The Advantages of Microsoft Dynamics 365 Business Central for Business Owners
Regardless of a business’ size, business owners need to be able to easily manage and access their company’s data. While there are a number of software solutions out there that provide data tracking and management, business owners need more than just tracking: they need the ability to put their data to work. The right software solution will assist business owners in easily identifying opportunities, making the best business decisions, and managing their business.
Microsoft Dynamics 365 Business Central helps business owners achieve these goals and more. With Business Central, business owners have the ability to review the health of their business, identify business opportunities with the help of data trends, review their customer history, and make better business decisions.
Review Your Business’ Health
As a business owner, it can be difficult to keep track of everything that’s happening within your organization. You need a software solution that can provide a clear, easy to access overview of your business’ health. Dynamics 365 Business Central does just that.
Identify Business Opportunities and Data Trends
Taking advantage of opportunities when they arise can be challenging without access to the right data. Business owners need to be able to keep track of data trends, finding opportunities as they emerge. Dynamics 365 Business Central makes this easier than ever before.
Review Your Customer History
With Dynamics 365 Business Central, it’s easy to review customer transaction history, unpaid invoices, and other important customer data. This gives business owners the ability to make informed business decisions based on customer purchasing habits.
Make the Best Business Decisions
Business Central puts all of the data you need right at your fingertips. Want to check on accounts receivable? Need to pull up a customer trial balance report? With Dynamics 365, there’s no need to dig through spreadsheets or folders. Everything’s available right from the Business Central dashboard.
Keep reading to learn more about what Microsoft Dynamics 365 Business Central can do for business owners and see just how easy it is to access key data from the Business Central dashboard.
Ready to put Dynamics 365 to work for your business? Talk to the experts at JourneyTEAM! JourneyTEAM is the 2019 Microsoft US Partner of the Year for Dynamics 365 Business Central. We have deep experience and can help your company leverage technology to grow your business. Contact JourneyTEAM today!
Article by: Dave Bollard - National Director of Marketing
JourneyTEAM is an award-winning consulting firm with proven technology and measurable results. They take Microsoft products; Dynamics 365, SharePoint intranet, Office 365, Azure, CRM, GP, NAV, SL, AX, and modify them to work for you. The team has expert level, Microsoft Gold certified consultants that dive deep into the dynamics of your organization and solve complex issues. They have solutions for sales, marketing, productivity, collaboration, analytics, accounting, security and more. www.journeyteam.com
Cue the “Jaws” movie music, because the penalties are coming. Thursday, July 11th, on the monthly IRS Payroll Industry call, the IRS continued to communicate that ACA compliance activities continue, including non-compliance letters, despite legislative and judicial challenges. One example is Texas v. United States which argues that the Affordable Care Act (ACA) individual mandate is invalid without a “tax” or penalty amount. This case is expected to go to the Supreme Court, but not until after the next presidential election.
During the IRS call, it was stated that they are actively working on 2017 ACA enforcement actions. As such, there will be ACA non-compliance letters going out for non-filing activities and Employer Shared Responsibility Provisions.
Non-Filing Activities: The IRS identified 8,752 cases of potential non-filing. Employers with at least 50 W-2s who didn’t send in any 1095-C forms may receive a non-filing letter. As we shared in a blog from March of this year about the 2016 non-filing letters, it is important to act right away! Be sure to respond to IRS Letter 5699 within the 30-day window. Also be sure to include any supporting documentation that may be requested with your response. If you have additional questions about the letter, employers can call the contact number listed on the top right corner of the letter.
If you are an employer who was non-compliant, it’s decision time. You will need to decide what level of risk you are willing to take and if you are able to financially handle that kind of hit, should it happen.
Employer Shared Responsibility Provisions (ESRP) Letters: The ESRP letters, also known as Letter 226J, will begin to be distributed to employers in July. There are approximately 50,000 employers that will be receiving a 226J for 2017. The IRS expects to send between 23,000 and 29,000 letters this month to employers that filed the 1095-C and as a result, may be subject to an ACA penalty for failure to offer coverage timely and/or for failure to offer compliant coverage. The rest are likely to be delivered in August.
In the majority of the cases in which we helped employers respond to a 226J letter, it was simply an error made in reporting and the entire assessment was waived after the employer made a timely response. The most important thing to remember if you get a 226J Letter is to remain calm and follow the instructions we’ve shared on this in the past.
