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Meet your QHSE regulatory requirements with flying colors, minus the usual incomplete information, illegible handwriting, after-work data entry and extraneous transcription that goes with pen-and-paper inspections. By integrating a digital QHSE checklist to your QHSE system and signing it off with a digital signature, you greatly improve your follow-up rates with precise information who to follow up on. In turn, you increase the efficiency and accuracy of your inspections and collaboration. Because of precise real-time data captured right at the moment of your assessment which can be shared immediately for on-the-spot enforcement, this type of QHSE platform guarantees significant accuracy.

Eliminate your paper-based and Excel-based signing and replace them with a mobile-based digital signing approach.

Read related article on how digital checklist signatures ensure full on-site work transparency. How Does a Digital Signature Account for Precise QHSE Checklist Follow-Ups

To follow up on a QHSE inspection document or checklist, there are only two things you need—the person responsible for signing the document and the document itself. However, having those two things is not enough, In certain cases, if some discrepancies come up, it’s easy for people to falsify parts of a document or to completely deny their link to it.

For you to have a QHSE system that demands accountability and precision, you need the following three core things:

  • Signature is linked to a real person

With a digital signature, before signing off a document, the person is required to fill in personal details. This link the user’s signature to an actual person. A digital signature establishes the authenticity of the signer.

  • Integrity of the data or document

A digital signature depends on a document’s number of binary bits and cannot be re-attached to any other checklist or document—this is proof that the content of the document has not been tampered with.

  • Impossibility to deny affixed signature

Non-repudiation is a “situation where a statement’s author cannot successfully dispute its authorship or the validity of an associated contract”. The person who signed off the document will not be able to deny the act of signing the document.

A digital signature makes sure that a document is secured with the above three cores. A digital signature sign off of your QHSE checklist enables signer accountability, hence an easy direct follow-up of any task that might need further actions.

Digital Signatures Add Security to Your QHSE Checklist
  1. Digital signatures are legally binding. Digital signatures are recognised worldwide for their legal validity and are regulated as technical standards.
  2. Digital signatures are secured and tamper-protected by design, especially the ones based on the Public Key Cryptography (PKC) security principles.
Other Benefits of Digital Signing on Mobile Checklists
  1. Save lots of time. With digital signing, you and your team members can quickly review pending checklist tasks, securely sign forms and track checklist workflow status without the hassle of printing, photocopying, document delivery, and scanning for digital copies.
  2. Reduce paper use and waste. Switching to digital signing reduces your paper use, which is good for the environment, but also saves you money and space for storing them. Plus you don’t have to feel guilty shredding piles of them when you need to dispose of them as per regulations.
  3. Better document control. By having your checklists and documents in digital format, this makes document management easier and also lessens unnecessary admin work (like converting paper documents for a digital archive or printing Excel checklists to use for inspection then scanning them back again for a digital copy).
  4. Better inspections. By only carrying a mobile device having everything in it, inspectors can focus on their jobs without having to lug around separate tools like a clipboard, camera, etc.
  5. Up-to-date forms. Because digital checklists are stored in a server, updating their content would synchronise their content on a mobile device. If there is any change on a form, they are updated in real time.
  6. Reduced errors. Pen-and-paper inspections are prone to errors caused by incomplete forms and poor handwriting. Additionally, they are compiled disjointedly over a period of time causing an illogical sequence when filing. A digital checklist is set up to follow a logical workflow and can be configured to block actions when there are incomplete answers. This provides a level of accuracy that paper inspections cannot provide.
  7. Improved efficiency. Digital checklists enable report generation within seconds after an inspection. Digital inspections facilitate quick turnarounds.

Switching to digital checklists greatly improves your operational performance and productivity. Digital signing on your checklist would make your process and follow-ups significantly precise. Investing in a digital checklist app that signs off digitally will definitely save you lots of time and money.

For a more in-depth discussion of checklists, we have the ultimate guide on (construction) checklists that you may find helpful.

The post Sign Off Your QHSE Checklists Digitally for Very Precise Follow-Ups appeared first on APROPLAN.

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In a perfect world, you have everything you need to know before you attend a meeting at work. You have all your meeting materials before you step into the conference room, with everything tagged and accessible once the meeting starts. In a perfect world, it’s the same for all the other participants and the administrators. Never a moment that anyone feels lost, confused or dumb.

This could be your perfect world and it is actually not that far from reality. Today, you can make your meetings smarter by optimising your entire meeting process with a digital checklist form. Streamline your time, documents and processes before, during and after meetings. Have better meeting preparations, more informed meetings, and well-organised meeting results.

Below is an example of a traditional checklist for a meeting flowchart as borrowed from Coast Leadership Consulting Group. It serves as a guide for an administrator of a meeting (but most questions can also be used as a guide by meeting attendees). Let’s see the content and discuss how a digital checklist would take it to another level.

Meeting Flow Chart Checklist

Step 1: Prepare for the meeting in advance

  • Have I decided what results I want/are needed from the meeting?
  • Have I identified what type of meeting is needed?
  • Information sharing?
  • Demonstration/instruction?
  • Venting/complaining?
  • Problem-solving?
  • Negotiation?
  • Coordination?
  • Have I prepared an agenda?
  • Have I listed things to do?
  • Have I set priorities on things to do and get?
  • Have I made an attendance list?
  • Have I set the time and place?
  • Have I notified people early enough about the purpose, time, place, length of the meeting?

Step 2: Control the agenda during the meeting

  • Have I taken care of all meeting arrangement:
    • Audiovisual, etc. (flipchart, markers, tape, etc.)?
    • Handouts?
    • Introductions, if needed?
    • Breaks/refreshments?
    • Others?
  • Have I restated the purpose and objectives of the meeting?
  • Have I created/reviewed the agenda?
  • Have I assigned someone to take notes?
  • Have I controlled the agenda during the meeting?
  • Have I summarised the discussion and recapped the major points and commitments made?
  • Do I have an understanding and agreement on my stated purpose and meeting objectives?

