Is your company’s intranet software helping or hurting your employees’ productivity? A new report from Reclaim.ai found that employees are spending an average of only 2.24 hours a day on actual task work and are interrupted about 31 times a day. This constant app switching is terrible for employee engagement and productivity. To tackle these issues, today’s intranet search engines need to have certain features to offer value to enterprises and intranet users. To get the most out of your intranet, make sure your enterprise search tool has multi-app search functionality to reduce app switching ..read more

Organizing your work files in neatly labeled folders with a consistent naming convention is like eating a big bowl of salad for lunch every day. Munching on dark, leafy greens is good for you, sure. But we're also human — we're stressed and busy and don't always choose the healthiest option. Not to mention that salads get pretty boring. So, we don't eat salads every day, nor do we immaculately organize our work files daily. Learning how to organize files, the benefits of getting organized, and the basics of file management are important, but when you don’t have the time or capacity to follow t ..read more

According to StackShare, more than 500 tech companies use Notion Project Management. And while Notion solves some big, hairy problems, searching for files/docs within the platform is an absolute nightmare. Enterprise search platforms are the single most significant tool for organizations to enhance productivity and revenue and remain ahead of the competition. Notion’s search lacks the ability to conduct refined global searches within databases from the main search area. Your team should be able to search Notion holistically rather than piecemeal to find the exact results they need. That’s wher ..read more

Are your employees wasting time sorting through apps and searching for documents? According to a survey by Asana, the answer is yes. Employees in the U.S. are switching apps an average of 30 times a day, and employees who have to switch between apps are more likely to struggle with prioritizing work. Even the most vital apps your organization uses could be contributing to this problem. For example, while Box has a decent search engine and great features, it can’t solve the primary issue of cloud sprawl. Box can’t bridge all your document management apps together with your files and let you sea ..read more

If you’ve noticed a sharp increase in the number of documents created by your organization in the last few years, you’re not alone. A Microsoft study found the number of people working on Office documents increased 66% between February 2020 and February 2021. And it’s not just Microsoft—online document storage tools like Dropbox are more popular than ever as remote and hybrid work requires moving over to online collaboration. In fact, according to Dropbox, 500,000 teams are currently using their document management tool. This increase in document use across apps comes with a few challenges, to ..read more

The number one complaint from employees about their company intranet is that the search sucks. “I can’t find what I need.” “There are too many results.” “Why can’t it work like Google?” “It just returns a load of noise.” These are common complaints about intranet search and unfortunately, they are often justified. Intranet search is often very poor and employees just can’t find the results they need quickly or even at all. This can cause immense frustration because one of the key jobs of a good intranet is to help employees find information quickly and easily to get things done. Instead, users ..read more

Improving employee experience (EX) is a goal for both large and small organizations – making your company a great place to work can generate a range of high-value benefits. Everybody wants to have happier employees. There are a variety of factors which influence EX, but there is no single magic ingredient to perfect it. Instead, companies need to employ a range of different tactics to move the needle on employee experience. At first glance, improving findability and search through your intranet may sound like it has little to do with EX and has minimal impact on how employees feel about their ..read more

When intranet managers run an annual satisfaction survey to see what users really think about their intranet, it’s often the areas relating to search and findability that come up short and require improvements. Many teams struggle to make a good impression on intranet search users, even if other elements of their intranet are working well. A key role for any intranet is to help people find the information they need to get things done and perform their role, so, how well search performs is critical. The million-dollar question is how intranet teams can optimize intranet search and move things f ..read more

Ever wished there were more hours in the day to get everything done at work? Improving levels of employee productivity is high on the agenda for organizations, managers and employees themselves. The speed and quality of output and our ability to get things done impacts important everything from meeting project deadlines to delivering support for customers; low productivity ultimately influences the bottom line. On a personal level, our productivity influences our wellbeing, our work-life balance, perceptions of our performance and even our relationship with our team members. In this post we’re ..read more