Keep in mind that Integrity Data is here to help you every step of the way with your ACA reporting needs. Please contact us if you have any questions staying in compliance, or, if you are new to the ACA employer requirements. We will work hard to keep the sharks (non-compliance letters) away...duuunnn dun...dun dun.
By Tom Franz - Client Engagement Director, Integrity Data
Do you need to automate your expense approvals but find it hard to implement a large-scale solution because of your budget? Luckily, with the latest version of Microsoft Dynamics SL 2018, a new and exciting feature is the functionality to manage approvals from within the system. An approvals process can be created through simple enablement, allowing users or groups to review transactions in Accounts Payable. This function automates the approvals process directly within Dynamics SL, while maintaining the separation of duties. Approvals or rejections can occur both at the document (invoice) or batch levels.
Upon activation, an additional option is available in the Handling field “Submit for Approval.” As shown in the following screenshot, approval is required prior to batch release.
The user must select “Submit for Approval” to continue processing.
Once the batch is submitted for approval, a status of “Waiting for Approval” is assigned.
“Submitted for Approval” is the updated status.
An approver would then access the batch and choose the appropriate action. As illustrated below, approval is being provided at the document (invoice) level.
Here, batch level approval is provided.
Approval with a reason is also an option.
Once approval is provided, batch and document statuses are updated.
Through minimal setup and configuration, an approvals process is created for A/P invoices, all within the Dynamics SL application. This enablement provides an easy solution for your approval needs. Forthcoming additional functionality will include General Ledger and Purchase Order.
Congratulations to the FY20 Business Applications Inner Circle Members, including eight ERP Software Blog members.
According to Microsoft the Business Applications Inner Circle partners represent the top 1% of the total Business Applications ecosystem and drive more than 30% of the FY19 Worldwide Business Applications Cloud Revenue.
For the first time, to select the FY20 members of The Business Applications Inner Circle, Microsoft took into account only Cloud Billed Revenue (with the exception of top Business Central partners) and Dynamics 365 Customer Adds. Microsoft also took into consideration these partners’ adoption of the broader Microsoft Cloud portfolio (IoT, AI, etc.), the importance of these partners in their local market and their investments in differentiated solutions offerings.
We congratulate all of these companies on their accomplishment.
Each year Fifty Five and Five, a leading B2B marketing agency with a focus on technology and IT companies, analyzes the marketing efforts of Microsoft partners to understand how the industry is developing and which factors are driving success. They recognize the creative ways partners have adopted content and inbound marketing methods to generate leads and grow their businesses.
Fifty Five and Five has just published it’s 5th annual Digital Marketing Excellence report, and we’re delighted to see that five of our ERP/CRM Software Blog members were selected for this honor:
The companies listed (250 out of 39,000 examined), practice the very best digital marketing techniques across their websites, blogging output, and social activity. The report not only lists all those recognized, but it also provides a wealth of suggestions for all Microsoft partners.
A common question from our Microsoft Dynamics GP customers: in a GL account, how do I see how much I paid a certain vendor? An example is where do you go to see all the legal fees paid to several different law firms quickly and easily? Follow this list of steps so you too can build a report in SmartList using eOne SmartList Builder or SmartList Designer.
To start, create a SQL query
First, realize that you need a SQL view. This is a virtual table that gathers data from several tables in your Dynamics GP database. You need to pull AP invoices to get the GL account distributions (header, line, and distribution tables), vendor information (vendor master), and payment information for amounts and dates (apply to information). You could pull all this data from these various tables or build your own SQL view.
To run a SQL query, you need to have appropriate access to the SQL Server Management Studio, so make sure you talk to someone in IT. They might prefer to do this for you.
Click on the company database in which you want to create the view (TWO in this case)
Click on New Query and paste the script into this area on the right.
Click on Execute. You should get the message: Command completed successfully. If you get errors, you might have selected the wrong database.
Now, create your own SmartList
Now you are ready to use SmartList Designer or eOne SmartList Builder to find the view and bring it into a SmartList. I’m going to use SmartList Designer because everyone has that tool. The process is similar in eOne SmartList Builder. Here are instructions from Victoria’s website on how to build a report using a view. She’s a great resource (and amazing to share all this information with you and me!)