Step 3: Record and document action assignments

  • Have all the major decisions made in the meeting been recorded?
  • Have I reviewed the notes of the meeting to make sure they are complete and accurate?
  • Do the meeting notes show who is responsible to carry out each decision, and by when?
  • Have the notes been converted to “action assignments” and typed up?
  • Have the minutes been given to all persons involved (attendees and others?)

Step 4: Follow up action assignments


  • Have I delegated someone to follow up action assignments?
  • Have I put my own commitments and action assignments on my calendar or ‘to do’ list?
  • Did I inform my boss about the meeting and its results, either in person or in writing?
Before a Meeting with a Digital Checklist

A digital checklist solution allows the organiser of a meeting easier administration. Depending on the tech solution the organiser uses, different checklists can be linked to have better control and more logical flow of the documents, agenda and the actual meeting itself. For example, the project manager can have all the meeting agenda and documents uploaded and sent to all meeting participants.

The participants, on the other hand, can leave comments on the agenda documents, which is great for collaborative preparation.

Meeting details can be synced with your device like calendar sync, where both participants and administrator can retrieve the meeting dates from their gadgets’ calendars.

Related reading: Secure the workflow of your administrative tasks by using checklists.

Your Digital Checklist During the Meeting

The meeting organiser can have or assign someone to have an attendance checklist where the presence of the attendants is directly recorded on the app or software. Tasks can be directly entered and assigned to a participant. These attendance details and tasks go directly in one place that is easily searchable and retrievable. Due dates can be added and can be checked off as completed when done. Tasks are clearly assigned and would not cause any doubt or confusion who needs to take action. Notes and decisions can be added during the meeting for further clarity and transparency.

After-Meeting Digital Checklist

Notes and decisions can be included with the meeting minutes and can be generated as reports that can be sent to all participants or interested parties via the app or by email. Because the checklists are stored in one place, you can easily search and find previous meetings. It’s easy to retrieve missing information, or to trace a person responsible for specific actionable tasks.

Meetings do not have to be long and windy, with awkward visual presentations you have to lug around. You can have a logical checklist that can help you deliver a straightforward and clear agenda that is open to inclusive collaboration. Using tech smartly can result to smarter meetings and smarter outcomes.

For more templates of checklists you might need, check out our ultimate guide to construction checklists.

The post Formalise Your Meetings with a Checklist and Ensure That Everyone Receives the Information They Need appeared first on APROPLAN.

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Digital checklists are simply automated to-do list forms designed to define on-site and off-site workflow actions. The idea is to trigger a corresponding construction checklist template when a checklist form is created, edited, signed, completed, or blocked, and specific user/s or task owner/s are notified reactively via app or email about the tasks assigned.

Digital checklists function in assigning to-do tasks that can be configured to be set off when tasks are marked on the list, which then delegate a cascade of actions that would not need administrative monitoring in each step of each process. Scenarios include equipment tracking, timekeeping, accident and incident reporting, routine construction site risk assessment, compliance inspections, etc.

Automated Construction Checklists Are Better than Manual Follow-Ups

The modern construction site is now a very fast-paced environment with no tolerance for errors. This leaves a lot of responsibilities and administrative work for your project manager and supervisors. When there is so much work going on, it would be impossible to keep track of everything on-site and off-site, making it difficult to ensure that tasks are executed by the correct people and followed up on point every time. Digital checklists are a smart solution to make on-site employees autonomous while connected to everyone, helping you achieve your building and project goals. Here are some reasons why they are better than manual delegation and follow-ups:

  1. Less of the unnecessary paperwork. When everything is standardised and put into a centralised platform, there’s no need to complete annoying paperwork after the actual work on site, without having to rummage through piles of paper checklists or Excel checklists when discrepancies are noticed.
  2. Accountability. As everything is transparent—what task, who’s responsible for each task, when’s the expected deadline, wherein the worksite—as all these can be seen by everyone with real-time updates, every team member is responsible for his task with clear tracing of the workflow. The project manager can follow every activity in day-to-day work.
  3. Connected and smart workflows. All work can be pre-listed in your checklists, with forms you can directly fill up as you go along with your work or inspection, while sending notifications to other team members for connected tasks in a workflow. Remember, in a roll out of a construction project, the smallest mistake in a sequence of tasks cause non-obvious problems and expensive delays. A checklist keeps a logical sequence of your works, which prevent expensive re-works and extra work later on.
  4. Issues are identified before they can cause delays or problems. A real-time system provides quick insight on incidents and equipment status that are difficult to gather with paper forms. This enables a better preventative maintenance system with great foresight on purchase and problem-solving decisions.
  5. Faster turnaround on problematic equipment. With so many construction equipment, it would usually take days or weeks to fix or follow up once an equipment issue is identified because of all the different channels of reporting. Digital checklists reduce that to minutes or hours with quicker reporting and real-time follow-ups of the issue.
Examples of Construction Checklists for Better Administrative Workflow

We have compiled essential construction checklists that could help you manage critical processes, standardise processes of completing your recurring on-site tasks, help your stakeholders and teams own their responsibilities, and help your overall construction business achieve your project goals. We have also included brief guidelines on how they can help you improve your processes.

General Hazard Assessment Checklist

Maintaining a safe working environment is a key responsibility for your project manager. The consequences of failing to do so can be costly, both financially and in terms of reputation. Having a specific and standard OSHA-based checklist is essential for properly conducting worksite inspection and hazards evaluation.

Pre-Construction Risk Assessment Checklist

Managing the health and safety of your organisation and workplace involves routine checks and risk control of common construction hazards. A bit similar to your safety inspection list, pre-construction risk assessment includes additional evaluation of your workers’ awareness of common risks in the worksite.

