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SAP Business One is an Enterprise Resource Planning (ERP) solution that is specially designed for SMEs to help them run smoother and with higher efficiency. With SAP Business One, you can gather data from multiple sources and generate timely and accurate reports based on company-wide data.

In this article, we aim to offer insights into SAP Business One Version 9.3’s Business Intelligence module and help you understand how this solution can help your business drive a more efficient decision-making process.

Features of the Business Intelligence Module Cockpit

The cockpit is the control centre of SAP Business One, where it allows full control and visibility into the business. It allows you to view open documents and major reports, use links to frequently used windows, evaluate the company’s status in terms of revenue, experiences and inventory, as well as to do a complete data search within SAP Business One with a click of the button.

The cockpit gives you the ability to choose the type of widgets that you want in your cockpit. You can change the arrangement or choose additional widgets for the cockpit.

A pre-configured cockpit for SAP Business One will contain the following widgets:

  • Key performance indicator (KPI) widget allows you to create KPIs that describe different aspects of your company and its status. It shows the overall amount, the target for the selected period and the trend compared to a previous period.
  • Dashboards are visualised reports that graphically depict the business’ performance for purchasing, sales, inventory and financial activity. There are 2 dashboards in SAP Business One, namely the pervasive dashboard and the advanced dashboard. You can include as many dashboards as you want in your cockpit.
  • A Workbench is composed of all documents and reports relating to a business process. It contains links to common functions for each business process.
  • My Recent Updates widget displays your most recent transactions/ contains information on your newly added or updated objects.
  • The Common Functions widget allows you to organize frequently used transactions and access them with one click.
  • The Messages and Alerts widget displays urgent information in an easy-to-read manner.
  • The Browser widget allows you to add a browser window to a website or an app.
  • The Business Object Count widget shows you the results of a query as a number. It can count the number of activities that you created or are assigned to. From there, you can click on the number to get a report/list of documents detailing your activities.
Intuitive tools

SAP Business One features several intuitive tools such as the ability to drag and relate and drill down data, as well as to use search assistance and workflow-based alerts.

Drag & Relate

Drag & Relate is an interactive tool that provides full visibility into the company’s operations and helps in the understanding of key relationships and transactions within the business. It allows you to find real-time information about your business quickly and easily by linking master data elements to transactions. It searches transactions as well as master data, such as G/L accounts and business partners.

Drill-down Functionality – Orange Arrow Navigation

The orange link arrow in SAP Business One allows you to display a master data record or the details of master data settings, such as tax codes or payment terms. It enables you to drill down to more details about a transaction without having to perform a search or traverse a top-down menu structure. Sometimes the arrows lead to linked documents, such as a base document or a journal entry.

Enterprise Search

This function is a comprehensive search engine that looks at your data and gives you the option to filter and narrow down on your searches. It includes many links to corresponding documents and master data. You can save your search to templates for repeat usage and decide on which user-defined fields and objects should be included and displayed in the search results.

Analytics with predefined metrics

Analytics with predefined key performance indicators can help you improve your cash balance visibility and sales performance dramatically. This will allow you to easily and quickly check the company’s progress towards achieving its strategic goals and objectives.

Pervasive Analytics Designer

This tool is used to create and edit Key Performance Indicators (KPIs) and two types of dashboards, namely pervasive dashboards and advanced dashboards, for the cockpits.

Interactive Analysis

This reporting tool reads live data directly from the SAP HANA database, using predefined semantic layers designed to create a set of reports that combine different types of data together. It is fully integrated with Microsoft Excel, providing a familiar interface that allows you to leverage existing excel skills when creating custom reports.

The tool uses a MS Excel pivot table where you can pick and choose which fields to include, how to filter the report, group it and present as a graph. Using this tool, you will be able to get different perspectives of your business, thus enabling better decision-making.

Analytics Portal

This tool allows you and any authorised users to publish and share documents via a portal for Crystal Reports and Excel reports.

SAP Analytics Cloud

The SAP Analytics Cloud software is a cloud-based analytics software that allows you to answer complicated questions with just a few clicks. It is an integrated BI, planning and predictive analytics solution that comes with the latest machine learning and in-memory technologies.

With SAP Analytics Cloud, you will be able to discover, visualise, plan and predict, all from a single platform, and gain actionable insights. You can analyse, plan and visualize in the same application, personalize your KPIs, dashboard, processes and stories, as well as collaborate in-context on your plan and make faster decisions.

SAP Crystal Reports

This is a completely integrated reporting tool that provides additional flexibility and robust capabilities for easy creation of report and document layouts. With SAP Crystal Reports, you will be able to create and deliver meaningful BI reports in any format, fast-track report design, convey information in a compelling way, add dynamic graphics and videos and generate multilingual reports.

SAP Business One customers with a current maintenance agreement are entitled to receive one free designer license for the Crystal Reports designer tool, allowing users to create new reports and layouts and modify existing ones.

Powerful Data Visualisations

By integrating SAP Lumira with SAP Business One, you can easily create powerful data visualisations, turning simple data stories into interactive dashboards and sophisticated analytic applications. This will help your business to foster business-IT collaboration and gives all users access to governed, secure and real-time data.

So, what are the business benefits?

With the implementation of the Business Intelligence module, you can expect the following business benefits:

  • Faster and better decision making due to more timely and accurate reports based on critical company data across financials, sales, customers, inventory, service, production, and operations.
  • Better cost savings due to the reduction in time and effort required to generate reports and the reduced dependence on IT.
  • Improved access to critical business-wide information any way people require it and at any time.

If you would like to find out more about the Business Intelligence functionality of SAP Business One, simply visit us at our SAP Business One page, request for a demo session with one of our experts or simply chat with us by clicking on the small icon at the bottom-right corner of your screen.

The post SAP Business One: Overview of the Business Intelligence Module appeared first on Axxis Consulting.

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SAP Business One is an Enterprise Resource Planning (ERP) solution that is specially designed for SMEs to help them run smoother and with higher efficiency. With SAP Business One, you will be able to centrally manage all projects from start to finish, regardless of its complexity, and its related activities, transactions, documents and resources.

In this article, we aim to offer insights into SAP Business One Version 9.3’s Project Management module and help you understand how this solution can help you maintain and keep track of all steps and transactions related to your projects.

