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Whether your business is opening a new location, moving to a bigger space, or just shifting some things around, we know office moves in New York City can be a cause of great anxiety. And usually, there’s not a whole lot of time to get it all done; you can’t exactly shut down operations for a week to sort things out. You can avoid this type of stress, however, by planning, planning, and yes: planning.

A sure way to blemish an otherwise successful New York City commercial relocation is by encountering an unwanted surprise. Leave no stone unturned and ensure every contingency is accounted for.

Here are a few quick office moving tips we’ve learned throughout our 40-plus years as New York City’s top mover.

1) Make sure construction is fully completed before the move takes place. Performing a New York City office relocation while numerous trades like contractors and electricians are working and accesses are restricted is not the most effective way to complete a project. It could lead to delays, increased costs, or even worse, potential for injury. Avoid this by having a clear line of dialogue with the trades on when their part of the project will be completed.

2) Unless your company owns the building you are entering or leaving, you will need to get a full breakdown of all building rules around relocating. Likely, you will only to move during non-business hours and so you must put in a special request to use the freight elevator. Get these rules from building management as early as you can, since it will dictate the logistics of moving day and help everything go smoothly.

3) In line with the above, ensure that you have the elevators booked for exclusive use. Having your mover performing the relocation while competing for elevator trips with deliveries or janitorial services or two (or three or four) other moving companies is not efficient, and you’ll have to eat those costs.

4) Check with your current landlord to find out exactly what condition your space needs to be left in. Does it need to be “broom swept”? If needed, your mover can assist in removing unwanted items. Eagle Transfer has been a top liquidator in New York City for over 40 years, and is fully capable of providing such services in any type of office.

5) An office relocation is stressful on everyone, including your employees. As a “thank you” for everyone’s cooperation in making it happen and as a way to celebrate your new space, budget in a small party for after the move. Even something small in the first week after moving will show your staff how much you appreciate their help and welcome in exciting things at the new office.

To have Eagle Transfer help with your upcoming New York City office move, call Niko Krommydas at 212-741-0404 or send an email to nkrommydas@eagletransfer.com

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Eagle Transfer by Niko Krommydas - 2w ago

In our 40-plus-year history as a commercial moving company in New York City, we’re beyond proud to have a number of longstanding clients who we have serviced on office moves big and small, and of many types.

One of those clients is CBS Corporation, the thriving media company.

Recently, we received an email from a CBS employee bestowing glowing praise for our team currently working on a major project at one of its many New York offices. The commercial relocation is being lead by one of our foreman, Mike.

Here’s an excerpt from the testimonial:

“I just wanted to write this little letter of gratitude and appreciation because Mike and his team have worked hard and diligently these past days helping myself and my staff with anything they need and even offering themselves to help our handicap staff with any issues that they have,  which doesn’t concern their work duties and also by making sure we are always in a safe and controlled working environment. They have proven to be very respectful and useful by going over and above expectations.”

To have Eagle Transfer help with your upcoming New York City office move, call Niko Krommydas at 212-741-0404 or send an email to nkrommydas@eagletransfer.com

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Let’s take a quick look at a thing companies seem to dread the most from our 40-year experience as a leading New York City office mover: packing.

While many companies opt to leave it to the professionals, asking Eagle Transfer to tackle the packing, some companies will choose to do it themselves. And it seems to be the one thing that makes the reality of the commercial moving process a real thing.

To make your New York City commercial move goes smooth, be sure to keep these packing tips in mind.

Packing checklist: When it comes to packing for an office move, creating a proper checklist beforehand will ensure the process goes smoothly. This will help you keep track of what needs to be packed and what’s already been packed away for transport.

Packing early: When it comes to commercial moving, time is money. If there’s one thing you need to know about packing, it’s that it takes time and lots of it. Start the packing process as soon as possible. This will make the business moving experience more organized and less stressful.

Pack carefully: It goes without saying, but too many companies always overlook this in the rush to get everything packed up before the moving deadline. Take an extra minute to wrap up a fragile or valuable object extra carefully before moving. It’s always better to be safe than sorry.

Check and recheck: Make sure to double and triple check the office you’re packing to ensure nothing is being left behind. This means emptying desks completely of writing instruments, paper clips, and other loose items. However, if the desk is moving, taping these items to the inside of a desk drawer will work, too.

Back up your computer: Make a point to always back up your computer before moving to save any critical data it has stored on it. This will help to safeguard against any vital information being lost after the move is complete.