Personal Protective Equipment Walkaround Checklist

Regular inspections are required to ensure that personal protective gear are working properly, as well as identifying potential work hazards that may be in contact with the body.

Tools Pre-Use Inspection

In order to ensure that power tools and related equipment are working safely, pre-use inspections make sure that tools and equipment are in good working condition and are safe to use.

Did you know that by adding a digital signature to your checklist, you’re adding better workflow control to your on-site construction processes? Custom-Make Your Own Construction Checklists Specific to Your Worksite

If you are not the kind to use pre-made construction templates, you can actually create your own that is specific to your needs in your worksite.

However, before you create your own checklists, it is important to know what makes a functional checklist. After all, you want your checklist to help you save time. Making a unique checklist for your project team and workplace is an important start since it gives you and your on-site team ownership over your processes. The goal is to build and embrace a culture of teamwork and discipline, not just to check boxes.

You can even start with a primary template, and just customise it to fit your team’s exact workflow. Your company and job roles will help you determine what kind of checklist is useful for you. Remember, your checklist should be work and work processes that are often repeated and in predictable order – you standardise them and put them into most important steps.

For additional checklists, check out this construction checklists ultimate guide to save time and money using automated construction checklists workflow.

The post Use Construction Checklists to Secure Your Admin Workflow appeared first on APROPLAN.

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By adding a digital signature to a construction form or checklist, you can configure and control the flow of your construction processes better, which would be the perfect solution to your important on-site construction workflows.

Including digital signatures in your digitised construction checklists will give you a powerful digital workflow that can totally revolutionise the way you handle and process your on-site documentation.

Construction Checklist Implementation of Digital Signatures

By requiring digital signatures to control your on-site construction processes, you end up saving a lot of your time and money, while making you more productive.

However, implementing the use of digital signatures needs to follow a logical workflow pattern in itself, which involves the following:

  1. Creating your checklist form, document or template. For example, APROPLAN allows you to create a checklist template ( that can be configured for workflow delivery), with the option to allow the use signature fields for an easy digital signature application.
  2. Reviewing your checklist form. As a user, after filling out the answers to your checklist, you can review your checklist and its content before signing it.
  3. Collecting your digital signature. Adding your signature alongside your personal details to the app’s database allows an automated and seamless flow of digital signatures from one user to the next, which is important for better workflow control. You can set up your digital signature to trigger or stop actions from your checklist. This allows the logical flow of processes to proceed from creating your checklist, reviewing its content and the tasks generated, signing, and validating. You can also set this up to invite other users and block the validation or completion of a checklist form if a mandatory stakeholder signature is missing.
  4. Consenting and accepting with your digital signature. By signing with your digital signature, this automatically assigns your acceptance of the set forth terms and conditions. Digital signatures follow strict standards and no unauthorised changes can be made to your checklist after being signed. For checklist documents needing multiple signatures, signing notifications will be sent to ensure the successful user-to-user workflow process.
  5. Customising your checklist workflow. It is possible to tailor your checklist workflow to your specific construction site needs.
  6. Auditing your construction checklist task trail. Everything you do on the app leaves a trail. Utilise this workflow trail to check which processes or workflow works best for you, and use it to customise a new checklist.
  7. Completing your checklist and generating your report. Once your checklist is agreed upon and all digital signatures have been validated and applied by all stakeholder parties, it can now be finalised. The signatories can be automatically sent a digital copy of the final checklist report.

Related reading: Learn how you can formalise your meetings and checklists, and ensure that your team members get notified for the specific information they need.

Signing Your On-Site Construction Checklist

The entire idea of digital signatures centers around using more of your time for actual work and take time away from the lengthy unnecessary processes. It’s amazing how digitisation can get your checklists signed off and completed by one seamless platform doing all the legwork. Here are some examples of on-site checklists that can be automated with digital signatures:

  • Intervention Form: Encourage your on-site employees to report anything they see on the worksite that can improve your safety culture. Make it easier for them to automatically sign off their intervention checklists and reports.
  • Attendance Checklist: Manage your worksite attendance effectively with checklists specifying which area and what tasks your employees are working on.
  • Construction Site Logbook: In any case of site emergency, you can access your checklist document for the list of workers present inside the construction area.
  • Inspection of the Premises: Ensure your worksite compliance to quality, health, safety and environment regulations using your automated checklists.
  • For Customers: Make it easy for your customer or client to receive documents and reports using digital signing.
  • For Buyers: Sign the receipt for your buyer and let them attach their digital signature as proof that they have received it unless it’s not required.

There are so many aspects of the construction site where you can use automated checklists and digital signatures to help you optimise your systems and delegate tasks clearly and seamlessly. It is so easy to run a checklist form for a set of processes and tick off every time you undertake the task. Your checklist form acts as your documented workflow and as you tick off each task, it serves as a record of each process. In the end, it helps you do consistent and continuous work.

Benefits of Digital Construction Checklists and Digital Signature

The combination of digital construction checklists and digital signatures enforces standards, efficiency and productivity in the construction site. In addition to accelerating the signing process, this kind of checklist set-up also allows the reduction of paper use. The once tedious signature process that took days to get resolved has now become a very straightforward process with clear transparent results, boosting confidence and trust of the signatories.

  • Cheaper
  • Faster
  • Comes with Extra Verification
  • Secure

Deeper Learning: Did you know that automated checklists help you achieve a more tight and secure administrative follow-up workflow?

To learn more about checklists specific in construction and facilities management, we have compiled an ultimate guide to construction checklists that you can use for free. You are more than welcome to browse through our examples and figure out solutions to your construction management problems.

The post Your Digital Checklist Signature Ensures Full On-Site Transparency appeared first on APROPLAN.