Features of the Project Management Module

The project management module helps you to monitor the progress of tasks, stages and subprojects, as well as to analyse budget costs and generate reports on various aspects of the project, such as stage analysis, open issues and resources.

In SAP Business One, a project comprises stages which contain one or more tasks. For each stage, you can manage open issues, documents, attachments, work orders, and activities.

There are 5 predefined stages in SAP Business One that can be applied to the projects created, namely:

  • Conception/Initiation
  • Definition/Planning
  • Launch/Execution
  • Performance and control
  • Finish Stage

Tasks related to stages can also be allocated in order to identify what needs to be done in order to finish a stage in a project. Stages can be renamed, added or removed from the project.

All this information is maintained in the Project window, where you can also view the financial information for the project.

You can also access a quick overview of the project, including a list of all stages with their completion status, a list of subprojects with their dates, as well as all the documents and activities assigned to each stage of the project, by right-clicking on the project window and selecting Project Overview.

Project Hierarchy

SAP Business One helps your business manage complex and multi-level projects by allowing you to form a hierarchical tree of subprojects, where the main project (only one) sits at the top of the hierarchy.

Billing Document Generation Wizard

SAP Business One allows you to automate the billing process directly from the project. The wizard collects open documents and billable items, such as bill sales and purchasing documents, activities, work orders and time sheets, connected to your project for invoicing through A/R Invoices or A/R Delivery Documents. You can choose the sources targeted for invoicing. These billed sources will not show up in the next billing wizard, thus allowing you to bill the same project as many times as needed.

Gantt Chart

SAP Business One allows you to view your project in a graphical Gantt chart format, with the different stages of your project, dependencies, and completion percentage displayed in an easy to understand layout.

Reports

There are 4 predefined reports featured in the project management module, namely:

  • Stage Analysis – It lists the stages of a project or subproject according to the selection criteria.
  • Open Issues – It lists the open or closed issues recorded in the project or subproject according to the selection criteria.
  • Resources – It lists the resources that are connected to the project or subproject within a work order according to the selection criteria.
  • Time-Sheet – It shows all time sheet entries for a project stage.

So, what are the business benefits?

With the implementation of the Project Management module, you can expect the following business benefits:

  • Better planning and management of projects and resources due to increased project transparency of each activity and project stage as a result of a more holistic overview of projects and detailed information related to each project.
  • Faster and better management and understanding of costs related to specific project tasks.
  • More accurate estimation of budgeted project costs and measure of actual costs incurred by a particular task versus its budgeted costs.
  • Streamlined billing process with the billing document generation wizard.

If you would like to find out more about the Project Management functionality of SAP Business One, simply visit us at our SAP Business One page, request for a demo session with one of our experts or simply chat with us by clicking on the small icon at the bottom-right corner of your screen.

The post SAP Business One: Overview of the Project Management Module appeared first on Axxis Consulting.

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Singapore, April 8, 2019 – Axxis Consulting and CitiXsys, a global omnichannel retail solution brand, have announced their partnership to offer Singapore retailers the iVend Retail solution, an enterprise class omnichannel solution, that will enable them to maximise their sales and margin potential by delivering a seamless shopping experience for customers across all channels.

The iVend Retail solution will provide retailers with a single, integrated view of the entire retail business, enabling them to make better and more informed decisions on the allocation and replenishment of stock based on real-time demand requirements. It will also allow retailers to deliver more personalised customer experiences and build longer-lasting customer relationships through personalised incentivization programs that are integrated to all retail stores. In addition, retailers will be able to reduce their overall operational inefficiencies and capitalise on consumer trends and insights to accelerate business growth.

Under the partnership agreement, Axxis Consulting’s customers will be able to integrate their Enterprise Resource Planning (ERP) solutions with six iVend Retail solutions, including iVend POS, iVend Mobile POS, iVend eCommerce, iVend Loyalty, iVend Passes and iVend Reporting & Analytics. This integration will allow retailers to take advantage of iVend’s comprehensive retail eco-system, while benefiting from the automated data sharing between POS, e-commerce stores and different ERP functions such as sales, inventory and accounting.

“We are excited to partner with Axxis Consulting and offer our omnichannel solution to retailers across Singapore,” said Paula Da Silva, Executive Vice President of Global Partners and Alliances for CitiXsys. “This association will allow Axxis Consulting to build on its deep expertise in software integrations by expanding on their product offerings in the retail space and will further strengthen iVend Retail’s presence in the APAC region. This is an important expansion of our collaboration in enabling retailers to successfully implement a comprehensive retail ecosystem and meet the ever-evolving expectations of their shoppers.”

“In today’s digital age, more retailers are looking for the right platforms and trusted partners to accelerate their digital transformation. We are delighted to have CitiXsys join us in forming this strategic alliance to offer greater offerings to our retail customers in Singapore. This alliance will not only strengthen both Axxis Consulting and CitiXsys’ positions in the local market for retail systems, but will also empower our customers to achieve omnichannel success through our softwares,” says Harald Weinbrecht, CEO of Axxis Consulting.

For more information on iVend Retail and ERP integrations, visit our website at https://axxis-consulting.com/ivend/.

 

About Axxis Consulting

Established in 2013, Axxis Consulting is a leading SAP Solutions Partner in Singapore and Malaysia. Drawing from our breadth of professional experience and knowledge in enterprise systems, we provide some of the most cutting-edge on-premise and cloud business solutions, as well as end-to-end consultancy and implementation services for SMEs and large enterprises. Due to our outstanding commitment to our customers and level of expertise, we hold the designation of SAP Platinum Partner and are members of the United VARs, a leading global alliance of SAP solution providers. For more information, visit www.axxis-consulting.com.

About iVend Retail

iVend Retail is the integrated Omnichannel retail management solution by CitiXsys that helps retailers streamline their business operations to gain more time to focus on what really matters – cultivating customer engagement and capitalizing on retail trends. iVend Retail is the chosen retail management platform for thousands of retailers in over 85 countries. Our high quality and cost-effective integrated retail solutions help retailers increase revenue, build customer loyalty, reach new customers and lower their operating costs. For more information about iVend Retail, visit www.ivend.com.

