Introduction to Government Document Management Software Imagine a world where government offices, those bastions of bureaucracy, transform into hubs of efficiency and innovation. This isn't a far-fetched dream but a reality made possible by government document management software. Picture this: less paper, fewer filing cabinets, and more space for, well, actual work. This records management software for government isn't just about storing files in a digital vault; it's about ushering in a new era of administration where documents flow as freely as ideas, and transparency isn't just a promise b ..read more

Digital transformation in government agencies is reshaping how government records are stored, accessed, and preserved for future generations. Digitization democratizes information access, fostering collaboration, speedy delivery of citizen services, and higher efficiency in public administration. But transitioning to digital record-keeping brings its own set of challenges. Digital records are more accessible than paper. They can be shared easily and edited by multiple stakeholders for collaborative work. However, the very aspects of digitization that bring transformative operational changes a ..read more

Government institutions and departments are the custodians of millions of documents, many containing sensitive information related to policy-making and personally identifiable information about citizens.  Records management is a critical function in public administration departments and government agencies. Paper archives and traditional methods of managing them are based on manual processes. There are a host of challenges, ranging from accurate cataloging, affordable storage, efficient search and retrieval and, most importantly, complying with ever-increasing data privacy and security r ..read more

County archives chronicle the everyday lives and times of our local neighborhoods and capture the pulse of a community. From centuries-old manuscripts to dog-yeared birth certificates and marriage licenses, from fading land deeds to citizens' death certificates or locally published obituaries—county records reflect the dreams, hopes, and sorrows of residents over time. Maps, blueprints and land records trace the evolution of small communities into thriving metropolises. Books and other publications tell the story of a culturally vibrant society. These are irreplaceable memories and hold much ..read more

Companies across the globe are moving to a paperless, digital world to improve efficiency, enhance productivity, and save costs.  These businesses now gather more and more information about their users and customers via their websites and apps. As they collect, handle, share, and store sensitive personal information, concerns are rising over unauthorized access to PII (Personally Identifiable Information), which can lead to financial fraud or misuse of sensitive information for illegal activities. Document redaction protects sensitive information by concealing it from publically viewable ..read more

Take a casual look around your Accounts Payable (AP) department. If you don't currently use automated invoice processing software, here's what the scene may look like:  A team of AP staff members frantically searching for invoice references on their computer screens while talking on the phone amidst piles of invoices on their desks… Manual invoice processing is a tedious, time-consuming and error-prone process. And invoices must be paid on time. Late payments lead to a cycle of penalties, friction with vendors or suppliers, and compliance concerns that can prove damaging to your company ..read more

In any organization, an operational process is not executed in isolation. It involves a series of steps, each performed by an individual employee and approved (wherever approval is required) by a designated approver. This series or sequence of actions forms a workflow.  Workflows that are manually executed are prone to bottlenecks as there are complex dependencies on individuals completing their part in the process. Any delay in performing a step (or even informing the next person that the previous step is complete) will lead to a delay in subsequent steps.  Once the flow of work is ..read more

See our educational webinar about SnapMatch and how it enhances the Intelligent Capture platform. SnapMatch is a feature that helps users find matching records, put information in context, and automatically populate fields with the rest of the data from that record. See a live demo of SnapMatch and learn how to set it up in your environment. ? In this webinar, you'll learn about: What is SnapMatch & IEE (Information Extraction Engine)? How to configure SnapMatch & IEE Demo of SnapMatch & IEE Interactive Q&A Revolution Data Provides Comprehensive OpenText Intelligent C ..read more

Historical archives are the key to our collective past. And when preserved, they form a bridge that future generations can use to discover stories that shaped generations of humanity and events that defined our history. Various documents containing valuable information must be preserved—from historical artifacts, art, drawings, paintings, photographs, film, to maps, government records, taxation records for businesses, and even personal, family, medical, and legal records. These documents typically use organic material—and organic fibers are susceptible to damage from aging, humidity, mold, pe ..read more

Historical documents, especially paper records preserved in county and state government offices, hold critical information—from land ownership rights, historical maps and surveys, and even legal judgments over various social and personal issues.  These form a valuable legacy that must be preserved so that future generations can understand the historical and sociological context of past events. Time, however, is the ultimate enemy of old and archived paper documents. It threatens the integrity of our historical documents, endangering those vital testimonies to our collective past and our ..read more