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Checklists are a great tool to use to optimise how you organise your construction project in a number of ways. To effectively manage a construction project, it is imperative that you track and make sure relevant tasks and activities get delivered efficiently and on time. And for you to execute this effectively, it is absolutely necessary to have your construction checklists as a reference. The key to the successful implementation of a construction project’s processes is simply having a thorough and properly-structured checklist (or group of checklists).

On top of efficient project management, having checklists for your construction project allows you to advance the safety culture in your construction site and within your company. This article will guide you through different construction management checklists for use in various aspects of your project.

Developing Construction Checklists and Templates that Suit You

To have a construction checklist that’s easily implemented, it should be clearly defined then accurately created and developed. We have a few tips for creating an effective checklist:

  1. Always base your checklist on your needs. There is a myriad of activities in a construction project and each activity requires a different construction management checklist. You have to be perceptive when standardising and making checklist templates that you can use across other projects. Some examples to consider:
    • Maybe you need a checklist for your construction schedule. Create one that can be used in other projects.
    • Maybe you need to organise a checklist for acquiring materials from a supplier. Make a thoughtful checklist template can be uniformly used for all other suppliers.
  2. Go digital. With gadgets being a huge part of life and work, having a digital checklist on a centralised platform allows you to communicate your data faster and in a more transparent matter, making activities on site and off site much more efficient to manage. Remember, a construction site can involve a number of contractors. Having a main checklist that can be easily updated and sent to everyone avoids confusion and delays. Excel construction checklist templates are a thing of the past—the manual ticking off and updating, then the scanning to upload them to a database takes so much time and poses risks related to untimely data.
  3. Make sure the items in your construction checklist are up to date. An updated checklist makes it easy for the superintendent or project manager to properly delegate the items or tasks on your list to the correct stakeholder and designate functions to the right subcontractor.
  4. Study the checklist samples we have in ours. By examining the details of these construction checklists, you get to identify what you need to specifically include in your own construction checklist.
  5. Even after reading these tips and you still don’t know how to format your own, look at some of our sample checklists and copy a template that’s applicable to your construction checklist need.
Do You Really Need a Construction Checklist?

If you are asking yourself why should you use a construction checklist, we have listed a few reasons why we believe construction checklists are a must for each of your construction project.

  1. Construction checklists allow you to manage all aspects of your construction project, especially by having to-do checklists.
  2. Construction checklists enable you to have a seamless and organised workflow, which facilitates optimal productivity.
  3. Construction checklists allow you to link important elements in your construction project.
  4. Construction checklists detail specific information of activities and phases in your project.
  5. Construction checklists can categorise particular items, materials, equipment, tasks, etc. in a more meticulous manner.
  6. Construction checklists break down complex activities into simple actionable components.
  7. Construction checklists clearly define individual responsibility and accountability in the workplace. This kind of ownership drive productivity and is the foundation of high performing teams.
What are the Benefits a Construction Checklist Can Bring?

Having construction checklists elevate the degree of organisation of all activities in the scope of your construction project.

  1. Having a construction checklist allows your project to follow and respect a timeline. If you include a timetable in all your phases and the steps to be executed, everyone’s work is guided by the set deadlines, by which definite construction activities are expected to be finished.
  2. Laying out responsibilities and expectations in a construction checklist promotes healthy work ethics and reinforces a healthy work environment. If all stakeholders involved in your project clearly know and are accountable for their responsibilities, disputes and misunderstandings become fewer.
  3. Using an updatable construction checklist that specifies work methods and materials for certain tasks automate workflows. This, in turn, allows individual workers more focus to execute their tasks in a timely and efficient manner. This ultimately results to a seamless construction project development.
  4. Utilising a construction checklist that allows transparent collaboration and communication, makes it easier to deliver a complex construction project. This makes for clear transactions between entities needing to work together and allows for integrated project delivery or similar outcomes.
Making Your Construction Checklists

Having a proper document or a construction management tool makes life in the construction field easier by outlining your construction schedules with their important elements. Proper construction management alongside your construction checklists is the basis of the success…or failure of your construction project.

To create usable construction checklists, here are some things that might come in handy:

  1. Make sure the construction checklist you use is relevant to the project and the particular team you’re a part of. Remember, construction checklists can vary among construction teams in different organisational levels.
  2. Put together a construction checklist that is easily understandable especially by the people using the checklist.
  3. Fill your construction checklist with time-bound content. That means, your construction project would have only a certain amount of time to achieve its project goals. Have a realistic construction (management) checklist to guide you all throughout the entire construction process and, if possible, the entire lifecycle of the building.
  4. Assign point persons that can manage meetings and dialogues regarding the content and status of your construction checklists. This completely avoids any kind of misunderstanding or conflict.
  5. Arrange the content of your construction checklist in a particular order—logical, chronological or any particular arrangement that shows your process clearly. This makes the checklist comprehensible, which is highly important.
The Many Uses of Your Construction Checklist

There are so many ways of utlising construction checklists to your advantage—making the most of it brings so many benefits to your construction project and ultimately, across all your standardised construction processes and operations, and all future building projects. You can have a construction checklist for all steps in all phases of your construction process – from pre-planning to design up until project closeout, and maybe even up to facilities management.