The post Axxis Consulting and CitiXsys Announce Partnership to Deliver Omnichannel Success appeared first on Axxis Consulting.

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SAP Business One is an Enterprise Resource Planning (ERP) solution that is specially designed for SMEs to run faster and simpler. With SAP Business One, you will be able to manage your warehouse more easily and track inventory data in real-time.

This inventory and warehouse management feature helps streamline inventory and production management processes, allowing inventory quantity levels and monetary value to be updated automatically with every transaction added. It provides reliable information about inbound and outbound shipments and keeps track of product inventory, quantity at each warehouse, item movement history and stock status. The module also supports multiple unit types which allows you to purchase or sell your inventory in different units.

Features of the Inventory and Warehouse Management Module Valuation Methods

Before using the inventory management module in SAP Business One, you will have to select the best valuation method which is appropriate for your business. This will help the system determine what the Cost of Goods Sold actually is, letting you accurately define prices and item discounts.

SAP Business One has four valuation methods options available:

The valuation method you choose will serve as the default for new item groups added to the inventory system. You may change the valuation methods for existing items so long as there is zero quantity on hand and no open documents exist for the item.

Warehouse

Warehouses in SAP Business One denotes physical or virtual locations, such as to represent major vendors on a consignment basis, or to represent items in transport and such. They are the key building blocks of the company’s database. When you have inventory in stock, you may need to know at any point in time which items you have, how many of them there are and where they are located. With the warehouses in SAP Business One, this knowledge is accessible any time you need it, allowing you to make better decisions when fulfilling customer’s orders or forecasting your future purchases.

Multi-Bin Functionality

SAP Business One has a multi-bin functionality, allowing you to manage inventory by its bin location in the warehouse. You can define up to 4 sublevels within each warehouse. The sublevel represents an aisle, a zone, an area or a shelf in the warehouse. Bin locations are defined by a code which consists of the warehouse and sublevel code (an example can be seen below).

Cycle Count and Inventory Tracking

Cycle counts will have to be performed periodically to ensure that the actual physical stock on-hand in the warehouse matches that in SAP Business One. SAP Business One allows you to perform this stocktaking function while orders are being received and shipped. This allows business activity to continue without delays.

Once the cycle count has been set up, new and existing items will be updated with the appropriate cycle count code. The system will also notify the personnel assigned to the count. In the event that the cycle count falls below the minimum stock level, the system will alert the relevant personnel.

Inventory count documents allow you to record initial quantities, perform inventory tracking and post stock differences by warehouse, item, vendor or any custom-defined properties. It lists the items to be counted and identifies the users performing the count.

Counting documents consist of two document types:

  • Inventory Counting Document
    • This document allows you to identify the counters, the item, the quantity and the location of the item counted by them. It also allows you to assign multiple users to do the count and gives you the option to freeze items so they cannot be used while being counted.
  • Inventory Posting Document
    • In the event that there is a difference between the counted quantities and the stock quantities in the system, you can copy the inventory count to the Inventory Posting document, identify the cost of the item and post any differences to adjust the inventory levels and value.
Pick and Pack

The “pick and pack” process is an optional step in the sales and production cycle. It lets you pick lists and pull the listed items out from the inventory quickly. The “pick and pack” manager is a useful tool if you manage a large warehouse and have a dedicated team collecting, packing and shipping the items. Along with the production manager, the tool helps you scan for open sales orders, production orders and inventory transfer requests. It also allows you to reserve invoices by requested delivery date and priority and presents the accumulative available quantities that are ready to be picked and shipped.

Pricing

With different pricing options in SAP Business One, you can predefine prices for selling and buying items. It allows you to create an unlimited number of price lists, integrate multiple currencies, preassign prices to specific customers and define discount rules that can be automatically applied to transactions. Additional pricing options also allow your business to manage discounts on any price list based on percentages, dates, quantities, mode of payment and customer accounts.

The following shows a list of all the pricing options available in SAP Business One and identifies which options take priority. This is applicable when a business partner has more than one pricing option assigned.

Gross Price Mode

A price list can be identified as a gross price list (prices in this list includes tax). SAP Business One allows businesses who often work with gross prices to have more robust functionality with the gross price mode feature.

Once this feature has been enabled for your business, additional fields will appear in your system to support this functionality. On the business partner master data in SAP Business One, you will be able to choose if a customer or vendor is using net or gross prices on the payment terms tab and assign a gross price list to them. However, note that this setting is irreversible.

So, what are the business benefits?

As a user of SAP Business One, you will be able to experience greater business efficiency as the system helps you to automate and streamline inventory and production processes. In addition, with better visibility across key functions of the business, you will be able to better predict inventory levels and reduce shortages without having to carry surplus inventory. This will help to significantly reduce your inventory costs and improve customer service due to faster and on-time delivery.

Since inventory and warehouse data are updated in real-time, you will be able to get more accurate and timely information and insights, enabling you to meet customer demand and expectations.

If you would like to find out more about the inventory and warehouse management functionality of SAP Business One, simply visit us at our SAP Business One page, request for a demo session with one of our experts or simply chat with us by clicking on the small icon at the bottom-right corner of your screen.

The post SAP Business One: Inventory and Warehouse Management Module appeared first on Axxis Consulting.

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SAP Business One is a full-suite ERP solution for SMEs. It comes with a complete set of accounting and financial tools to assist SMEs in the management and streamlining of financial operations. SAP Business One automates daily accounting tasks and integrates financial operations with other business processes in real-time, thus improving visibility into cash flows and increasing the speed of transactions.

With SAP Business One’s accounting and financial tools, executives also get a single overall view of the company’s financial operations. This enables executives to make better financial decisions with more insight, identify cost-inefficiencies within the organisation more easily and make necessary adjustments to reduce redundant costs quicker.

In this article, we aim to offer insights into SAP Business One Version 9.3’s accounting and financial module and help companies understand how this solution can help them in their digital transformation journey.