Open SmartList and click on New.
Give the list a name, the product is Dynamics GP, and Purchasing is a good series to put this report.
Look under Database View and scroll to the end under Views and look for the name of the view you just created: view_AP_Distributions.
Click on it and all the fields in the view will populate the Selected Fields on the right. You can uncheck to remove some, but I left them all in. This is the default view and you might need them down the road.
Execute the Query to view the returned data in the Preview window at the bottom.
You don’t need to build any relationships because the SQL view did that for you. You can filter some information if you like. For instance, this view has posted and unposted data. If you want to see only posted transactions, you can filter by posted. You could also filter by year. But keep in mind that you can do this in SmartList too. I recommend leaving all the data there for the default.
Now you can customize the SmartList for you once it is built!
You can create a Go To for drilling to another SmartList or Navigation List with payables invoices. To do this, click on Create Go To and reference the SmartList or Navigation List. If you want to drill directly to a payables invoice, you will need eOne SmartList Builder. Here is a list of the differences between eOne SmartList Builder and SmartList Designer. I recommend buying SmartList Builder and you will have a lot more functionality.
Click Save and OK to get back to SmartList.
You will find the new SmartList under Purchasing. Start to have fun by filtering the data to get that analysis of legal fees by searching by the legal fee account number or by account name. You can move the fields around if you like.
We wish you the best of luck with the report and if you have any other suggestions about Navigation Lists or SmartList, please let us know. Make sure to look at other resources provided by your Microsoft Dynamics MVPs and contact your partner to earn a special price on eOne SmartList Builder.
For more information please feel free to contact us today!
The Summer 2019 GP Optimizer magazine is available now and we’re excited to share the solutionsthat Rockton Software and many of our partners can provide. As with our Winter 2019 edition, we decided to group the articles around one cohesive theme. Since it is Rockton’s 20 Year Anniversary we chose ‘20 Years in the Making’.
Our contributing ISVs have put their thinking caps on and created some amazing content to share with you. This issue is full of information like 20 years in the GP space, the future of robotic process automation, inventory stock counts, and so much more. We dug deep in an interview with Mark Rockwell. Did you know the name Rockton Software came from Kelli and Mark playfully combining their last names, Rockwell and Sexton, to create Rockton?
Celebrating 20 years in the GP world is so exciting, and we’ve had customers and partners tell us that they can’t imagine using Microsoft Dynamics GP without us. Our reputation has been built through genuine connections with both our customers and partners and by delivering quality products. As evidenced in this magazine, there are many ways Rockton Software and our partner ISVs are coming together to make everyone’s work life simpler & easier®.
We appreciate your continued support of this valuable publication and hope you enjoy the magazine!
In our rapidly changing business world, more and more organizations are moving their ERP (Enterprise Resource Planning) processes to the Cloud, and with good reason. The Cloud offers flexibility, increased security, lower up-front costs, and a host of benefits over on-premises ERP.
If you’ve considered moving to the Cloud, you’ll, of course, want to know which cloud solution to choose. Which will work best for your business and your users?
Microsoft Dynamics 365 Business Central, built for the cloud, should be at the top of your short list. Microsoft is a trusted provider. They’ve been in the ERP business right from the start, and they continue to invest billions of dollars in the development and support of their ERP solutions. Microsoft Dynamics on-premises ERP solutions have long been the gold standard, and now with their Cloud applications, they are reaching new heights.
Microsoft Dynamics 365 Business Central will seamlessly connect your systems and processes, integrating financial management, sales, service, and operations. And because Business Central is a Cloud solution, you can quickly begin to reap the benefits of a world-class Cloud ERP system.
Supply Chain Management (SCM) – Sales Order Management, Purchase Order Management, Requisition Management, Assembly Management Warehouse Management, Automated Data Capture Systems, and Analysis Reports are just a few of the 54 features and functions included in the SCM module that will lead to greater efficiency, reduced costs, and the ability to make better business decisions due to increased visibility into your supply chain.
Project Management - The Project Management module includes Employee Management, Time Sheets, Resources, Capacity Management, Multiple Costs, Estimates, Tasks / Steps, and Jobs – everything you need to keep projects on time and under budget.
Comprehensive CRM – With Dynamics 365 Business Central, you can now have full CRM capability, including Outlook Integration, Contact Management, Campaign Management, and more.