The content of your construction checklist depends on unique factors that need to be considered for each certain project phase. Hence, you really have to be specific when you draft the checklist you would want to develop. We have listed a few particular situations where you can use a construction checklist, just so you get the very real-life practical application:

  1. Construction checklists are a huge tool in implementing safety measures and procedures. They are especially useful for employees to comply with safety and health standards to prevent injuries, accidents, and deaths in the construction workplace.
  2. Construction checklists are also a great utility for spotting potential risks in the construction site.
  3. Construction checklists are also great tools for regular check-ups of equipment and gears.
  4. You can use a construction checklist for new workforce employee orientation requirements of your construction project. Having this construction checklist allows you to have an overview of your new employees, their competencies, and their jobs and responsibilities, and their progress on your orientation guide. This makes it easy for you to accordingly delegate tasks according to their capacities and track their progress.
  5. You can make a construction checklist for all the raw materials you need alongside their source or supplier. This construction list allows you to determine what items, equipment, and tools you need for all phases of your project, including what you already have and what you still need to order.
  6. You can then have a separate construction checklist of all your suppliers. This can include your existing ones and those suppliers you think have the potential to provide you with other needs.
  7. You can create a construction checklist around your project time frame with time tables outlining expected output on particular dates. Include specific dates so you can design efficient processes as you aim for your desired goals and results.
  8. You can also include a construction checklist summarising all the processes that need to be carried out to complete your building project. This checklist would be very useful for outlining the specifics of your project phases, from planning, development, and evaluation. To make the best out of it, in terms of efficiency, you can include another construction checklist that is only focused on updating processes that have been already implemented.
A Checklist for Planning Your Construction Checklist

If you tend to be more obsessive-compulsive, here is a checklist guide that was adopted and developed from Software Advice’s project planning best practices.

Form Your Construction Checklist Initiative
  • Ask “What issue/s are you trying to solve/opportunity are you trying to achieve?”
  • Set baselines for scope, budget and timeline, and plan for variance
  • Identify your stakeholders and establish stakeholder management plans
Create the Process/Task Breakdown Structure
  • Outline activities and tasks required to complete each deliverable in your checklist
  • Estimate time required to complete each task
  • Determine critical path
Schedule Your Resources
  • Identify key resources
  • Consider resource constraints
  • Decide whether to outsource certain tasks/project phases
Form Your Construction Checklist Initiative

Just like how you plan other aspects of your construction project, defining the main objective of your construction checklist helps you create a suitable roadmap to achieve your checklist goals.

For checklists that include tasks or processes involving various stakeholders, identify your stakeholders and the roles they play.

Create the Process/Task Breakdown Structure

Your task breakdown structure will help you improve your initial baselines for your checklist’s scope, budget or timeline. If needed, include relevant stakeholders in the process.

  • Identify your checklist activities, tasks, or requirements
  • Divide each activity into component deliverables
  • Outline all tasks required to complete deliverables
  • Estimate the time needed to finish each activity or task
  • Determine the critical path or the sequence of your tasks
Select Your Resources

Resources simply refer to “skilled employees”. In planning your checklist tasks involving resources, always consider your budget for them.

Define further (in another checklist, if needed) the skill sets needed to complete particular checklist tasks. Determine the pay rates and make sure it falls within your overall project budget restrictions.

Once you have clearly established your checklist initiative, created your task breakdown structure and assigned project resources, you’re on your way to creating the ultimate construction checklist that would make you reach your project goals in the most efficient and organised ways possible.

An important thing to consider that’s usually overlooked, is having your checklist on a communication or collaboration tool. A digital checklist increases the efficiency performance of your construction checklists as anyone with access can simultaneously check and carry out their assignments, with updates being made in real time.

Free Construction Checklists to Get You Started

We have scoured the Internet to give you a knowledgeable database of very useful construction checklist templates that you can browse and use or get inspiration from. We have categorised these construction checklists by generic procedures and by construction phases.

General Safety

Find a collection of general safety related checklists including routine construction site risk assessment, and other walkthroughs for construction risks associated with fire, electrical physical and chemical hazards.

Pre-Construction Risk Assessment Checklist

This construction checklist helps you identify common construction hazards, risk severity and rating, and propose control measures. Customise this template to suit your construction site activities.

General Fire Safety Inspection Checklist

Make routine fire inspections easy and effortlessly assess if you are complying to fire safety standards and protocols. Promote fire safety awareness and easily spot fire risks.

Electrical Safety Inspection Checklist

Assess and analyse your compliance of electrical safety standards in the construction site. Inspect your electrical tools and equipment including power lines, switches, wiring, cables, etc. Also appraise your workers’ knowledge of electrical safety and their responsibilities.

General Hazard Assessment Checklist

Evaluate hazards in your workplace by using this OSHA-based inspection checklist that covers a variety of generic workplace safety and health hazards.


The construction site has an abundance of equipment, tools and facilities that allow construction activities to take place and for construction projects to materialise. In order to ensure that equipment and tools are working properly and safely, regular inspections should be performed. We have a few checklist templates that you can use during installation and maintenance works.

Personal Protective Equipment Walkaround Checklist

This PPE checklist is perfect for your construction project manager or safety officer for identifying and recording potential work hazards that may be in contact with the body with actionable recommendations.

Hand and Power Tools Pre-Use Inspection Checklist

This checklist is ideal for thorough pre-use inspections to make sure that tools and equipment are in good working condition and safe to use.

Fall Protection Site Safety Inspection Checklist

Use this construction checklist to look for fall hazards and to ensure that proper preventative measures, such as fall protection, are in place.

Emergency Tools

It is undeniable that accidents can happen in the worksite. That’s why you should have emergency procedures clearly established and in place. You should have emergency tools like first aid kits and fire extinguishers are easily available and properly maintained.

Worksite First Aid Kit Checklist

One of your responsibilities in the worksite is to make certain that all first aid kits meet the minimum first aid requirement in the workplace. This

Worksite Incident Report Checklist

This checklist is for recording and reporting any event that took place within the worksite that may or may not have resulted to injury, illness or property damage. It is very important to promote a strong culture of incident reporting, no matter how minor, because all reported incidents should be implemented in preventing a recurrence.

Monthly Fire Extinguisher Inspection Checklist

This checklist ensures that your construction site’s fire extinguisher will operate properly in the event of a fire emergency. This monthly checklist ensures your equipment meets the safety standards and measures that is required for emergency purposes.