To begin, SAP Business One supports financial processes with the following key features:

  • Accounting
    • Automatically handle all key accounting processes, such as journal entries, accounts receivable and accounts payable.
  • Controlling (or Cost Accounting)
    • Accurately manage cash flow, track fixed assets, control budgets, monitor project costs and compare actual and planned figures.
  • Banking and Reconciliation
    • Quickly process all reconciliations, bank statements, and payments by various methods including checks, cash, credit cards and bank transfers.
  • Financial Reporting and Analysis
    • Create standard or customized reports from real-time data for business planning and audit reviews.
SAP Business One Finance and Accounting Applications

Within the accounting and financial module in SAP Business One, users will be able to access a wide range of applications including:

  • Chart of Accounts
    • The chart of accounts is an index of all general ledger (G/L) accounts used by the business. The organization of the chart of accounts follows GAAP in which there is a separate “drawer” for accounts representing assets, liabilities, equity, revenues, cost of sales, expenses, financing, and other revenues and expenses. These drawers, defined by SAP, organise accounts by level in a logical fashion that is appropriate to the company’s financial accounting and reporting processes. Every G/L account has an account code, an account description, and other properties that determine the functions of the G/L account.

  • Edit Chart of Accounts
    • The Edit Chart of Accounts application can be used to adjust the chart of accounts. Using the Edit Chart of Accounts window, you can make changes to the chart of accounts, create new accounts, rearrange groupings, and change and edit existing accounts.
  • Journal Entry
    • A journal entry is a record of a transaction that usually includes transaction date, titles of affected accounts, amount of each debit and credit, and transaction description. The majority of journal entries in SAP Business One, such as those that come from the sales, purchasing, payment and inventory modules, will be automatically posted to the G/L. However, users may have to make certain manual journal entries via the Journal Entry window, to record transactions that are not automatically initiated from a sub ledger or from another process within SAP Business One.

  • Journal Vouchers
    • Journal vouchers can be used to review a batch of financial transactions before posting them. When a voucher is posted to the general ledger, all the journal entries contained within the voucher are posted together. Before posting the vouchers, edits, changes and deletions can be made to entries. Journal vouchers can also be used to save incomplete journal entries, allowing users to return to it at a later date. In addition, journal vouchers allow users to perform what-if analysis by running the associated cash flow report and open journal vouchers to determine the effect of the entries before posting them.
  • Posting Templates
    • Posting templates help streamline the posting of individual journal entries that repeat from period to period but where the actual amounts are not known in advance. The posting template function can be used to allocate an expense as a percentage over two or more departments.
  • Recurring Postings
    • Some transactions recur monthly or weekly and their amounts vary and the percentages may not necessarily be fixed (although they recur on dates that are known in advance and are usually made up of the same G/L accounts). Recurring journal entries can be used for expenses such as depreciation, equipment lease payments, payroll, and office rent and utility costs.
  • Reverse Transactions
    • Cancelling a manual journal entry can be done by locating and cancelling it. A new journal entry opens with the amounts reversed and all the user has to do is add. Alternatively, a reversal of a journal entry can be scheduled by date (automatic reversal of manual journal entries is usually set up to occur on the first day of the following month).

  • Financial Report Template
    • SAP Business One offers a full set of standard financial and control reports. These include standard reports such as customer receivables ageing reports, vendor liabilities ageing reports, balance sheets, trial balances, profit and loss statements, cash flow statements, document journals, transaction journals, inventory audit reports and check register reports. In addition to these reports, SAP Business One also offers tools to create custom reports.
  • Budget Management
    • Budget functions are used to track corporate expenses and revenues. SAP Business One allows companies to block additional transactions if the budget is exceeded. It can also calculate budget amounts automatically based on a series of distribution methods that have been specified for calendar months.

  • Cost Accounting
    • Cost accounting is used to track the various cost and cost centres of a business. It is used to track the amount of spending or revenue of various departments, divisions or geographies as if they were separate entities. Cost accounting can also help to reduce the number of general ledger accounts that need to be maintained. For example, instead of having a separate revenue account for each department, product line and location, only one general account is needed – the total of which is then divided between the cost centres through reporting.
  • Incoming Payments
    • Incoming payments can be received in four ways: cash, checks, credit cards, and bank transfers. SAP Business One handles all of them in the same way – either by making a payment against a specific A/R invoice or by making a payment to a customer against two or more A/R invoices.

  • Outgoing Payments
    • There are also four ways of sending outgoing payments: cash, checks, credit cards, and bank transfers. With outgoing payments, the following activities can be performed: create outgoing payments for business partners and accounts using various payment means; print and void checks for payment for various purposes; create, trace and process drafts of outgoing payment documents and drafts of checks for payment; and generate a check register report.
  • Payment Wizard
    • SAP Business One provides a payment wizard that allows users to create outgoing payments in batches for checks and bank transfers, and to batch process incoming payments by bank transfers. The payments are created according to the business’ selection criteria and payment methods.
  • Bank Statement Processing (BSP)
    • The BSP add-on can be used to automatically import bank files into the external bank statement. Part of the import process allows users to automatically create payments and other adjusting transaction in SAP Business One while conducting external reconciliation for most transactions. This allows users to complete the rest manually. The add-on also lets users generate bank files to send to the bank, for bank transfer, as part of the payment wizard run.
  • Account Reconciliation
    • Internal Reconciliation
      • Internal reconciliation is a mechanism that runs in the background of SAP Business One and is automatically performed for documents. When a payment is applied or a document is removed from an invoice and a posting is made to the general ledger, an internal reconciliation normally takes place. Users can, however, choose to conduct internal reconciliation manually as well.

    • External Reconciliation
      • External reconciliation is the matching of transactions that occur in SAP Business One with transactions that occur externally. There are two ways to conduct external reconciliation – either match each individual bank transaction, such as deposits, fees, payments and loans, to every journal entry in SAP Business One or match the journal entries in SAP Business One to an ending balance in the bank account.

  • Fixed Assets
    • The Fixed Assets module can be used to maintain company assets. With Fixed Assets, it will allow the business to automatically calculate and post depreciation journal entries across fiscal years, and create forecast reports with regards to each asset’s future value.
So, what are the business benefits of SAP Business One?

With the implementation of the accounting and financial module, businesses can expect the following business benefits:

  • Streamlined Financial Operations
    • Automate, integrate, and manage all the financial processes in the company with a single solution, eliminating duplicate entries and errors.
  • Faster Closing Process
    • Close books faster with automated processes and the ability to access accurate and timely financial information.
  • Improved Decision-making
    • Get a unified financial view of the business by integrating accounting data with sales, purchasing, inventory and operational information.