Office technology: Do not pack items such as printers or computers into a crate. Leave the machine on top of the desk or stand and Eagle Transfer will pack these into a corrugated bin. For copiers or printers,machines containing liquid or fluid must be drained. Pro tip: If equipment is leased, check with your vendor prior to moving the equipment.

Don’t forget the cables: When you’re packing your computers you want to ensure that no cables get left behind, lost or damaged. It may seem like an arduous task, but removing one cable at a time and placing them in a large zip-locked bag will be key to making sure everything is taken. You’ll appreciate this system when you’re reassembling your computer!

Purge before packing: Last but certainly not least, always undertake an extensive office purge before packing up for your move. Be sure to send clear instructions to employees on what’s okay to throw out and when the deadline is. Purging before packing is a simple but effective way to save time and money, not to mention minimize packing and unpacking time, too.

Of course, nothing beats the service of a trusted commercial office mover such as Eagle Transfer. Remember, if you don’t want to do the packing yourself, we’ve got you covered!

To have Eagle Transfer help with your upcoming New York City office move, call Niko Krommydas at 212-741-0404 or send an email to nkrommydas@eagletransfer.com

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For companies of all sizes and sectors, commercial moving can be a challenging task. The complexity and density of New York City, in particular, can make things even more difficult. But, while the commercial moving process does require a lot to get done on time, there are a few things that are absolute musts for any company, organization or institution getting ready for an office relocation, and keeping these in mind will make for a smoother New York City office move. To that end, here are some key tips that you should keep in mind when getting ready for a commercial move in New York City!

Update your digital and physical addresses: Always update your physical address with the post office as well as on your website, blog, and social media profiles to reflect your new address and contact information. This will help get the word out about our move and avoid confusing any clients or customers too, who try to contact you during the move process.

Reserve freight elevators and loading docks in advance: When getting ready for a New York City office, perhaps nothing is more critical than reserving the freight elevator and loading dock space well in advance of the move day. This is vital for allowing your office movers to access your building and workspace, so don’t wait until the last minute.

Create a checklist: Another important commercial moving tip is to create a proper move checklist beforehand. This should include designating a person(s) that will handle the details of the move and will help you keep track of what and when it needs to happen.

Announce your move: Make a point to announce your move to your clients and customers at least a week or two before your planned relocation. While this may seem time-consuming and difficult to do, it’s actually pretty easy in this day and age! Email newsletters, flyers, radio, and TV advertising, social media and website updates are all ways to let the public know about your new address and contact information. Another simple way is to put the news in your email signature!

Update Your vendors: While it’s important to let your clients and customers know about your new address, don’t forget about your vendors. Let them know your new address and contact information before moving and be sure to redirect any regular shipments to your new address to avoid confusion.

Obtain a certificate of insurance and any necessary legal documents: Always obtain a Certificate of Insurance, also known as a COI, and any sort of other relevant legal documentation before moving. This will allow your office movers to access your current and new locations and avoid any last-minute complications as you prepare for move day. 

Hire office movers well in advance: Finally, always hire your office movers well in advance of your planned move. Too many companies think waiting just a week or two before your move will allow for proper time and preparation, but an adequately-planned move requires much longer periods of planning and coordination with your moving company. The earlier your commercial movers are hired, the better, and if you’re in New York City, look no further than Eagle Transfer!

To have Eagle Transfer help with your upcoming New York City office move, call Niko Krommydas at 212-741-0404 or send an email to nkrommydas@eagletransfer.com

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Credit: Krost Blog

If you’re planning an office move in New York City, it’s optimal to have a commercial moving company that will provide moving and storage options. When it comes to off-site storage in the New York City area, not just any storage facility or company will do. Businesses need somewhere with a unique combination of experience, convenience, professionalism and integrity to safeguard their items. Eagle Transfer proudly offers more than 40 years of experience when it comes to storage services in the New York City area, providing our clients with a secure and clean storage area for their needs.

There are many times where a company might need office storage, temporarily or for a longer period, during a commercial relocation. One is your new office isn’t ready yet. Hopefully the timing of your move and the availability of your new space will align perfectly, but sometimes this isn’t the case. If your lease ended a few weeks or months before your move-in date, you will need a temporary storage space to keep your belongings. Another reason could be you simply don’t have the space in your new office.

Here’s a few reasons why Eagle Transfer is the answer for any company about to have a New York City office move that needs office storage.