Quality and Certification

ISO 9001:2015 Internal Audit Checklist

This construction checklist is for your internal audit to independently and systematically assess the effectiveness of your organisation’s Quality Management System (QMS) and its overall performance. This checklist allows you to demonstrate your QMS compliance and how well you implement and maintain its processes.

ISO 14001:2015 Internal Audit Checklist

This checklist enables you to audit your Environmental Management System (EMS) if it complies with the ISO standards. This checklist will help you determine gaps for improvement and implement appropriate actions to fulfill intended results of your EMS.


Construction Project Planning Checklist

The best way to finish a construction project fast is to start slow. Setting aside time to plan out the project properly allows you to choose the most suitable strategy, spot false expectations, and prevent overlooking small essentials. The construction planning checklist is freely copied from Ron Black’s Project Management Fundamentals ©2003 (800-381-8686).


The construction site is one of the most complex and one of the most high risk environments across all industries. Construction safety standards are put in place to minimise injuries and fatalities in the construction site. You can use our digital checklists library to help ensure a hazard-free worksite and a safety-centered competent team. Execute better inspections by using our detailed construction checklists that you can find in our checklists library.

Quality Checklists


Get your groundworks done and prepare sub-surfaces before the start of any construction work with the help of this construction checklist.

Drainage and Other Earthworks

This checklist helps you with survey drainage and other earthworks prior to construction, so you can comply with topography requirements, groundwater discharge permits and related work plans.

Demolition Works

Comply with all demolition regulations from topographical surveys to demolition plans, demotion inventory, and related demolition strategy with this demolition checklist.


Use this checklist to clear trees and woodlands to prepare for your construction project. Secure your workers’ safety by assessing the risks and hazards before proceeding with any clearing procedure.

Concrete Formwork

This checklist helps you monitor your concrete work from floor levels to materials and accessibility while securing the safety of your workers on site.

Concrete Pouring Plan

This construction template helps you plan and schedule your concrete pouring by detailing the most miniscule of details from pouring date to pouring speed, pouring material and concrete composition.

Concrete Reinforcement

With this construction checklist, you can track the progress of your reinforced concreting job and ensure it follows regulatory standards.


The slipforming checklist allows you to keep an eye on the progress of your slipforming project, including the minute details of your vertical rods and threaded connections and their installations.

Precast Beams

This template allows you to check your precast beams for proper formworks, mold components, concrete strength data, reinforcement and finishing plans.

Concrete Window Frames

Use this construction checklist to track the components and post-treatments of your concrete window casts. Avoid doing any kind of rework and prevent construction-related damage.

Flat Roof Ceiling

Execute your flat roof according to your design plans while complying to industry standards. This construction template will guide you through from the roof type specifications, wind load, tolerances, surface cohesion, etc.

Sloping Roof Ceiling

Get your pitched roof construction on track and according to specifications and construction standards with the help of this construction checklist.

Green Roof

Track the construction of your green roof while adhering to strict building standards by using this solid best practices construction checklist.

Light and Smoke Domes

This construction checklist assists you with standards and specifications as you build your ventilation and natural lighting systems into your construction project.


Build your glass facades and roofs and..

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European Parliament Uses APROPLAN to illustrate Successfully Digital Transformation Strategy

As part of its digital transformation strategy, the European Parliament has been successfully using APROPLAN through its partners’ and contractors’ environments for many years. The uses concern the processes of accepting and monitoring construction sites, as well as the inspection and monitoring of maintenance work.
In 2019, the parliament decided to generalise their use of APROPLAN and standardise the two above-mentioned internal processes. Additionally, the parliament resolved to investigate other high value-added uses that APROPLAN can provide through the software’s advanced functionalities in the field of information capturing and processing.

Gabecon constructed a brand new Sint-Vincentius residential care centre on the site of the former Sint-Niklaas clinic. The new building featured 121 residential units, a centre for short stays with 10 units and 27 assisted living residences. It also has a wellness centre that includes a physiotherapy room, a hair salon, and relaxation rooms. There is also a cafeteria overlooking the Houtmarkt.


The European Parliament is an important forum for political debate and decision-making at the EU level. 


In order to deploy APROPLAN across three sites (Brussels, Luxembourg and Strasbourg) and to maximise their return on investment, the European Parliament has mandated APROPLAN, through its Professional Services department, to support it in this digital transformation process.
APROPLAN’s approach is to find the stakeholders of the European Parliament a harmonious approach that follows the logic of Tools, Processes and People.
APROPLAN organised workshops to identify the processes to be implemented, to discuss data workflows, to discuss migration needs, to define integration needs with other systems such as CMMS, and to define the overall post-implementation handling of APROPLAN. Several prototype projects were developed to be used for both testing and training. APROPLAN then launched a change management program that consists of training, evaluating knowledge and coaching more than 110 future users at the three sites of the European Parliament.than 110 future users at the three sites of the European Parliament.
Following these, the plan is to refine the prototyping—document both processes and system support documents, train future administrators and help the parliament to organise the support.
Discussions around integration projects between APROPLAN and the parliamentary management systems (such as CMMS) are also on the table to eliminate sources of data encoding errors,to make the processes leaner, and to facilitate the tool’s adoption by future users.


There are multiple challenges for APROPLAN on this project.
First and foremost, APROPLAN must guarantee the technical compliance with the safety standards required by Parliament.
Secondly, it is essential to properly identify and document the processes involved, and to find and negotiate workarounds when user requirements do not meet the existing functionalities of APROPLAN.
Finally, it was not easy to prepare and execute the change management program at the three sites and to address the specifics for each site in order to ensure that the future adoption of the system will be optimal.


To properly address these issues, APROPLAN has chosen its most experienced consultants to carry out this mission. We have taken care to discuss the specific needs of Parliament, to bring out and address objections and to dedicate a resource for project management.