A great strategy is useless without the right resources. Finance and accounting departments need to be onboard with the company’s overall digital transformation vision. This will help the business move forward and compete effectively in the digital age.

To find out more about SAP Business One and its accounting and financial module, simply visit us at SAP Business One page or request for a demo session with one of our solutions experts.

The post SAP Business One: Overview of Finance & Accounting Module appeared first on Axxis Consulting.

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SAP Business One is a full-suite ERP solution for SMEs. It comes with a complete set of accounting and financial tools to assist SMEs in the management and streamlining of financial operations. SAP Business One automates daily accounting tasks and integrates financial operations with other business processes in real-time, thus improving visibility into cash flows and increasing the speed of transactions.

With SAP Business One’s accounting and financial tools, executives also get a single overall view into the company’s financial operations. This enables executives to make better financial decisions with more insight, identify cost-inefficiencies within the organisation more easily and make necessary adjustments to reduce redundant costs quicker.

In this article, we aim to offer insights into SAP Business One Version 9.3’s accounting and financial module and help companies understand how this solution can help them in their digital transformation journey.

To begin, SAP Business One supports financial processes with the following key features:

  • Accounting
    • Automatically handle all key accounting processes, such as journal entries, accounts receivable and accounts payable.
  • Controlling (or Cost Accounting)
    • Accurately manage cash flow, track fixed assets, control budgets, monitor project costs and compare actual and planned figures.
  • Banking and Reconciliation
    • Quickly process all reconciliations, bank statements, and payments by various methods including checks, cash, credit cards and bank transfers.
  • Financial Reporting and Analysis
    • Create standard or customized reports from real-time data for business planning and audit reviews.
SAP Business One Finance and Accounting Applications

Within the accounting and financial module in SAP Business One, users will be able to access a wide range of applications including:

  • Chart of Accounts
    • The chart of accounts is an index of all general ledger (G/L) accounts used by the business. The organization of the chart of accounts follows GAAP in which there is a separate “drawer” for accounts representing assets, liabilities, equity, revenues, cost of sales, expenses, financing, and other revenues and expenses.These drawers, defined by SAP, organise accounts by level in a logical fashion that is appropriate to the company’s financial accounting and reporting processes. Every G/L account has an account code, an account description, and other properties that determine the functions of the G/L account.

  • Edit Chart of Accounts
    • The Edit Chart of Accounts application can be used to adjust the chart of accounts. Using the Edit Chart of Accounts window, you can make changes to the chart of accounts, create new accounts, rearrange groupings, and change and edit existing accounts.
  • Journal Entry
    • A journal entry is a record of a transaction that usually includes transaction date, titles of affected accounts, amount of each debit and credit, and transaction description. The majority of journal entries in SAP Business One, such as those that come from the sales, purchasing, payment and inventory modules, will be automatically posted to the G/L. However, users may have to make certain manual journal entries via the Journal Entry window, to record transactions that are not automatically initiated from a sub ledger or from another process within SAP Business One.

  • Journal Vouchers
    • Journal vouchers can be used to review a batch of financial transactions before posting them. When a voucher is posted to the general ledger, all the journal entries contained within the voucher are posted together. Before posting the vouchers, edits, changes and deletions can be made to entries.Journal vouchers can also be used to save incomplete journal entries, allowing users to return to it at a later date. In addition, journal vouchers allows users to perform what-if analysis by running the associated cash flow report and open journal vouchers to determine the effect of the entries before posting them.
  • Posting Templates
    • Posting templates help streamline the posting of individual journal entries that repeat from period to period but where the actual amounts are not known in advance. The posting template function can be used to allocate an expense as a percentage over two or more departments.
  • Recurring Postings
    • Some transactions recur monthly or weekly and their amounts vary and the percentages may not necessarily be fixed (although they recur on dates that are known in advance and are usually made up of the same G/L accounts). Recurring journal entries can be used for expenses such as depreciation, equipment lease payments, payroll, and office rent and utility costs.
  • Reverse Transactions
    • Cancelling a manual journal entry can be done by locating and cancelling it. A new journal entry opens with the amounts reversed and all the user has to do is add. Alternatively, a reversal of a journal entry can be scheduled by date (automatic reversal of manual journal entries is usually set up to occur on the first day of the following month).

  • Financial Report Template
    • SAP Business One offers a full set of standard financial and control reports. These include standard reports such as customer receivables aging reports, vendor liabilities aging reports, balance sheets, trial balances, profit and loss statements, cash flow statements, document journals, transaction journals, inventory audit reports and check register reports. In addition to these reports, SAP Business One also offers tools to create custom reports.
  • Budget Management
    • Budget functions are used to track corporate expenses and revenues. SAP Business One allows companies to block additional transactions if the budget is exceeded. It can also calculate budget amounts automatically based on a series of distribution methods that has been specified for calendar months.

  • Cost Accounting
    • Cost accounting is used to track the various cost and cost centres of a business. It is used to track the amount of spending or revenue of various departments, divisions or geographies as if they were separate entities.Cost accounting can also help to reduce the number of general ledger accounts that need to be maintained. For example, instead of having a separate revenue account for each department, product line and location, only one general account is needed – the total of which is then divided between the cost centres through reporting.
  • Incoming Payments
    • Incoming payments can be received in four ways: cash, checks, credit cards, and bank transfers. SAP Business One handles all of them in the same way – either by making a payment against a specific A/R invoice or by making a payment to a customer against two or more A/R invoices.

  • Outgoing Payments
    • There are also four ways of sending outgoing payments: cash, checks, credit cards, and bank transfers. With outgoing payments, the following activities can be performed: create outgoing payments for business partners and accounts using various payment means; print and void checks for a payment for various purposes; create, trace and process drafts of outgoing payment documents and drafts of checks for payment; and generate a check register report.
  • Payment Wizard
    • SAP Business One provides a payment wizard that allows users to create outgoing payments in batches for checks and bank transfers, and to batch process incoming payments by bank transfers. The payments are created according to the business’ selection criteria and payment methods.
  • Bank Statement Processing (BSP)
    • The BSP add-on can be used to automatically import bank files into the external bank statement. Part of the import process allows users to automatically create payments and other adjusting transaction in SAP Business One, while conducting external reconciliation for most transaction. This allows users to complete the rest manually. The add-on also lets users generate bank files to send to the bank, for bank transfer, as part of the payment wizard run.
  • Account Reconciliation
    • Internal Reconciliation
      • Internal reconciliation is a mechanism that runs in the background of SAP Business One and is automatically performed for documents. When a payment is applied or a document is removed from an invoice and a posting is made to the general ledger, an internal reconciliation normally takes place. Users can however, choose to conduct internal reconciliation manually as well.