Professional, Reliable Services

Here at Eagle Transfer, we pride ourselves on our professionalism and reliability, especially when it comes to office storage services. We offer professional packing with archival materials, custom crafting, shipping to both domestic and international destinations and flexible leases for both the short-term and long-term. No job is too big or too small for us!

100,000 Square Feet of Storage Space Just Minutes from Manhattan

Our new, state-of-the-art storage facility is strategically located just minutes from Manhattan in Secaucus, New Jersey. Our warehouse, just one stop away from Penn Station on New Jersey Transit rail services, offers 24/7 security, climate-controlled storage, fireproofing, a cutting-edge fire detection and suppression system, a photo inventory and a customized racking system to ensure optimal use of commercial storage space.

Safe and Environmentally-Sound Transportation Options

Eagle Transfer offers a fleet of modern transportation vehicles with state-of-the-art air ride suspension, ensuring safe, efficient and timely transportation of all items, even artwork and valuables. Additionally, we also offer airport pickup and delivery as well as local, national and international shipping options.

Unmatched Experience

Finally, Eagle Transfer offers more than 40 years of experience when it comes to commercial storage. This experience, combined with our ironclad commitments to professionalism and integrity, make us New York City’s premier storage company.

To have Eagle Transfer help with your upcoming New York City office move, call Niko Krommydas at 212-741-0404 or send an email to nkrommydas@eagletransfer.com

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Credit: Shutterstock

There are a lot of steps when it comes to office moving, and today we’ll take a look at how you can make your office relocation in New York City more organized and efficient. While office moving can seem complex and hectic, simply being prepared and prioritizing organization can make your office move seamless and efficient. Here are some essential New York City office move tips that will benefit a company of any size, from small startups to large corporations.

Plan ahead: Once your company has decided to move, start the planning process early. To stay as organized as possible, create a commercial moving calendar and checklist. Creating a calendar helps to prioritize what needs to be accomplished by certain dates while a checklist can also help keep your move organized and on-track. Dividing each task into smaller steps to make the process more manageable can also be advantageous

Keep everyone informed: Ever hear of the term, “business as usual”? When a company decides to move, it must still operate effectively and efficiently. Managers and supervisors need to know how the moving process will affect business operations. Designating a specific point of contact to coordinate the move and direct all moving-related questions to, such as an HR manager, can help to minimize confusion among employees and ensure that all questions are answered quickly and efficiently. Moving organizers should keep all employees up to date on the process with regular reports. Doing so is a great way to lighten the pre-moving workload as well as prevent a few people from being overwhelmed by having to manage too many tasks related to the move.

Purge before moving: For a more organized and efficient office relocation, conduct an office purge several days before you start packing. Encourage employees to be responsible for their own workspace and ask them to go through their files and dispose of any non-essential documents before moving day. Request that team members are finished clearing personal items  from their space before moving day.

IT involvement: IT is a critical component of any New York City office move, and involving your IT team in the moving process from an early stage will ensure the process goes smoothly as they’ll need time to plan out how to transfer equipment to the new space. The IT team may also want to see the new office location in advance to ensure compatibility and make any necessary upgrades ahead of time before move day.

Clearly and consistently label everything: Not labeling items efficiently and consistently can create an organizational nightmare. Many top New York City commercial movers like Eagle Transfer have a fantastic project-management team that will implement a color coding system and clearly label each location in the new office where the equipment should be delivered. This way, when it comes to move, items will be transferred seamlessly.

Move outside of regular business hours: Moving during regular business hours can be disruptive and slow down your company’s efficiency. Also, specific to New York City, buildings may not let get more than two elevator trips during normal business hours. Not to mention having to share with deliveries from FedEx, UPS, etc. Instead, move on nights and weekends to minimize business disruptions and ensure your move is more organized.

Update company address and phone number: Updating your company’s address and phone number is an important step that can be overlooked. Order new business cards and update your address and phone number everywhere it appears on your company’s website. Prior to the move, make sure to inform your company’s clients and vendors of your new address. Make updates to your company letterhead, website, social media profiles, and across all online channels.

Stick to the plan: Sure, things change. But stick to the original moving plan you created as best as possible. Clear communication and thoughtful organization will make your timeline easier to stick to, and make the moving process smoother for everyone involved

To have Eagle Transfer help with your upcoming New York City office move, call Niko Krommydas at 212-741-0404 or send an email to nkrommydas@eagletransfer.com

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Welcome to Eagle’s Eye Inter-View, a new series in which Eagle Transfer profiles the people that help make it one of the leading office movers in New York City.

