YubiKey is one of the most popular security keys on the market. A security key is a small device that lets you authenticate yourself when you sign in to a service (e.g. Google, Facebook, email clients, etc.) using a multifactor authentication (MFA, 2FA). It can support multiple authentication standards, also in the Microsoft 365 ecosystem, and is far safer than, for example, the SMS code verification. Security key types What are the benefits of using YubiKey devices? What are the YubiKey-supported authentication standards? How to set up YubiKey in Microsoft 365? Preliminary requirement ..read more

Understanding Exchange Online licensing can be tricky. You would think that there’s no great philosophy out there – you assign a license, and a user gets a mailbox. The thing is, there are various plans, each slightly different and each with its own features and limits. Many organizations have learned that it’s easy to overpay for features they don’t use or need. And now, with the concurrent Exchange Online license assignments for Exchange Online introduced recently, it’s even easier to pay more than you need. Exchange Online license plans Theoretically, there are only 3 license plans for Exc ..read more

[Update]: This blog post was first published on December 22, 2016. It was updated to show a bit more details about related cmdlets. There are many situations in which permissions to another user’s mailbox should be granted in Exchange Server. Sometimes it is for monitoring purposes, sometimes to send emails on behalf of someone else. Full access permissions give the highest level of access to a mailbox, and are necessary, for example, during a migration process. If you want to learn how to set full access permissions in Exchange 2019, Exchange 2016, Exchange 2013, or Exchange On ..read more

To run scripts and cmdlets in Exchange Online, you need to connect to your organization with PowerShell. If you’re still using New-PSSession or a legacy ExchangeOnlineManagement module, you need to update your methods, and do it quick. I’ll show you how to update Exchange Online PowerShell module to EXO V3 module, why the change is needed and how much time you have left. When to update Microsoft announced that they will start to block RPS (Remote PowerShell) Protocol in Exchange Online on June 1, 2023. The protocol should be completely deprecated for all tenants on July 1, 2023. To translate ..read more

An increasing number of companies decide to move from their email hosting to Office 365. Mailbox migration is a complex and quite stressful project, but with the following guide you will see how to perform such migration via IMAP without great anxiety. IMAP migration sources IMAP is short for Internet Message Access Protocol. Here’s an example list of possible source servers that allow for migration via IMAP: Google Workspace (G Suite) HCL Notes (IBM Notes, Domino) Kerio Connect Zimbra Zarafa It is also possible to perform IMAP migration from other sources like, for example, hosted Exchange ..read more

Outlook offers a feature that automatically suggests replies to emails. This can be a great time-saver when you need to quickly respond to yes-or-no type of questions. However, as for all new features, this one has its fans and those who could definitively live without it. If you feel like a member of the second group, here you will find the instructions on how to turn off suggested replies in Outlook across different platforms. How Outlook suggested replies work? The Outlook suggested replies feature works as follows: the Microsoft’s Artificial Intelligence (AI) technology analyzes the conte ..read more

Emails sent to non-existing business mailboxes, for example because of a typo, can be a real pain both for senders and businesses, preventing communication from taking place. Fortunately, you can equip your organization with a kind of ‘safety net’ for the emails ‘lost in the space’: a catch all mailbox. I will explain what is the true meaning of the catch all mailbox and how to set it up in Microsoft 365 (or Exchange Online to be exact). What does ‘catch all mailbox’ mean? Catch all (or catch-all) mailbox is a shared mailbox that you can use to receive (or catch) all the incorrectly addressed ..read more

Server migration is a very stressful task. It involves moving business-critical data between different locations. Since Exchange 2013 is nearly at the end of its road, the number of companies which are looking into migration away from it increases. While there is more than one possible target server to migrate to, Exchange 2013 to Office 365 migration seems to be one of the most popular scenarios. In this article, I’ll show you what the available methods are to migrate from Exchange 2013 and how to perform them. But first, let’s take a look at the main reason behind a sudden increase in migra ..read more