    • External Reconciliation
      • External reconciliation is the matching of transactions that occur in SAP Business One with transactions that occur externally. There are two ways to conduct external reconciliation – either match each individual bank transaction, such as deposits, fees, payments and loans, to every journal entry in SAP Business One or match the journal entries in SAP Business One to an ending balance in the bank account.

  • Fixed Assets
    • The Fixed Assets module can be used to maintain company assets. With Fixed Assets, it will allow the business to automatically calculate and post depreciation journal entries across fiscal years, and create forecast reports with regards to each asset’s future value.
So, what are the business benefits of SAP Business One?

With the implementation of the accounting and financial module, businesses can expect the following business benefits:

  • Streamlined Financial Operations
    • Automate, integrate, and manage all the financial processes in the company with a single solution, eliminating duplicate entries and errors.
  • Faster Closing Process
    • Close books faster with automated processes and the ability to access accurate and timely financial information.
  • Improved Decision-making
    • Get a unified financial view of the business by integrating accounting data with sales, purchasing, inventory and operational information.

A great strategy is useless without the right resources. Finance and accounting departments need to be onboard with the company’s overall digital transformation vision. This will help the business move forward and compete effectively in the digital age.

To find out more about SAP Business One and its accounting and financial module, simply visit us at SAP Business One page or request for a demo session with one of our solutions experts.

The post How can SAP Business One help businesses in their digital transformation journey? appeared first on Axxis Consulting.

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Singapore, June 1st, 2018 – On June 1st, 2018, Axxis Consulting, a leading SAP Platinum Partner and member of United VARs, announced that the company is expanding its presence with a new downtown office in Johor Bahru.

Johor Bahru is on track to develop, position and transform itself as the new economic powerhouse of Southern Malaysia.  With growing oil and gas, bio-economy, green technology, halal-based products, hospitality and services and logistics sectors, it is a prime location.  Axxis Consulting plans to drive this growth by providing world class SAP software solutions to businesses in the region.  The new office will enable Axxis to accommodate their clients more effectively and efficiently and will allow for further expansion as the company grows.

“The decision to expand our presence in Johor Bahru was the logical next step in our growth strategy,” said Harald Weinbrecht, CEO of Axxis Consulting. “With our business growing thanks to your support and the need arising for us to provide you all with better service levels, we need more space to serve you better and meet you in person. We want to build more than a business but a connection that goes past the product or service provided.”

The new office address for Axxis Consulting, as of June 1st, will be:

47-01 47-02 Jalan Austin Heights

8/8 Taman Mount Austin

81100 Johor Bahru

Tel : +60 7 3621478

E-mail: info@axxis-consulting.com

If you have any questions about the new location or our services, please contact us and we’ll be happy to help. We look forward to seeing you at our new location.

About Axxis Consulting:

Supporting clients in the region since 1997, AXXIS Consulting offers leading expertise to support business transformations and related IT implementations. Bringing together the packaged solution capability for various industries and in-depth knowledge of a range of SAP solutions, the team at Axxis Consulting is able to help you not only decide which solution may be a better fit for your organization, but also help you implement and support whatever solution you choose. Due to our outstanding commitment to our customers and level of expertise, we are proud to hold the designation of SAP Platinum Partner and SAP Partner Center of Expertise. For more information, visit Axxis Consulting and our blog . Follow Axxis Consulting solutions on Twitter at @AxxisConsulting or contact us at +65 6749 7069 or via info@axxis-consulting.com

The post Axxis Consulting Builds Presence in Johor Bahru appeared first on Axxis Consulting.

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Singapore, May 24, 2018 — On Thursday, Axxis Consulting signed a reseller agreement with Zyllem. The company connects logistics suppliers to businesses and consumers, promising same-day delivery for documents and parcels. 

Under this agreement, Axxis Consulting will be a reseller for Zyllem products and services. It will allow Axxis Consulting’s customers to incorporate Zyllem as a complementary component for their IT solutions. This will enable a broad range of new applications as well as enrich existing ones with additional data sources.

Built and packaged by Marco De Lorenzo, Zyllem is a logistic platform that allows businesses to manage and operate their entire distribution network, including both their assets and partnerships all on one platform. Zyllem’s technology would provide companies improved visibility across all logistic operators, flexibility without compromise, customization at any point during the delivery process, and intelligent tracking with insights. “Thus, our agreement with Zyllem provides us another important solution to help customers improve their logistics operations,” stated Harald Weinbrecht. In the long run, Zyllem will allow businesses to fully digitize their entire logistics process- from operations managers to front-line service staff. Moreover, the benefits of digitization go beyond automation. They facilitate predictable and manageable operations, customized and efficient communication amongst multiple parties, integrated status report systems, and optimization of business workflows.

“Axxis Consulting is the leading ERP software provider in Singapore, and we’re excited to be working together,” said Marco De Lorenzo, CEO, Zyllem. “Through this reseller agreement, we look forward to working closely with Axxis Consulting to assist its customers and partners to adopt Zyllem as a complementary component for logistics operations of their data architectures on their way to digital transformation.”

“We are extremely pleased that Zyllem has joined with us in forming a strategic reseller agreement for the distribution network in Singapore. It means that our offering to our customers and the wider Singapore market will be greatly enhanced. I am looking forward to a successful business relationship with Zyllem and a prosperous future,” says Harald Weinbrecht, CEO, Axxis Consulting.

