We are often asked questions along the lines of, “how expensive is Acubiz?” or “isn’t it expensive to acquire a system for handling our expenses?”.  Let us try to reverse the question by asking, “do you know how much you spend on handling expenses?”.  We dare say that very few companies have a complete overview. Especially if the handling of the expenses takes place manually, and as the title suggests, this blog post is aimed at precisely those companies. Unfortunately, a surprising number of companies still use manual workflows for just that. Our American colleagues emburse have p ..read more

What will change with the new Danish Bookkeeping Act? The new Danish Bookkeeping Act enters into force on 1 July 2022. This means that Danish companies will have to register and store vouchers digitally in a digital finance system. Also, there are now requirements that need to be met regarding keeping a digital backup of accounting material. Companies that fit into reporting classes B, C, or D will have to meet the new requirements from 1 January 2024. For companies in reporting class A with a revenue of more than DKK 300,000, the date is 1 January 2026. However, it is possible to store vouche ..read more

What do you answer to this question? Do you still have traditional workflows when it comes to expense management? Many organizations would probably say yes and that is a shame. The payoff is significant by digitizing the processes revolving around expense management with a cloud solution. Also, it is easier to get integrated than you would think. In case you still are not convinced, we are bringing you four reasons why you should digitize your expense management: 1. Don’t sacrifice the bottom line One of the advantages of having a cloud-based solution is that the costs of implementation are mi ..read more

At the end of May, the Danish Parliament passed the new Bookkeeping Act. The act, which has been well underway, is now effective from 1 July 2022. The new requirements and rules of the act are approaching. Before you worried about the date of application, we can reassure you that the transition will not be as sudden. The requirements will come into force step by step. We will walk you through the most important key points in this article. The Bookkeeping Act in short In 2021 the Danish Parliament agreed on a political deal about a reform package for the Danish economy. The purpose of the deal ..read more

When running a business, expenses arise. That is inevitable. They can arise when employees travel on behalf of the company, when a salesperson hits the road and has to refuel their car, or when an employee in the marketing department buys ads or software. More times than not it is the employees who use the company’s money – either with outlays or with a company card. In these cases, employees might wonder what amount is acceptable to spend on behalf of the company. And what is seen as a business-related purchase and what is not? Companies owe it to their employees to communicate clear messages ..read more

Most businesses have – fully or partly – digitized and automated the process related to the expenses that are created by employees when they’re doing their jobs. The kind of expenses that are necessary in order to complete different types of work-related tasks. They account for a fair share of the operating costs and can be everything from small purchases, expenses for software subscriptions and consultancy services to representation, travel expenses etc. Even though several businesses already have jumped aboard digital solutions to help them optimize within this area, there’re still those wh ..read more

From time to time, stories about fraud with public funds reaches the front pages of the Danish news medias. Stories that are indisputable bad for the legitimacy of public institutions and create bad publicity. It’s difficult to put an end to these stories. They’ve always existed and will continue to do so in the future – hopefully to a lesser extent though. Fortunately, it’s possible to take control of the processes and intensify the defense against fraud and cheating. I don’t have the final conclusion but I will try to uncover the challenge in this blog post and present some of my own perspe ..read more

When our customers face a challenge and come to us for help and guidance, we immediately throw ourselves over the task. Bavarian Nordic approached us as the enforcement of the regulatory requirements under the Physician Payments Sunshine Act required heavy administrative work. Specifically, the allocation of expenses to specific doctors, clinics and other types of healthcare professionals was a very time-consuming challenge for Bavarian Nordic employees, but together we found a solution that made it easier and faster to document the expenses they had in connection with visits to customers, par ..read more

Our founder and CEO, Lars de Nully, is a competent and frequent writer on our blog, where he discuss and address many topics within and around Expense Management. Lars is without a doubt one of the most influential and knowledgeable persons in Denmark when it comes to digital expense management. Therefore, I read and follow his blog posts with huge interest. In his last blog post, Lars wrote about the importance of keeping the focus on the users and the importance of a good user experience (UX) with regards to adoption of software amongst the employees. I would like to build on that. But I am ..read more

Digitization and automation of the bookkeeping and accounting processes is a trend that will have a guaranteed long lifespan. Previously, I’ve blogged about the topic from different angles and fact is, that there’s a vast amount of benefits to achieve by digitizing an organizations’ administrative processes. Moving down the digitization and automation road equals implementing new software tools and new ways of working. And anyone who’s tried to roll out a new software solution in an organization will say that the most nerve-racking part is the part about the adoption of the software amongst th ..read more