The following are four cost aspects, a SharePoint Engineer needs to account for in their work: • Reduce costs as applicable be it code or architecture based.  • Reduce risk as applicable be it process, feature or functionality based. • When reducing cost, higher risks must be accepted. • When reducing risks, higher costs must be accepted ..read more

Here are the top three best practices for SharePoint On-Premise: Governance and Access Management: Implement Strong Access Controls: Make sure only authorized users have access to SharePoint content. Use permissions and groups effectively. Develop Clear Policies: Communicate and post guidelines for SharePoint usage, content management, and sharing. Review and update the policies often. Align with Business Goals: Make sure that governance aligns with the organizational objectives and supports the business operations. Information Architecture: Site Structure: Have a logical site hierarchy ..read more

The following are three key points about SharePoint Online web parts: Building Blocks of Pages: Web parts are the fundamental building blocks for creating pages on SharePoint sites. Web parts are segmental components that allow one to display various types of content, such as text, images, files, videos, and dynamic elements. Customization and Placement: When one adds a modern page to a site, they can easily add and customize web parts. To add a web part: Go to the page where one wants to add it. Click the Edit button (if the page is not already in edit mode). Hover over or below the ..read more

The following are some key SharePoint Online best practices for 2024:  New Section Backgrounds in Pages and News: Authors can add images or gradient color backgrounds to page sections. One can customize SharePoint pages and news by configuring section layouts with custom images or gradient colors. One can use accessibility aspects by adjusting focal points, fill mode, overlay, and opacity settings. Answers in Viva within Microsoft Search: Answers content appears in Viva Engage search and Microsoft Search results. If one doesn’t find the information needed, they can post the questio ..read more

The following are SharePoint Online features that harness the power of AI: Copilot in SharePoint: This feature combines the Large Language Models (LLMs) with data from the Microsoft Graph. Copilot in SharePoint allows one to create SharePoint sites and pages using natural language and AI. Enhanced Visuals: SharePoint has many new aesthetic updates. For example one of the cooler updates is the advanced editing in the image web part. Deeper Engagement: SharePoint integrates with email, Teams, and Microsoft Viva. This means one can display content to where users work, ensuring broader outreach ..read more

The following are exciting features that combine SharePoint Online with the power of AI: Natural Language and AI Authoring: With Copilot, one can create SharePoint pages faster and easier using natural language and AI. Real-Time Coauthoring: Work seamlessly on SharePoint documents, editing and collaborating in real time. Integrations with Email, Teams, and Microsoft Viva: SharePoint can display content where they work, ensuring content reaches the right audience. Templates, SharePoint Framework, and Microsoft Graph: Populate SharePoint sites with specific workflows and integrate them with cu ..read more

The following are the top three gotchas of SharePoint Online: 1) Modern List Attachments: List attachments do not have robust management controls and collaborative features such as versioning and co-authoring. List attachments don’t have a drag and drop aspect. 2) Customization Challenges: SharePoint has extensive customization options, but what is available via best practices is ever changing and not always documented. Be aware of customizations that might impact performance, security, or scalability.  3) Anchors in Modern SharePoint Pages: Anchors allow one to link direct ..read more

The following are the top five SharePoint related help and learning official sites: SharePoint Help & Learning https://support.microsoft.com/en-us/sharepoint OneDrive Help & Learning https://support.microsoft.com/en-us/onedrive MS Teams Help & Learning https://support.microsoft.com/en-us/teams M365 Help & Learning https://support.microsoft.com/en-us/microsoft-365 Microsoft Stream Help & Learning https://support.microsoft.com/en-us/microsoft-stream ..read more

The following are some key requirements and essential points of SharePoint Online: Licensing and Access: Users in the organization need to be assigned a license that includes SharePoint. Microsoft 365 has various plans, including Microsoft 365 Business and Microsoft 365 Enterprise, which provide access to SharePoint features. Features Available Across Plans: SharePoint offers a range of features across different plans, including developer and IT admin based capabilities. Some notable features include: Add-in hosting: Partner-hosted and SharePoint-hosted apps. Business Connectivity Ser ..read more

The following are some key SharePoint Online best practices and considerations:  Requirements Gathering: User Journeys and Use Cases: Document how the organization currently collaborates. Understand where people store files, how they share information, and existing collaboration processes. Map these tasks to SharePoint and OneDrive capabilities. Migration Needs: Account for content migration while keeping productivity working. Plan how to move existing files and content to Microsoft 365. Legal and Compliance Involvement: Engage legal and compliance groups to ensure compliance during th ..read more