 

What is Zyllem? - YouTube

About Axxis Consulting:

Supporting clients in the region since 1997, AXXIS Consulting offers leading expertise to support business transformations and related IT implementations. Bringing together the packaged solution capability for various industries and in-depth knowledge of a range of SAP solutions, the team at Axxis Consulting is able to help you not only decide which solution may be a better fit for your organization, but also help you implement and support whatever solution you choose. Due to our outstanding commitment to our customers and level of expertise, we are proud to hold the designation of SAP Platinum Partner and SAP Partner Center of Expertise. For more information, visit Axxis consulting and our blog. Follow Axxis Consulting solutions on Twitter at @AxxisConsulting or contact us at +65 6749 7069 or via info@axxis-consulting.com

About Zyllem:

Zyllem connects the fragmented logistics network by allowing enterprises to build and manage their entire distribution network. Their goal is to provide companies with a single platform that lets them manage, control, connect and visualize their entire distribution network and processes – bringing together their own assets and their logistics partners locally and worldwide – to serve their customers better. Headquartered in Singapore and founded in 2013, Zyllem is used by several enterprises and logistics operators across Southeast Asia. For more information visit www.zyllem.com

The post Axxis Consulting signed a reseller agreement with Zyllem appeared first on Axxis Consulting.

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What is a Blockchain?

Historically, when it comes to transacting money, people and businesses have relied heavily on intermediaries like banks and governments to ensure trust and certainty. The need for intermediaries is especially acute when making a digital transaction. Because digital assets like money, stocks & intellectual property, are essentially files, they are incredibly easy to reproduce. But what if there was a way of conducting digital transactions without a third-party intermediary? Well, a new technology exists today that makes this possible: Blockchain.

Simply put, a Blockchain is a decentralized database that keeps continuously updated digital records of who owns what. Rather than having a central administrator like a traditional database, (think banks, governments & accountants), a distributed ledger has a network of replicated databases, synchronized via the internet and visible to anyone within the network.  This makes the whole process more transparent, less risky and cheaper.

What does Blockchain actually do for my SME in Singapore?

SMEs have been mainly suffering from a lack of financing options. The problem is that banks are becoming reluctant to lend money or lend it at high-interest rates due to the risk in delayed payments.

Blockchain will disrupt the complete trade and supply chain finance industry because of reliability and reduced cost it can provide. The benefits of Blockchain for SMEs include the following:

Payments and money transfers

The most well-known Blockchain application is to send and receive payments. Thus, for SMEs they are able to transfer funds directly and securely to anyone they want in the world almost instantly and at ultra-low fees. That’s because there aren’t any intermediaries slowing down the transfer of funds between several banks and charging outrageous transaction fees.

Smart contracts

Blockchain transactions are known as “smart contracts.” Which are the automated computer protocols that facilitate, verify, and enforce the negotiation and performance of a contract on the Blockchain. They provide a safe and secure way to negotiate, including less fraud and more security, lower transaction costs, faster transaction execution, and no middleman.

Online identity verification

“Blockchain technologies make tracking and managing digital identities both secure and efficient, resulting in seamless sign-on and reduced fraud,” writes Ameer Rosic, founder of Blocgeeks. Blockchain allows a more effective and reliable form of identification of a person without the requirement for third party involvement. This can help SMEs speed up processes and make them more reliable. Have a look at the great video below to see this process in action:

How it Works: Blockchain - YouTube
Since the first quarter of 2018, Singapore already has its first Blockchain-based digital trade platform for SMEs. Called the Fasttrack Trade (FTT), the platform is a partnership between Prudential Singapore and Starhub.

It allows SMEs to seek business partners and distributors, buy and sell goods, track shipments, receive and make payments, access financing and buy insurance via a single platform. The pioneering platform was developed by fintech startup Cites Gestion with funding from Prudential.

Source: SMEs in Singapore will soon be able to use this blockchain-based trade platform. 

The future of Blockchain

Blockchain has application that go way beyond obvious things like digital currencies and money transfers. These applications will be particularly useful for SMEs in a wide range of industries, from Food to Healthcare:

Guaranteed original product

Behind every food item being sold, there’s a story to tell. In China, where food scares are common, many consumers are particularly anxious to hear it. With that in mind, JD, China’s second biggest online shopping has made it possible for customers to look at a detailed history of their steaks—from when the cow was born to what it was eating—before it’s served on their dinner tables. The information is being made available with the help of Blockchain.

“Blockchain holds incredible promise in delivering the transparency that is needed to help promote food safety across the whole supply chain,” says Bridget van Kralingen, senior vice president at IBM Industry Platforms, one of JD’s partners in this initiative. Even Walmart is also joining in with Blockchain initiatives to provide shoppers with more information on their food products.

Healthcare Records

The Blockchain can be used to create a type of universal record with a timestamp, a library that enables data retrieval across diverse databases. This will become exceedingly valuable as precision medicine and the explosion of sensors, wearables and mHealth apps proceeds. The current health systems and the legacy health IT players quite simply are not well designed to manage the volume and types of data that are being generated today. Blockchain will allow the healthcare industry to maintain accurate, real-time patient records.

Conclusion

The opportunity that Blockchain will provide to SMEs can simply not be ignored. From streamlining contracts, to supply chain and trade financing, or to getting access to alternative financing, Blockchain will allow SMEs to compete in ways never seen before. There’s no waiting around for third-party entities to provide relevant information, which also means processing fees are significantly reduced.

NEED HELP WITH YOUR DIGITAL TRANSFORMATION?  DON’T HESITATE TO CONTACT US BELOW!

At Axxis Consulting, we pride ourselves in helping SMEs in Singapore and throughout Southeast Asia with their digital transformations through the implementation of SAP software solutions.  We offer a range of solutions from SAP Business One (ERP) to SAP Hybris Cloud for Customer.   With our in-depth knowledge, the team at Axxis Consulting is able to help you not only decide which solution may be a better fit for your organization, but also help you implement and support whatever solution you choose.

The post How Blockchain can help Small and Medium Enterprises? appeared first on Axxis Consulting.

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The CPG industry is playing catch up with the other industries that have already integrated IoT into their business.

The Internet of Things (IoT) is not a new concept. Recognizing the fact that this concept is at least a few decades old, the Consumer Packaged Goods (CPG) industry have yet to fully utilize this idea. The CPG industry spends 0.24% on IoT which is low compared to the other industries, for example, the Media and Entertainment industry spends 0.60% of their revenue on IoT.

