When you work with a scanning partner to digitize your hard copy documents, you’re choosing them to take care of the work for you. But there’s an aspect that you may not have thought about–what if you need to access those documents during the project, when they’re not with you anymore? Over many years and many projects, we’ve refined how we work with our clients to ensure they have access to their critical data even while we’re working on a scanning project for them. The BMI Request System is our answer to fulfilling record requests when you need the data but don’t have the physical records ..read more

It’s critical that organizations have a plan to protect both their physical records and their electronic data. This is called a disaster recovery plan.  In this article, we’ll break down why it’s so important. We’ll show you how to craft a plan, use it effectively when needed, and keep it updated. Plus, we’ll guide you on how to research a scanning company’s backup & recovery plans before you work with them.  Being well-informed can be essential if you ever face unexpected data loss. “Data is a precious thing and will last longer than the systems themselves.”  – Tim Berner ..read more

In today’s digital-driven world, organizations and individuals are in a hurry to transform their physical records into digital ones. This might appear to be a logical step forward.  However, rushing into a digital conversion project without appropriate planning might create unexpected challenges. Prior to jumping into the complex world of digitization, it’s essential that you take a moment to contemplate some pivotal questions. 1/ What Made Me Want To Do This? The first question you have to ask yourself before you digitize your records is, “What made me want to do this?”. Just as yo ..read more

What should you do when you’re starting a digitization project? Ask a lot of questions. Evaluating a scanning company and its services can be overwhelming, especially because you’re likely not an expert in digitization. But that’s fine, because in this article we give you another five questions to ask when you’re researching a potential partner.  And if you haven’t read the other two articles in this series, read those and find out the other question to ask:  5 Vetting Questions For A Document Scanning Service  5 More Vetting Questions For A Document Scanning Service #11 – Ca ..read more

As you embark on your paper scanning project, it’s essential to anticipate potential hurdles. It’s not as straightforward as feeding paper into a machine. From preparing the documents to handling digital formats and the appropriate storage solutions, there are a number of challenges that might come your way (or your scanning partner’s way!).  This article describes the top five challenges commonly experienced in paper scanning projects so you can ready yourself with the knowledge to tackle them head-on, understand what they entail, and ensure your project goes smoothly! Challenge 1: Ma ..read more

Welcome to our latest article about the dynamic realm of Artificial Intelligence (AI) in digital scanning and conversion.  This post delves into how AI isn’t just a tool but a method that’s reshaping how we approach digital imaging. Our commitment to adopting AI reflects our dedication to staying ahead in technology, ensuring that our services are effective and reliable and that our customers benefit from the methods at our disposal.  This article is based on our interview with BMI’s VP of Software, which can be seen here.  The Role of AI in Digital Imaging and Conversion Aug ..read more

The transition from traditional (analog) to digital record-keeping is not just a trend but a necessity for organizations aiming to stay ahead. Record scanning services are at the forefront of this transformation, offering a shift from hard copy materials to digital formats.  In this blog, we briefly describe record scanning services and what falls under that umbrella, and then touch on the various benefits of moving forward with digitization. What Are Record Scanning Services? Record scanning services are pivotal in modernizing record-keeping by transitioning from hard copy materials t ..read more

Embarking on a document scanning project can seem like navigating a maze of choices and processes. Whether you’re looking to transform a mountain of paper into a sleek digital archive or ensure seamless access to your business’s vital records, understanding the journey from paper to pixel is crucial.  In this article we continue with the next batch of five vetting questions you should ask when looking for a document scanning service. These include gauging the project timeline and uncovering the additional services that add value, selecting your digital format and maintaining access to c ..read more

Businesses are always on the hunt for ways to streamline operations and safeguard important information. Enter bulk document scanning, transforming the way you handle, store, and access vast quantities of paper documents.  Whether you’re looking to reclaim office space swallowed up by stacks of paperwork, seeking improved data retrieval times, or are on a mission to embrace a paper-light footprint, bulk document scanning could be your answer.  This guide dives into high-volume document digitization, offering insights into its benefits, the equipment and tools utilized, and best pra ..read more

What if, instead of sending your records to a scanning company’s facility and having them away from your oversight, you could have the scanning company come to you? Yes, it is indeed possible. There are trade-offs to having your documents scanned at your place instead of a partner’s, but that juice might be worth the squeeze to you.  In this article we’re going to describe the benefits of onsite scanning, how an onsite project gets executed (the process), and two considerations to help you decide if it’s right for you. Onsite vs. Offsite Document Scanning Onsite and offsite document sc ..read more