This team is supported by the entire APROPLAN  internal technical team and its partners specialised in various technologies.

Get in touch with one of our team members

Do you want a demo or more informations?
We’ll get in touch with you very soon, you won’t waste your time!

The post European Parliament Uses APROPLAN to Illustrate Successfully Digital Transformation Strategy appeared first on APROPLAN.

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Ever since discussing construction’s poor delivery practice in a previous article, disruption has been a buzzword that is no longer new to the industry. In fact, with the millennial generation making up the largest of today’s labor force and redefining the work landscape, it looks like the construction industry has reached a turning point that, indeed, change has come.

According to the Global Infrastructure Initiate 2018 Summit Best Ideas, there are three notable catalysts for this change.

  1. The well-known fact that construction’s productivity and use of technology are low and make it ripe for disruption.
  2. So many new tools and technologies being used in the construction site are changing how the industry works.
  3. The current working generation was raised with screens and smart devices – they find it hard to integrate with the old school work practices, which, in itself, is a great propeller for change.

The question that lingers for so many involves whether this change will be carried out by traditional construction players or if tech companies investing in construction will take the reins. Existing businesses have to rethink their stances on these trends before other players start taking over.

Related reading: Learn how millennials are reinventing HSE in the midst of the disruption in construction.

Modular Construction

The use of interoperable and modular components in construction will improve quality and efficiency, increase productivity, and reduce construction and delivery times. However, this disruption’s full potential can only be realised when the industry can operate in a new model across all supply chains that incorporate prefab and modules, including collaborative contracts and technologies like 3D printing. A new way of working is required between all stakeholders, wherein everyone can align along a standardised/interoperable production approach with the ability to customise projects.

According to experts, modular construction will greatly transform how construction will be delivered.

Outcome and Output-Based Construction

The success of projects are currently judged based on its delivery within its cost and schedule. Understandably, these are important criteria, however, other outcomes are usually overlooked. A delayed project would usually receive a lot of public criticism despite the positive outcomes it can provide – a reduction in commute time or a lowering in bad air emissions. A strict focus on cost and schedule during the design and construction phases, pose a risk on output-driven decisions.

Remember, the chief objective of a construction project is to deliver long-term benefits socially, economically, and environmentally.This disruption takes the focus away from the cost- and schedule-focused delivery and pays particular attention to the true output and real value benefits of an infrastructure project.

Real-Time Construction Management

Most projects suffer from budget and time overruns, and these failures are due to poor stakeholder alignment. In fact, in the McKinsey GII survey, 33% of the participants attributed the biggest cause of project failure to stakeholder alignment. In the same survey, many participants agreed that construction projects will benefit from a more transparent and clearer way of handling project management data.

A multidisciplinary real-time collaboration that can augment and integrate across functions and tasks, will completely disrupt project delivery by allowing teams to quickly identify and fix issues before they are even committed.

Further reading: Discover how BIM-based collaboration can solve the long-standing issue of construction productivity.

Risk-Sharing Contracts

Collaborative contracting treats projects as mutual enterprises (that’s another McKinsey definition), wherein contracts integrate risk sharing and clear realistic objectives. This type of contracting enables transparent systems among stakeholders and all team members. A shared risk between different shareholders results in involved and innovative solutions, which lead to improved project delivery.

The above-mentioned disruption grounds are only the tip of an iceberg of how things in construction can be approached differently that would result in improved delivery systems and in turn, change the future of construction. These four are just the base of a summit that can facilitate and revolutionise the effective delivery of complex projects and to overturn the age-old construction productivity problem. The start of changing how we all work in construction will be difficult and time-consuming, but once we have moved into a different model of working and delivering projects, it should be easy, productive, and ultimately, profitable.

As with most transformations – business or industry-wide – it will take time to define and reach goals. It will take more time to reap benefits and will take longer to achieve the full benefits. Why not start disrupting your project delivery today and be part of the future of construction?

The post Disrupting Project Delivery: A New Future for Construction appeared first on APROPLAN.

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Our “Form” functionality is certainly complete, but it can be improved. Our teams have gone above and beyond to provide you with an improved inspection experience through these updates.

Web and Mobile Application: Don’t know where to start to control your multiple balconies?

A public library of Quality and Safety Control Forms is now available on our website. From there, download the template and add the file to your “Company” easily.

Disvover the library 

Web Application: View the details of your Form templates easily

The control of your balconies is becoming more and more complex and the readability of your Form templates is not always very clear? Now you can preview the type of questions, conditional questions and non-compliance rules within your model.

Disvover the library 

Android Mobile Application: Your complex Forms also on Android

Our Android teams have been working day and night (…literally) to help you make your forms more “intelligent”. You now have the ability to include conditions in your Form questions to make them more intelligent on all platforms.

The post What if we talked about “balconies” to explain our latest updates? appeared first on APROPLAN.

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With all the heavy equipment, overhead loads, moving objects, and all the working at height, construction is definitely a risky worksite. Add in all the noise, airborne materials and exposed electricals, no doubt, construction work is risky by nature. Although it’s a whole lot safer these days as compared to the past decades, there is still a lot of work to be done to avoid injuries and incidents.

According to Eurostat, construction has the most number of fatal accidents at work, with a total of 3876 fatal accidents in the EU in 2015, more than one-fifth of which took place within the construction sector.

So much have improved and changed in on-site safety with various measures to help you manage a safer worksite for your employees and the general public. We handpicked the most useful actions you can practice that will prevent or minimise injuries and accidents among your field workers.

Related article: Digitise your QHSE processes for better construction quality and a safer construction site.

1. Provide the best or latest safety gear

Rewind to a few years ago and the required PPE (personal protective equipment) only involved a working helmet, a vest and a pair of boots. We have come a long way since then. There are now proper sturdy work clothes, safety boots, helmets, and other protective equipment that are scientifically designed to avoid on-site injuries and serious accidents.