Business Central Goes Beyond the Basics
Security & Compliance. Microsoft Dynamics 365 Business Central has a security system designed to protect your data from any unauthorized access. Permissions are assigned specifying what data users are allowed to access and what actions they are allowed to take. Some may be permitted to ‘read only,’ while others may be allowed to ‘read and modify.’ With assigned permissions, your data is secured on-premises and in the Cloud. Business Central uses advanced authentication and data encryption protocols for your protection and for GDPR compliance.
Artificial Intelligence and Machine Learning (AI & ML) are built into Business Central modules. You’ll be able to make predictions and decisions based on historical data and behavior. With AI in the HR module, you can foresee employee turnover and plan for it. With AI in your Accounts Receivable module, you can track late payments and adjust your cash-flow plan accordingly. You can also set up a sales and inventory forecast extension that uses AI and ML to predict potential sales and inventory stock levels.
Analytical Reporting. Business Central provides charts in the Accountant Role Center for Cash Flow, Cash Cycle, Income & Expense, and Cash Flow Forecasts. These charts provide actionable insights and business intelligence so that you can make knowledgeable decisions about what to do with your assets, when you should do it, and how you can forecast it.
Ever since Business Central was released in 2018, it’s been the #1 choice for our midmarket clients moving to Cloud ERP. It’s also the #1 Cloud choice of the InterDyn Artis implementation and support teams. Microsoft Dynamics 365 Business Central Cloud ERP is easy to launch, easy to configure, easy to integrate, and easy to maintain and support. We’re convinced that Microsoft Dynamics 365 Business Central is the best choice for Cloud ERP.
If you’d like to know more about the capabilities of Microsoft Dynamics 365 Business Central and what it can do for your business, contact our experts at InterDyn Artis.
Manufacturers and Distributors are dependent on shipping carriers to get their products to their customers. Even with a great product, your business won’t be successful unless you can deliver the goods. If orders aren’t filled promptly, your customers will go to your competitors. If shipping rates are prohibitive, they’ll just pass you by. It’s imperative that your distribution company has access to the best shipping methods, at the right price, for each of your customers’ orders. But that’s not always simple and straightforward in a changing market. Searching through all the options could be a full-time job.
Thankfully, Western Computer has a better way. We’ve developed 365ParcelShip for Microsoft Dynamics 365 Finance and Operations.
Dynamics 365 Finance and Operations already supports shipping larger items that are typically sent by full truckloads or LTL loads. However, what was missing (until now) was the ability to manage and ship smaller parcels from within Dynamics 365. Given the vast array of carrier choices and fluctuating prices, Dynamics 365 users had to leave the system to research and select the best alternative.
Maintaining an expensive third-party system into which you have to transfer all your customer and shipping data takes time and allows room for error. Contracting with another business that specializes in multi-carrier shipping is expensive. 365ParcelShip integrates multi-carrier parcel shipping functionality into Dynamics 365 Finance and Operations, thus eliminating the costs and hassles of maintaining any third-party systems.
With 365ParcelShip for Microsoft Dynamics 365, you can:
• Shop, process, print labels and track small parcels in Dynamics 365
• Autofill shipping information without manual entry
• Enjoy real-time carrier rate updates and terms
• Link shipping to specific orders and customer records
• Ship parcels from multiple locations, including the warehouse, inside sales, or sales counter
365ParcelShip by Western Computer provides an extension that handles all your shipping needs right within Microsoft Dynamics 365 Finance and Operations. It looks and operates just like the rest of Dynamics 365, so there’s no learning curve for users, and they will be able to processes shipping for small parcels without ever leaving the system. Thanks to an internet-based rate engine, users will also be able to take care of all record-keeping, printing, and inventory connected with the shipment.
This elegant and simple solution is both cost-effective and easy to use, and customers will love faster service and knowing they are getting the best rates and delivery options possible—every single time.
365ParcelShip is available for download on Microsoft AppSource, a resource for line-of-business apps for Microsoft Dynamics. AppSource is the go-to place for businesses looking for the best apps to drive growth, productivity, and profit. Western Computer is proud to be part of the Microsoft development community, and we hope you will look into this exciting solution for distributors.