Ryan Eisner

Role at Eagle Transfer: Vice President, Sales

Describe your role: I have many roles at Eagle Transfer. My primary role is to generate business. I cultivate new business through relationships, networking, and the targeting of key individuals. I help our sales team achieve their individual goals by implementing sales procedures and tactics. Additionally, I manage many of our accounts, helping with their moving and storage needs. Lastly, I am very active with our projects, and am a fixture in the field to ensure quality at our job sites.

Years in commercial moving: 10

Most memorable commercial relocation: This is a tough question, and can’t choose just one. I would have to say Warner Music Group and Kaye Scholer. They were two of the largest relocation projects in New York City in 2014. I was fortunate enough to book both projects which ended up running just about all year. They both were over 500,000 square feet, and I am thankful to still call them both clients today.

Favorite building you’ve done work in: 1 World Trade Center. It represents the spirit of resiliency that New Yorkers have. After 9/11, for the city to have the ability to rebuild downtown and make it what it is today is amazing. Additionally, I have completed many jobs for tenants as well as the Durst Organization property management company. As a result, Durst allowed me to utilize their sky lobby to propose to my wife. 1 WTC will always be a very special place to me.

What’s your favorite thing to do when you’re not working? Spending time with my family, and working out.

Why should you hire Eagle Transfer for your office move? You’re getting the best all-around team. From ownership to the account executives, operations, the project managers, and the movers. The experience we provide our clients with is bar none. Our team takes great pride in ensuring a seamless transition to our clients’ new homes.

Advice for planning an office relocation: The earlier you bring Eagle Transfer in, the easier your relocation will be.

To have Eagle Transfer help with your upcoming New York City office move, call Niko Krommydas at 212-741-0404 or send an email to nkrommydas@eagletransfer.com

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Let’s face it: Office moving in New York City is tough. It can also get expensive. However, if you’re willing to get a little creative, there are ways to do it without breaking the bank. For companies, organizations, and institutions with limited budgets like startups and nonprofit organizations, commercial moving often presents a whole new dimension of issues due to budget constraints. Fortunately, there’s a few simple but effective tips to help your office moving project go seamlessly and efficiently, even on a budget.

Create a budget: Always make an office moving budget in advance of your relocation. Doing so can help to track expenses, prioritize what needs to be done, and offers an opportunity to find savings whenever possible. When planning a New York City office relocation, covering every segment of the process is crucial. This will help you avoid the various mistakes that people make due to a lack of being informed. Ultimately, this will lead to saving money. It might be time consuming, but if you want to cut expenses on your commercial move, you must put some effort into it and creating a budget is a great first step

Office purge: Before your commercial moving project actually begins, always be sure to conduct an office purge by disposing of any unneeded documents and supplies in your office. Office purges are a great way to save both time and money when moving your office, making them great for companies on a tight budget! Be sure to inform your employees clearly on what they can dispose of and when it needs to be done by. You can even have fun doing it by throwing an “office purge party” and getting everyone involved.

Professional help: To ensure you’ll have the most efficient and cost effective office move possible, seek the help of high-quality professional movers (that’s us!). This way, you can be ensured of your moving project being organized and items being safely transported to your next destination.

Create a moving checklist: Creating a moving checklist is another must when your budget is limited. A checklist can help you stay organized and to prioritize what needs to be done, optimizing your efficiency, and saving your business both time and money.

Get creative, be thrifty: There are plenty of ways to intelligently save money without sacrificing the quality of your move or safety of your items. For example, instead of buying boxes check with liquor or grocery stores for extra boxes for free. You can also get creative and save on other packing materials. Instead of buying bubble wrap, consider using soft items that you already own to protect your belongings like sheets, or even newspaper for breakable items.

Get staff involved: For companies with limited budgets, always enlist the aid of all your employees and managers, even when you hire professional office movers to get the hard part done. Ask them to help with packing and assign certain responsibilities to specific employees to make the overall moving process easier.

Scout locations: Look at as many office locations and types of offices as possible within your budget. Although it’s no secret that the New York City office market is very competitive, don’t just take whatever pops up first. Take the most time you can to find the best location possible from a financial point of view. Flexible work spaces are increasingly becoming the office of the future, which will also save you financially

To have Eagle Transfer help with your upcoming New York City office move, call Niko Krommydas at 212-741-0404 or send an email to nkrommydas@eagletransfer.com

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Communication is critical in many aspects of life, but especially when dealing with a commercial relocation. Since office moving in New York City can be complex and sometimes overwhelming for all parties involved, its essential to communicate on an effective basis with everyone, most notably staff, about the project. A good staff communication plan goes far beyond just letting them know about a change in business address. If you want to truly engage employees in the process of the change in workplace, design a good staff communication plan and make sure to inform them in a timely manner.

