’s Talk offers 5 simple ways to help end the stigma that keeps too many who struggle with mental illness from seeking the help they need:

  • Language matters
  • Educate yourself
  • Be kind
  • Listen and ask
  • Talk about it
Get involved with Bell Let’s Talk Day at UBC:
  • Jan. 25 (7:00 p.m.): Attend the Bell Let’s Talk Women’s Hockey Game, UBC vs. Saskatchewan at Doug Mitchell Thunderbird Sports Centre
  • Jan. 30: Visit one of the many Bell Let’s Talk booths hosted by the Wellness Peers and student leader groups all over campus.

Thank you for supporting Bell Let’s Talk Day and for contributing to a safe, healthy and respectful community at UBC.

About Bell Let’s Talk Day

Bell Let’s Talk is a charitable program dedicated to the promotion and support of mental health across Canada. Since 2010, Bell has committed to donate at least $100 million to support a wide range of mental health organizations, large and small, from coast to coast focusing on anti-stigma, care and access, workplace mental health and research. Annually, on Bell Let’s Talk Day, Bell donates 5 cents to Canadian mental health programs for each engagement on social media.

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UBC has been recognized as one of Canada’s Top Employers for Young People in 2019, the only Canadian post-secondary institution to receive this designation. This special designation recognizes the employers that offer the nation’s best workplaces and programs for young people starting their careers.

This is the seventh consecutive year that UBC has received this award. Some of the services that UBC offers to support young employees:

Young employees and employees who are new to the workplace can take part in many UBC programs and initiatives to help welcome them to the community and grow in their careers, such as university-wide orientation and in-house apprenticeship and skilled trades training programs.

UBC employees can access career navigation servicesprofessional development funding and tuition waivers. As part of the university community, faculty and staff are encouraged to take part in workplace wellbeing initiatives, and access the athletics and recreation facilities at our Vancouver and Okanagan campuses as well as UBC’s many attractions.

Read more about Canada’s Top Employers awards at http://www.canadastop100.com/young_people/

Looking to join UBC? Check out our career listings at https://www.hr.ubc.ca/careers/.

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Thanks to everyone who participated in the Integrated Renewal Program HR update call on Dec. 6 If you weren’t able to make it, or you would like to review the slides and the call, there is a recording available.

Our next HR IRP call-in session will be Jan. 29, 9:00-10:00 a.m. All human resources practitioners at the Vancouver and Okanagan campuses are invited to join through phone or by video-conference.

Jan. 29 agenda:
  • Integrated Renewal Program (IRP) Update
  • HR Work Stream Update – what has the team been working on and what is planned for the next 30 days
  • Supervisory Organizations – details of upcoming data validation with the community
  • Q & As

If you are interested in participating in the call, please contact IRP at integrated.renewal@ubc.ca to RSVP.

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The HR office will be closed over the holiday break.

Holidays Contacts (Vancouver)

We will be open until 12:00 p.m. on Dec. 24, 2018, and will reopen at 8:30 a.m. on Jan. 2, 2018. Each unit has a designated person who will be monitoring emergency inquires over the week. To reach the voicemail of any HR unit at the Vancouver campus, call 604-822-8111.

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UBC will be performing system maintenance on Nov. 21, 2018, between 11:00 a.m. and 1:00 p.m.

Parts of our HR systems will not be available during this time. This includes:

  • ISIS
  • Benefits sign-up system
  • Training catalog and registration
  • Sick leave system
  • Faculty/Department specific job postings

UBC’s external and internal jobs boards, and HRMS/FMS systems will be available during this time.

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What will inspire you to work at UBC in 2025? Share your thoughts in a brief survey at http://focusonpeople.ubc.ca. It should only take about 10-15 minutes to complete. The survey closes December 9, 2018.

Currently in development, the Focus on People Framework supports the university’s strategic plan and will speak to how the university intends to lead as a first-choice place to work for faculty and staff.

For more information about the framework, visit http://focusonpeople.ubc.ca/

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The 2017-18 Focus on People Benchmark Report provides analytics and insights about UBC’s workforce. Taking into consideration the priorities in UBC’s new strategic plan, Shaping the Next Century, the information in the report is intended to begin to inform the university’s ability to:

  • Attract, engage and retain a diverse global community of outstanding student employees, faculty and staff;
  • Support the ongoing development of sustainable, healthy and connected campuses and communities; and
  • Cultivate a diverse community that creates and sustains equitable and inclusive campuses.

Visit http://focusonpeople.ubc.ca/reporting/benchmark-reports/ to read the full report.

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The UBC Staff Pension Plan (SPP) Election for two Pension Board members is now under way. Your vote is important in determining who will sit on the pension board and represent the interests of Plan members.

Election packages were mailed to Plan members on Tuesday, October 23, 2018. Follow the link below for candidate information and to vote online:

https://facultystaff.students.ubc.ca/2018-staff-pension-plan-election

Voting closes at 4:00 p.m. on Monday, November 19, 2018. The results of the election will be posted on the SPP website on Monday, December 3, 2018.

UBC Elections has been tasked with the duty of conducting the election on behalf of the Plan. If you have any questions regarding this election, please email elections.information@ubc.ca or call 604.827.0003.

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In the world of organizational development, coaching has become the most effective tool to accelerate results in learning and professional development and building engaged workplaces.

The Coaching@UBC program is awarded the 2018 Honourable Mention for the International Prism Award, a prestigious honour from the International Coach Federation that recognizes the impact of UBC’s rigorous coaching program in a number of areas, from personal development to shaping the organizational culture and addressing strategic goals.

Since 2001, over 4,300 faculty and staff have accessed free, one-on-one professional coaching services through the program. The community of coaches currently includes 55 internal coaches (those coaches who also work at UBC) as well as 27 external coaches. Additionally, the program offers staff and faculty electing to pursue ICF-accredited coaching training access and scholarship awards for the UBC Coaching Internship Program.

UBC was shortlisted as one of four global finalists earlier this summer, and the award was announced on September 26, 2018 at the Human Capital Institute’s Learning and Leadership Development Conference in Chicago, Illinois, USA. Congratulations to all!

Coaching@UBC provides an opportunity for faculty and staff to focus and move forward on career goals through the exploration of ideas and candid dialogue with a confidential and unbiased thinking partner. Learn more. 

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