The global ERP Software Market is expected to garner $41.69 billion by 2020; yet, most organizations are apprehensive about ERP implementation and upgrade – primarily because they are unsure of how to assess their current IT infrastructure, regarding replacing legacy systems with modern enterprise solutions like ERP, and how to go about planning and implementing it. Before you invest in an ERP, an assessment can help you easily plan your ERP implementation or upgrade, and enable you to get the most out of your investment.
Why do you need to undergo an ERP assessment?
The decision to implement an ERP is a major one for any organization as it requires a large amount of capital, and planning to accrue benefits. As the latest ERP from Microsoft – Dynamics 365 for Finance and Operations – makes headway into the business world, it’s a good time to implement or upgrade to the latest version. However, if you’re bogged down by questions like – are we ready for a new implementation or upgrade, is Dynamics 365 the right ERP for our business, and is this the right time – you are not alone.
An ERP assessment can allow you to evaluate your existing ERP system (if you have one), assess your business requirements to determine feasibility for a successful implementation, and provide you with a ballpark estimate on how much the implementation or upgrade will cost.
For organizations looking to implement ERP for the first time, an assessment can help in determining:
How ready you are for a cloud ERP implementation
What changes you need to make to your existing infrastructure to get the most out of the investment
The data and business processes you need to change in order to enhance implementation efficiency
The tools and processes you need for a successful implementation
A complete and clear roadmap
For organizations who already have an ERP in place, but are not able to leverage its capabilities to the fullest, an assessment can help in determining:
How you are using the software, and to what extent the existing ERP system is meeting business needs
The challenges you are facing with the current software
Opportunities for improving business processes, and generating additional value
Potential risks, and areas that need improvement
What does an ERP assessment comprise?
If there’s a general lack of control and visibility, if your systems are no longer allowing you to keep pace, if you’re struggling to generate real-time reports, if there is no coordination between various departments, if expanding into new geographies is a challenge, and acquiring new customers a difficult task, an ERP is all you need. But getting ready for the implementation, and making sure you have everything in place is extremely important to ensure success with your ERP investment. That said, here’s what an ERP assessment by an experienced implementation partner will typically comprise of:
Conduct interviews with ERP SMEs and consultants to understand organizational readiness
Evaluate your existing systems and business requirements to determine feasibility for a successful implementation
Carry out analysis of current business processes and systems to identify gaps and understand risks
Provide an ERP roadmap such that it aligns with business objectives
Present and demonstrate new system and process concepts
Suggest project structure, resource and skill requirements, and tools needed
However, it is essential to note that an assessment will not involve a detailed analysis and documentation of existing systems; rather, it focuses on what’s working, what’s not, and what can be done to become more competitive.
ERP envisioning assessment from Synoptek
Synoptek offers a complete suite of Dynamics 365 services – including assessment – to help organizations streamline processes, and ensure a successful implementation. As part of our ERP envisioning assessment, we offer two exciting options:
Option 1: Quick-Start ERP Assessment and Microsoft Dynamics POC which includes current infrastructure analysis, presentation, and demonstration of new system and process concepts, roadmap direction, and project structure and timing.
Option 2: Detailed BPR Discovery and Assessment – ERP-neutral ‘Fit-Gap Analysis’ which includes strategy and planning, BPR and assessment, and roadmap and proposal.
Get ERP ready
Regardless of the size of the organization, or the industry, technology disruption is reshaping the business world. To keep pace, you must adapt existing processes, and technology infrastructure to improve operational excellence, manage change and enable growth. An ERP offers the flexibility, and scalability you need to support your business priorities, and drive greater value. However, if you have apprehensions about how to go about the implementation or upgrade process, what ERP is best for your business, and what process improvements you need to carry out to make the most of your ERP investment, an assessment can help. The assessment can provide you with everything you need to get your implementation started on the right foot – analysis of your existing infrastructure, a quick look at your current challenges and risks, system improvement recommendations, and more. Get an assessment done today to determine why or where your current systems are holding you back, and take a deeper look at factors and considerations that can lead to implementation success.
About the Author - Manoj Nair
Manoj Nair is a seasoned IT professional with over 15 years of experience in Software Consultancy, ERP Implementation, Testing, ISV Development and Client Management. He is Practice Lead – BPCS (Dynamics AX) at Synoptek and is responsible for managing various software programs through cross functional coordination.