Keeping your channels of communication open, laying out clear instructions and asking questions are all vital for any commercial moving project. Failing to do so will only make your office move more complicated! With that in mind, here are a few simple but effective tips for communicating with staff during a commercial moving project.

Create a thorough messaging plan. Sure, the business is relocating, but what other messages should be conveyed to your staff about the commercial move? Will the new office help grow the business? Will it create a better working environment for staff? Will it give a more positive impression to clients and visitors?Review your key messages before you’re ready to deliver the news, so you can communicate clearly, concisely, and confidently.

Methods of communication. How you communicate your message is just as important as the message itself. Try to use a variety of methods such as one-to-one meetings, team briefings, notice board, and CEO staff newsletter. This gives everyone a chance to ask questions, read up about the new office at their leisure, and feel like they’re part of the process.

Inform your employees early. No one wants to be blindsided, especially where they spend most of their time during the week. When it comes to office moving, give your employees and managers plenty of time to prepare. Inform your staff immediately after you decide to officially relocate your office to avoid any resentment from employees and distracting rumors that may hamper productivity

Designate a point of contact for all moving-related questions. It’s also a good idea to designate a point of contact, such as an HR professional, to direct all moving-related questions to. This will centralize any questions or concerns and make addressing them more efficient and effective.

Send out weekly or monthly email updates. When moving, send out weekly or monthly progress updates to employees about how the move is progressing, what’s been accomplished so far, and what still needs to be done. Keeping your employees informed through every step of the process will help your move go much smoother and keep everyone and on the same page as to what’s happening. Getting staff involved will keep morale levels high throughout the move and help them to feel valued and engaged.

Use your office movers. Don’t be afraid to ask your office movers, the professionals, for advice! As a leading New York City office mover, we’ve seen and know how to handle it all. Open communications and adequate coordination between companies and professional office movers is critical for an effective and timely office relocation.

To have Eagle Transfer help with your upcoming New York City office move, call Niko Krommydas at 212-741-0404 or send an email to nkrommydas@eagletransfer.com

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For a myriad of reasons, companies about to embark on a commercial move in New York City look to downsize. Done strategically and effectively, companies that downsize can save money, improve collaboration, and boost productivity.

New York City is an expensive place to do business, and leasing large amounts of commercial space, like using paper, is increasingly becoming a thing of the past. This holds true for companies of all sizes and sectors.

Here’s a few quick tips to better downsize and prepare you for a successful New York City office move.

Keep your employees informed. It’s best to alert employees about your upcoming commercial relocation as soon as possible. Enlist your employees’ aid when it comes to office moving. Ask them to take part in an office purge, pack up bins, and strictly adhere to any guidelines requested. When everyone pitches in, you’ll find that your office move will be a lot simpler than you realized. It will also boost productivity and improve collaboration, and what successful business doesn’t want that?

Use office or cloud storage services. When downsizing before an office relocation, utilize office or cloud storage services if at all possible. At Eagle, our unique office storage program includes a online database that clients can manage via their mobile device. Office storage is a great way to cut your moving costs and especially save space at your new location, saving your company money in the long run.

Hold an office purge before moving. When’s the last time you literally cleaned out the office and got rid of all the paper, and the accompanying cabinets, you didn’t need? As your commercial moving project gets closer to starting, it’s advantageous to conduct an office purge beforehand. Office purges involve disposing of unneeded files, supplies, and equipment before moving, making them a great way to save money before your office relocation project even begins.

Embrace telecommuting and mobile connectivity. If you think that you need to have everyone under your watchful eye to get work done, then either you’re hiring the wrong people or you’re not effectively managing. Give people options to work from home or at remote locations and then have a common workspace they can use when in the office. Embracing telecommuting and mobile connectivity will result in utilizing less physical space and saving money.

Optimize your new space with an efficient floor plan. Rather than sprawl out your employees inefficiently, draw up a floor plan. Planning your new office accordingly can maximize efficiency, cuts down on the empty space, and promotes collaboration. In doing this, you might want to also consult an interior designer for professional expertise.

To have Eagle Transfer help with your upcoming New York City office move, call Niko Krommydas at 212-741-0404 or send an email to nkrommydas@eagletransfer.com

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