Examples include impact protection boots that have steel plates that prevent in-sole penetration, and the newer smart helmets that have augmented reality lenses that allow potential hazard warning.

2. Use a safety-centered app or software

Most of today’s construction software and apps focus on building information modeling and cloud-based collaboration. Find a construction management app that has a focus on on-site safety.

For example, the APROPLAN app has a special QHSE feature that allows you to spot potential hazards and compiles previous data to avoid previously identified risks, which ultimately helps with worksite safety.

3. Comply with all possible safety regulations

Regardless of how annoying regulations can be, they are very important measures to avoid occupational accidents, while avoiding fines and legal problems. It is highly crucial that you and your company stay updated with the latest laws and industry standards.

Not only do these regulations ensure the safety of your workers, they also have practical effects on your business. For the latest standards from EU-OSHA, all necessary information are available on the EU-OSHA website.

4. Equip your site with the proper first aid kits

If accidents or injuries do occur on site, make sure you’re ready with the proper first aid kits. Regulations require businesses to provide a minimal first aid kit with the basic medical necessities. However, it’s always better to go beyond what’s required when it comes to the safety of your teams.

Further reading: Why investing in HSE and digitalisation is important.

Improvements in safety across all working sectors have minimised the risks of injuries and accidents while at work. Although this does not completely avoid risks, jobs have become safer for everyone.

With stricter EU codes and requirements, companies are more serious about complying with safety regulations. Whether businesses are more concerned with fines or with their workers’ safety, they’re all required to provide better first aid and health insurance options. Regardless, it’s the workers who greatly benefit. Construction safety standards have made the industry safer and workers should be less nervous now about joining the industry.

If you are interested to read further about technology and digitalisation in construction QHSE, head over and download our free ebook, The Clear and Complete Guide to a Digitised QHSE Organisation. As a business owner or project manager, what steps have you taken to make sure your workers are safe? Do technology and tools really help in bettering the safety for our sector?

The post The Best Strategies to Greatly Reduce Worksite Injuries appeared first on APROPLAN.

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Now that Valentine’s Day is over, I hope, other than finding a date, you also got to find The One (construction app). If you feel like you have been constantly swiping left when it comes to the various construction software you’ve been using, maybe it’s time to reconsider your standards and redefine the qualities you are looking for in a construction management app. Choosing a construction software is not an easy process. In seeking the ideal construction software partner, you have to consider the characteristics that promise the best chance for a successful relationship. You would want a partner for the long run. A software that could make you sing, “‘Cause ain’t no building high enough, ain’t no basement low, ain’t no tunnel wide enough, baby.” You would want a software or app that could stand the test of time. It does not have to be perfect but it would be ideal if it could persist even just until the handover. We have rounded up the top 5 qualities to look for in a construction management app that can distinguish what can be a partner all throughout a project’s lifecycle as compared to one that’s just for a short-term side project.

Easy Like Sunday Morning

You know it’s good when even at the start it’s easy and makes everything easier. Even if your construction project is complex, your true (construction app) love would simplify your project through an easy to use, intuitive software. Not only is it easy for you, but it’s also easy for everyone involved with your project. Your perfect software should be easy to use for you and your various teams, whether they’re in the field or in the office, whether they’re on a desktop or a mobile device. A good software should be simple to use despite the various complexities associated with your different users. If an app is easily used by your teams, it’s an early sign of a good fit.

Stop, Collaborate and Listen!

Nothing is truer than the age-old Vanilla Ice wisdom. Stopping, collaborating and listening are very important in bringing a team together. In the construction industry, communication and information are usually isolated and uncoordinated. Updates communicated by email are not usually immediately communicated to specific stakeholders and those changes don’t get updated in spreadsheets or other documentation forms. You would not want to add a tool or software that would further lengthen the line of miscommunication. The ideal construction app will instead enable efficient and effective collaboration and communication for all teams across all stakeholders, which allows access to real-time updated data that anyone can see anytime and anywhere.

No Problems, Only Solutions

So it’s easy and your teams are collaborating through it. Next thing to consider: are you getting the most of the solutions your construction app is supposed to offer? Are you implementing a software to solve your major problems or are you just implementing because everyone is doing it? Have you completely considered all the challenges you’ve been having and how a technology tool can fill the gap? In construction, the most common problems include delays and overspendings and safety issues that are mostly associated with bad organisational structure, poor communication, and non-universality of information. Related article: You can read about our article discussing the most common construction problems and how technology can solve them. Obviously, there’s no one solution to each specific problem but it’s important to understand that your software can customise solutions that could scale your company’s success in the areas that needs scaling. Does the app save your staff unnecessary admin time doing unnecessary offsite documenting? Can you tailor it to your internal QHSE workflows? Understanding your needs through these questions can enlighten you if indeed your software partner is worth keeping around.

Requited Love

A tool investment is just like any relationship. You invest in it and just like any investment, should yield you a return after some time. A useful app is something that gives back your love by saving your company time, money and resources, and improves your processes and project delivery.

Love, Peace and Harmony

One thing you have to seriously consider is if your software has the capability to integrate and work with all the other programs you’re already using. You don’t want to waste all your data collection by a lack of integration. We also previously wrote a parallel article on choosing your QHSE digitalisation tool partner. Check it out as the same principles apply. Choosing a construction management software that would fit your company’s needs is more than just the tool itself. It also means finding a software provider that will be your company’s partner as you roll out all your implementations the rest of the years that you’re company is existent. We actually have an ebook that talks about that in one chapter. You can download our informative ebook, “Digitalise Your Construction Processes”.

The post Is Your Construction Management App the Perfect Match? Or Are You Still Swiping Left? appeared first on APROPLAN.

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