If you’ve been discussing using more AI tools in your organization, you’re not alone. Nearly 35% of companies are already using AI and about half of the remaining companies plan to incorporate AI technology in 2024. However, relying on AI tools that haven’t been trained on your company data can only take you so far. Using popular, free tools like ChatGPT can be effective for standard communication or idea generation, but they don’t know your industry in-depth. They have been trained with publicly available data that knows a little about a lot of topics. It doesn’t know about your bus ..read more

Even though it seems that Artificial Intelligence (AI) has only recently become trendy, it’s actually been around since the 1950s. You may not have been using terms like “generative AI” and “LLM” until the last few months, but it’s likely that you have been using AI somewhere, even if you didn’t realize it! Every time you use the autosuggested text offered to you when you compose an email or let your presentation program redesign your slides, you’re using AI! Document management has also been enhanced using AI. Leading DMS companies have already started implementing AI into their software, and ..read more

Robotic Process Automation (RPA) is a huge buzzword right now, even though the technology has been available for a few years. The reason it’s trending is because thousands of companies are implementing RPA every single year, with percentages growing exponentially. According to estimates from PwC, about 45% of work activities can be automated. So why let software do it? Simply put: the world generates more data than ever and companies need to keep up. RPA allows for automating time-consuming manual processes and letting your employees focus on higher level (and ideally, more rewarding) work. Re ..read more

When you or your employees are looking for information, can everyone find the exact document or form they need in thirty seconds or less, every single time? If the answer to that is no, then there are ways to organize, name, and store your information to make it more easily accessible and retrievable. Below are ways to name and organize your documents to make everything easier to find. Table of Contents Digitizing Your Records Determining Your Folder or Project Structure Naming Your Files Indexing Your Documents Tagging Your Information Making Your Entire Document Repository Text-Searchable ..read more

Whether your employees are working from home temporarily or permanently, you still need to make sure that all of your business’ processes keep moving. But if any of those processes rely on paper, you can’t just head down the hall or to another floor to hand off the document. Instead, you’ll need to scan that paper so you can collaborate on documents virtually. With that in mind, Datamation has compiled this list of the best document scanners for your staff to use while they’re working from home. Please note: these document scanners are ranked in descending order by the maximum number of docume ..read more

If your company is like most, then you have sections of your office dedicated to storing records. It could be in dozens of filing cabinets, the basement, an entire records room, or stacks of drawings in long drawers. Maybe it’s in all of those. But there’s something that can help with some serious benefits: document scanning. By scanning your documents into digital files, you unlock some serious benefits for your organization. Read on as we cover some of the basic and extensive benefits. Basic Benefits of Document Scanning 1. Cut Costs, Increase Productivity, and Improve Access to Key Informat ..read more

Datamation Imaging Services is proud to announce that we have been inducted into Digitech Systems’ Circle of Excellence for 2023. This is Datamation’s 17th time in the Circle of Excellence, which means we are among the top five resellers of Digitech Systems software for the last 17 years. Circle of Excellence members are selected from Digitech Systems’ Value-added Reseller (VAR) community. The selection process recognizes VARs who are growing their business as they resell ImageSilo®, PaperVision® Enterprise, PaperVision® Capture, the PaperVision® Forms Magic technology, and PaperVision® Enterp ..read more

Going paperless, the fully-digital office—these have been buzzy possibilities for years, but very few organizations have achieved a fully or mostly paperless office. And yes, there are a lot of moving parts and change is hard. But in a new decade, one of the best things you can do for your organization is to cut the paper and streamline your business processes. So below are eight tips for taking your company in a paperless direction. 1. Establish (or Enforce) File Naming Conventions Before you do anything with software, hardware, or processes, you really need to decide what your file and namin ..read more

A couple of years ago, software reviewer Gartner proclaimed that enterprise content management, as a term, was dead. Instead, they repackaged and expanded the concept into a term called “Content Services.” Even though the proclamation happened a few years ago, the term really hasn’t caught on. The general public – and the industry – still widely calls it document management software or enterprise content management. Here on the Datamation blog we’ve talked about the difference between document management and enterprise content management. So what’s the deal with content services? We cover a lo ..read more

When’s the last time that you used a microfilm reader? Unless you’re a librarian, archivist, or historical researcher…it was probably a really long time ago, if ever. While microfilm and microfiche were great ways to store information, they’re a bit outdated now. After all, you’re reading this blog post after a quick internet search – now imagine you can do that with the data on your microfiche. That’s just one of the benefits to digitizing your microfilm and microfiche. Interested in learning more? Let’s cover all of the benefits of digitizing your microfilm and microfiche: 1. Preserves Infor ..read more