The Cloud: From Mystery to Every Day Need
Engine Box
by Maria Morgun
4y ago
The invention of network-based computing dates back to the 1960s, but cloud services as we know them now is largely credited back to 2006 when former Google CEO Eric Schmidt introduced the term at an industry conference. For many of those who had already been part of the tech world, the cloud wasn’t exactly new, but to the average consumer, it was groundbreaking. After the release of the first iPhone in 2007, “the cloud” exploded as this foreign, fascinating thing no one understood, with “Where is the cloud?” being the number one asked question. Fast forward to 2019 and the cloud is a known qu ..read more
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5 Innovations in Document Management You Need to Know
Engine Box
by Maria Morgun
5y ago
When on the hunt for a document management solution, it can be hard to know which features will be most useful for your business or organization. Although every business is unique, it’s important to choose a system that not only suits your current needs, but can evolve as your needs change. Browser-based Interface Long gone are the days of requiring complicated software downloads on each user’s workstation. Now, with a solution that is entirely HTML-based, users can simply access their files and documents using their web browser. Typically, users find it easier to implement a document manageme ..read more
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6 Reasons You Need Cloud Document Management
Engine Box
by Maria Morgun
5y ago
From Workflow magazine The Cloud is often an undefined concept used in various descriptions. Software applications running on “The Cloud” can be running as a SaaS, a PaaS, on IaaS, in DMZs, in managed hosted environments, and in many other ways. But for our discussion we use the Cloud to mean a computing environment outside of the corporate LAN/WAN, sometimes maintained by a third party. Using a Cloud document management solution has many benefits and is likely to become the solution of choice by organizations in the coming yea ..read more
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Information Security: No Longer Just an IT Concern
Engine Box
by Maria Morgun
5y ago
Over the years, the responsibility for maintaining and the safekeeping of corporate electronic files and intellectual property rest squarely on the shoulders of the Information Technology department. Keeping hackers out of the network and away from the company’s system was paramount and usually involved a myriad of software and hardware solutions.  Internal users were generally afforded a higher level of security, since most were employees who were already cleared for access. As mobile devices became ubiquitous, the question of information security necessarily broadened. How can we secure data ..read more
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Engineering Document Management for Utilities and Power
Engine Box
by Maria Morgun
5y ago
The utility and power sectors energize our society, doing so by maintaining daily operations on and off the clock while adhering to rigorous regulations overseen by The Federal Energy Regulatory Commission (FERC) and other government agencies. Companies in the electrical, gas, oil and hydro-power industries are required to follow established protocols for operations, machinery and other touch points to ensure health and safety of both workers and the general public. Dealing with these requirements exacerbates several key issues ..read more
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Document-centric Workflows – What’s Your Pain Point
Engine Box
by Maria Morgun
5y ago
If your company has been around for some time you’ve most likely run into the issue of losing digital documents, mixing up files, experiencing communication issues, etc. The problem often starts with simply trying to find the document you need, but it doesn’t end there. Now you need to be sure the one you found is the correct one.  (Just because it says revised doesn’t mean it’s the latest revision.) The key to identifying the best system to help your organization is to try and define the top two or three pain points that need ..read more
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Virtual Reality/Augmented Reality vs Reality/Reality
Engine Box
by Maria Morgun
5y ago
As I rambled around the Exhibitor Hall at Autodesk University 2016 I was almost knocked over several times as individuals with large goggles were wandering from their booth into the walkway. They were just not cognizant of their surroundings as they were in a virtual reality. The concept of virtual reality (VR) and augmented reality (AR) is becoming a big interest by many organizations as they attempt to enhance buyer experiences, improve ergonomics in design, and advance software usability and accessibility. I think t ..read more
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A Picture Is Worth a Thousand Words in a Workflow
Engine Box
by Maria Morgun
5y ago
So much of our daily lives is consumed with viewing of screens, phones, and TVs, with a continuum of images thrown at us. As advertisers have known for many years, a picture or image can often communicate a concept or idea better, and much faster, than a lot of words. Why is it then that much of business communication and decision-making is still essentially the exchange of written and spoken words? Certainly, words can have much more granular meaning and can pose questions and positions that are difficult to convey with pictur ..read more
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Transmittals Workflow: Updating an Old Fashioned Process
Engine Box
by Maria Morgun
5y ago
Services organizations have been using transmittal workflows for years. The process consists of collecting multiple documents — some contractual, some operational and some informational — and attaching a summary cover sheet to create a deliverable package. This package, which can be delivered either by courier, mail or fax, today is mostly sent by email. The cover sheet frequently includes a description and listing of all the items contained in the package, the versions and dates of the documents, and often some instructions ..read more
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The New World of Document Control Systems
Engine Box
by Maria Morgun
5y ago
For many organizations the document control systems function was the down-in-the-basement department mainly seen as the overseers of the large format engineering drawings created over the years. They were the vault owners, the watch dogs for the repository. As more and more drawings and documents became digital their role expanded into managing the electronic files, mainly using shares on the network. But still the caretakers of the company’s intellectual property (IP). As file exchange became electronic as well, mainly using F ..read more
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