The CPG Industry has repeatedly relied on retailers providing insights and audits to give them an understanding of the end-customer’s thoughts. But with more and more companies and industries using IoT, the industry has come to the realization that Iot may be able to create many opportunities to improve in direct customer interaction. This can come from:

  • Analyzing data from smart sensors to see which product is the most popularly selling among the customers
  • Seeing which retailer sells said company’s product to more consumer’s when compared to other retailing shops
  • Analyzing customer’s patterns with sensors to see where is the best place to advertise their product.
  • Creating an app to sell their product to be able to send discounts and promotions directly to the customer

One CPG company that is taking advantage of IoT is Heineken. Heineken has released a product(Heineken Ignite) which has been fused with tech. When it clinks with another bottle it lights up. The bottles can also connect to each other which allows Heineken to better understand their customers, this is because the bottles will be able to see how much a consumer moves around with the bottle, how fast the consumer can drink the full bottle, how many bottles are at a party and much more. With this information, they will be able to analyze the social interactions between drinkers.

Heineken: Ignite Story - YouTube
Source: https://digitalsynopsis.com/advertising/heineken-ignite-interactive-beer-bottle/

Here are five ways the CPG Industry can utilize IoT to create opportunities for their business. To Better Understand Their End-Consumers

In the event that a CPG company integrates IoT into their business, they will be able to differentiate patterns and trends that consumers tend to follow. This can lead to a smarter evaluation to invest further into a product which is selling better than another product which can lead to smart demand-driven supply-chain systems.

Also, if a CPG company can connect into the internet, they can sell their products through an app/website which can track and monitor the customer’s purchases and provide suggestions based on purchasing trends. The app can also push discounts and notifications into the customer’s mobile device that encourages the customer to make a purchase. An example of this would be the grocery app ‘Happy Fresh’ which ships groceries to your address and after making a purchase they will recommend other brands’ products to buy.

Monitor the Transportation Of Goods and the Conditions That They Are Transported In

Goods exported by CPG companies are transported very meticulously in order for the good to be in good condition when it arrives at a retail store. This is because some goods(for e.g bread, sushi/fish) are temperature sensitive and perishable so the transportation needs to be well monitored and the conditions need to be optimal.

To transport these goods this effectively and efficiently, companies can use sensors that monitor the conditions of the transportation that the company’s product is being shipped in. This could also be taken a step further to be able to monitor in real-time any fluctuations and differences from the optimal conditions to be able to analyze the reasons as to why the conditions are varying.

Use ‘Smart Shelves’ and Sensors to Retain Vacant Spaces On Retail Stores’ Shelves

If we were to merge regular retail store’s shelves with IoT we can create shelves that are connected to the web. This is extremely beneficial for CPG companies as these shelves will be able to communicate to said company when the stock of a product is low or completely finished. Without this, as soon as a product is out of stock, customers will not be able to purchase that product(losing a potential customer) which in turn forces them to buy from a competitor.

If this isn’t bad enough, the customer may test out a competitor’s product for the first time as the product that they usually buy is out of stock. This could allow them to prefer the competitor’s product more so than the original companies which can cause the company to lose a returning customer.

Amazon has created an outlet ‘Amazon GO’ which practices not having any employees on the premise and tracks the flow of products by having sensors and cameras track/monitor the customer, and RFID tags to track the product. Then as the sensors sense that a customer has left the store, it sends the receipt to the Amazon GO app in which the customer is charged for the items that they took.

Use Artificial Intelligence for Scanning and Recommending

Artificial Intelligence(AI) is a huge breakthrough in our scientific capabilities which allows a robot to do a task which has usually required a human operator to accomplish. Cosmetic companies may be able to utilize AI to scan a customer’s face and provide recommended makeup/cosmetics or to show the customer how they would look like if a certain cosmetic had been applied. There is an app called ‘YouCam’ which scans the face of a user to apply makeup to it. You can also buy the makeup that you apply straight from the app. But if this is tweaked with a bit of artificial beautifying, the customer may be compelled to buy said company’s product as they can see that it makes their face look better.

AI can also be used by Dogfood production/retail companies in which they can scan the breed, size, and sex of a dog and recommend food based on their characteristics. This would not only save people’s’ time, but also dog lives. If a dog owner were to provide insufficient food or perished food, said dog would be malnourished or even dead.

 IoT Can Increase Security For The Customer.

Prada(A handbag and fashion brand) could invent a ‘smart handbag’ which has sensors within it to provide a sense of security to the owner. This could include if someone were to steal the handbag, not only would it be trackable through RFID and GPS technology but it can also alert the customer that the handbag is not within their vicinity anymore. This could be beneficial for the end-consumer as in 2016 300 000 handbags were stolen from the United States alone.

This technology can also be applied to jewelry and watches. There are many manufacturers of ‘smartwatches’ namely Apple and Samsung. But this watch isn’t being stolen as much as classical watches. This could be because of its smart technology to prevent and discourage thieves from stealing it. If that is what is discouraging thieves, then why not incorporate it into all of our valuables. Jewelry could also be ‘smart’ with perhaps an alarm which could go off if it is detected over 50 feet from the wearer. Or watches could have a component which communicates to a phone, tablet or computer as to where its location is in real time. There are many possibilities of Security through IoT. But as mentioned before, the CPG industry has yet to utilize this technology.

In Conclusion

If IoT were to be used in the CPG industry it would allow companies behind CPG’s to be able to understand the end-consumer better and therefore sell their product with personalization.

It would make the transportation of goods to be more reliable and allow the transportation of perishable goods to be well monitored in relation to their specified requirements of conditions.

IoT can save lots of money from CPG companies with ‘smart shelves’, Which can notify the company when their stock is about to run out on a retailer’s shelves which can cause the customer to turn to competitors.

AI can be used for scanning of a human and thus selling recommended products based on data. This can be helpful for many reasons such as recommending cosmetics based on facial features, scanning of data to provide personality traits in adopting pets and many more.

If CPG companies embrace IoT they will be able to create a much higher level of security in their products. The most stolen item in the world is handbags. This could change if handbags had a mechanism of communicating with a phone or computer of its whereabouts and can trigger an alarm when out of range of the owner.

In the end, if more CPG companies were to use IoT it would be beneficial for both the consumer and the company.

The post 5 Ways The CPG Industry Can Benefit From IOT appeared first on Axxis Consulting.

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