Your business faces a sudden roadblock—maybe a government agency wants to look at or assess your records, or a client wants to challenge your contract after an issue, can you immediately provide the data? Doing it in a traditional way, with your staff manually looking for physical documents, might be the least ideal.  With more and more technologies now becoming part of daily life, people will clamor for better and faster services—both from the public and private sectors. This is why organizations and companies must invest in digital solutions, such as a document management system, this ..read more

Big companies often boast about their commitments to so-called sustainable development goals, with efforts exerted to end poverty, achieve food security, make societies inclusive, and protect the planet.  Companies’ increased consciousness about environmental pollution, for instance, has made some of them shift to reuse and recycle materials, as well as go paperless or reduce their dependence on paper. How does using large volumes of paper affect Earth? Mass-producing paper needs a lot of trees, resulting in deforestation. Not only this, it causes air pollution with factories using many ..read more

The need for strengthened measures in handling personal information has been highlighted anew following recent data breaches targeting Philippine government agencies.  With the data of up to 20 million state-run Philippine Health Insurance Corporation (PhilHealth) members compromised, more agencies had also reportedly suffered hacking incidents, including the Philippine Statistics Authority (PSA).  This development prompted lawmakers in both chambers of Congress to express their support in increasing the budget allocation of the Department of Information and Communications Technolo ..read more

Processing paper after paper can be overwhelming, especially for the real estate market where it handles massive volumes of property and sale transaction data. What more if the government handles hundreds or even thousands of housing units while facing bureaucracy issues?  Earlier this year, the Marcos administration said it targets to build 6.15 million housing units within six years under the Pambansang Pabahay para sa Pilipino program. This goal, it said, would benefit about 30 million Filipinos.  The government has so far signed agreements with more than 40 local government uni ..read more

Relying on paper for everyday operations—such as contracts, applications, invoices, and others—has become the norm for dozens of years. However, the COVID-19 pandemic has given a kick to the growth of “paperless offices.” Will this remain relevant in the next decade? According to The Business Research Company, a global market research and consulting firm, the robust demand for document management systems will continue. This system allows enterprises and offices to digitize their documents, which may hold customer data, updates on projects, images, and confidential information. It also enables ..read more

By investing in a digital tool, every business owner expects to see better and upgraded operations. However, tapping a solution that is incompetent or unsuitable for the needs may pose risks—such as delays and errors—to your business growth.  One of the digital tools that are being leveraged now is a file management system, a software or operating system that allows companies and organizations to go paperless, as it is tasked to store, manage, track, and share vital information about their staff, clients, or operations.  So what are the risks of getting a poor document management sy ..read more

As the world adapts advanced technologies to make processes easier, and pave the way for upgrades or innovations, cyber criminals continue to lurk into attack organization’s weak spots.  A document management system, for instance, allows companies to manage, store, and track their data at ease without the need to put more capital into storing physical documents that are crucial to their operations. Not only that, the software solution has also the capacity to retrieve, edit, as well as protect the data.  The information that may be processed includes client and employee details, invo ..read more

In any company, dealing with large volumes of paper documents is a challenge, not to mention that the process also generates a massive bulk of waste that translates to costs. Going green is the way to address this problem and there is a tool that can help companies achieve this — a document management system. So what good does a document management system bring to a company in terms of going green? First is that there will be no need to print files all the time. This will also prevent businesses from having physical files of unneeded documents that may only end up piling up.  Since compan ..read more

To address a company’s problem in handling too many paper files, a document management system can be used to better organize and secure these, especially the important and sensitive information they contain. But aside from helping companies, the implementation of a document management system also has benefits for employees. The first is in terms of mental health. Given that managing and organizing large volumes of documents can be stressful for an employee, tools like a document management system can surely help lessen the heavy load.  Through this system, users can also more efficiently ..read more

Given the volume of documents teachers have to deal with, mistakes will be inevitable if an effective system is not put in place. How can teachers prevent this? One of the ways is to use a document management system. This tool provides educators with the technology to easily create and access documents in one secured platform. Through a document management system, teachers do not have to deal with papers as they can easily view and edit digital files. Moreover, this technology also allows schools to store, access, and track the use of all electronic documents.   One of the key benef ..read more