One Drive for Business – what’s using my space?
Imperial College » Office 365
by Adrian Mannall
1M ago
One Drive for Business is a great feature included in your Microsoft 365 work subscription. There are however some pitfalls which occupy space that you may not be aware of. The biggest of these is also one of the collaborative features – versioning of Office files. When you create a file and store it on One Drive for Business you enable versioning by default. So you can update a file and it automatically creates a new version – you don’t need to save it as V1, V2, etc. The changes are saved using a shredded saving method whereby changes are saved in small files, BUT as far as your quota and ..read more
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Outlook and Teams – New Meeting Response
Imperial College » Office 365
by Adrian Mannall
2M ago
Do you get invited to meetings which you can’t attend due to meeting clashes or a leave of absence, but where you want to know what happens and the decisions taken?   What is being introduced and When? From late May 2024, Microsoft is introducing a new “Follow” response for meeting invitations. Screenshot of the “Follow” button in a meeting invitation.What happens? Using the “Follow” button will let the meeting organiser know that you cannot attend the meeting but that you are interested in the details. Follow response returned to the meeting organiser The organiser will be prompted about ..read more
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M365 Updates for April and May 2024
Imperial College » Office 365
by Adrian Mannall
2M ago
A number of updates and changes have been published by Microsoft over the recent weeks. This blog post provides brief details about the ones that are most impactful for members of Imperial’s community.   Calendar Notifications in Teams Activity Feed You can now get the Calendar Notifications in Teams from the Activity Feed.  You will get calendar notifications in the Activity Feed for the following scenarios: Meeting invite (including channel meetings you are explicitly invited to) Meeting updates Meeting cancellations Meeting forwards (as an organizer) When you get a calendar notifi ..read more
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Microsoft Teams Premium licenses
Imperial College » Office 365
by Adrian Mannall
2M ago
The availability of third-party tools for Meeting AI capabilities, such as Meeting Notes, Actions, etc., has been rapidly rising. Unfortunately, these AI systems are beyond Imperial’s reach or trust at the present time – see Imperial’s AI and Education Guidance Hub pages (https://www.imperial.ac.uk/about/education/resources/ai-education-hub/).  Additionally, licensing such capabilities is expensive and may expose college data to use in the training of future AI models such as ChatGPT, etc. Staff who wish to use meeting AI can now request a Teams Premium license through ICT. The Teams P ..read more
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M365 Updates for March ’24 and beyond!
Imperial College » Office 365
by Adrian Mannall
4M ago
Microsoft have recently announced a slew of updates and feature changes for Microsoft 365 and Teams.  We’ve distilled down these changes to give you a quick summary of the updates that you’ll be seeing over the coming weeks.   Using your personal account in New Teams   Starting in April 2024 and rolling out gradually, the new Microsoft Teams desktop app on Windows and Mac will let you use any type of Teams account (work, school, or personal).   Meeting Recap   Launching in April 2024, shortly after a meeting ends, a recap message will appear in the meeting chat with li ..read more
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Retirement of Teams Live Events
Imperial College » Office 365
by Adrian Mannall
5M ago
In September 2024 Microsoft will turn off Live Events in Microsoft Teams. This will affect any users who have had access to Public facing Live Events. What Now? A new feature, called Microsoft Town Halls is being rolled out with greater capabilities than Live Events. Town Halls feature a “green room” for pre-event preparation and bringing speakers together. Town Halls also offer the ability to bring multiple speakers into view along with content such as presentations of screen shares or for panel style sessions with multiple speakers (up to 7 in view at any one time) – something that was dif ..read more
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Updating to the New Teams Application
Imperial College » Office 365
by Adrian Mannall
5M ago
What’s Happening? In summer 2023, Microsoft made the new Teams application available for Windows and then Mac OS X systems in preview. As a result of the extensive use and testing and in order to move forwards with new features, Microsoft will be ending the Classic Teams application on Windows and Mac OS from 31 March 2024. In advance of this enforced change, ICT will be updating the policy for all College users to use the New Teams application. This change is planned for 27 February 2024 and will install the new Teams application at the next initiation of the application if you haven’t alre ..read more
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Microsoft 365 Feature Updates
Imperial College » Office 365
by Adrian Mannall
5M ago
The following are updates of particular interest or use for staff and students within College. Many have been demonstrated or discussed at the regular Microsoft 365 Ask Me Anything sessions (find out more at Ask Me Anything Sessions for the 2023 / 24 Academic Year – Office 365 News and Updates (imperial.ac.uk)). Microsoft Teams Updates Private Channels – Tags and Channel Links Private channels will support the use of tags that are generally available in MS Teams. You can use Tags for grouping people with similar responsibilities, grouping students into learning sets or dividing a large team in ..read more
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FindTime is Dead. Long Live Scheduling Poll
Imperial College » Office 365
by Adrian Mannall
8M ago
What? Microsoft are ending FindTime, the add-in for Outlook that allowed you to offer options for a meeting and have attendees vote for their preferred meeting option(s). When? With effect from 11 December 2023 you will no longer be able to create meeting polls using FindTime. What do I do now? Instead of FindTime you should use Scheduling Poll which is the new option for meeting polls. Scheduling Poll is built into Outlook for the Web and Outlook for Mac. It is also available for Outlook for Windows, but may not immediately appear depending on the update channel to which you are subscribed ..read more
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Bing Chat Enterprise
Imperial College » Office 365
by Adrian Mannall
8M ago
What is Bing Chat Enterprise (BCE)? Bing Chat Enterprise (BCE)  use the Chat GPT 4 AI model to interrogate and deliver search results based on access to the data that you have.  Your data is protected and the chat results are NOT saved or made available for Microsoft, so the data does not pass outside of the organisation.   BCE is grounded in data from the public web and provides complete, verifiable answers with citations, along with visual answers that include graphs and charts.   BCE is designed by Microsoft in line with Microsoft’s AI Principles.   BCE has no acces ..read more
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